System of Records Notices by HUD Program Office
The Office of Privacy has designated Privacy Liaison Officers (PLOs) who work closely with system owners to carry out Departmental system of records requirements. System owners are principally responsible for ensuring that their system of records notices are accurate, timely, and complete, and comply with the provisions of the Privacy Act.
System owners and PLOs are encouraged to train program area personnel on the handling of such records and should disseminate their system of records notices so that personnel assigned responsibility for handling such records understand their responsibilities.
Annually, PLOs are required to work with system owners to review their system of records notices and provide any required changes to the Privacy Office.
- Government National Mortgage Association
- Office of Administration
- Office of Community Planning and Development
- Office of Departmental Equal Employment Opportunity
- Office of Fair Housing and Equal Opportunity
- Office of Field Policy Management
- Office of General Counsel/Departmental Enforcement Center
- Office of Housing
- Office of Inspector General
- Office of Policy Development and Research
- Office of Public and Indian Housing/Real Estate Assessment Center
- Office of the Chief Financial Officer
- Office of the Chief Human Capital Officer
- Office of the Chief Information Officer
- Office of the Chief Procurement Officer
- SORN Rescindments
Select the FR Notice to view the System of Records Notice.
| SORN Identifier | Title | Date Published | FR Notice |
Government National Mortgage Association | |||
| HUD/GNMA-01 | Ginnie Mae Mortgage-Backed Securities Unclaimed Funds System | 7/29/2010 | 75 FR 44804 |
| HUD/GNMA-02 | Ginnie Mae Master Subservicer System (MSS) | 5/09/2025 | 90 FR 19726 |
| HUD/Ginne Mae/TN.01 | Enterprise Wide Operational Data Store (EWODS) | 12/05/2012 | 77 FR 72368 |
Office of Administration | |||
| HUD/ADM-05 | Privacy Act Request Files (PARF) | 11/29/2024 | 89 FR 94752 |
| HUD/ADM-09 | Correspondence Tracking System | 8/05/2024 | 89 FR 63440 |
| HUD/ADM-10 | Emergency Notification System | 7/25/2022 | 87 FR 44147 |
| HUD/ADM-11 | FOIA Management System (FMS2) | 8/11/2025 | 90 FR 38656 |
| Admin/AHFDC.01 | Freedom of Information Act, Privacy Act, and Administrative Appeals Request Files | 5/27/2016 | 81 FR 33695 |
Office of the Chief Financial Officer | |||
| HUD Central Accounting and Program System, (HUDCAPS, A75) | 8/17/2022 | 87 FR 50638 | |
| Line of Credit Control System (LOCCS, A67) | 1/30/2024 | 89 FR 5923 | |
| HUD/CFO-05 | HUD Remittance and Debt Collection (HRDC) | 5/16/2025 | 90 FR 21057 |
| HUD/OCFO-02 | Voice of the Customer (VoC) | 8/02/2024 | 89 FR 63212 |
| HUD/CFO-04 | Financial Data Mart (FDM) | 8/01/2025 | 90 FR 36176 |
| Payroll Data Analytics Project | 11/18/2021 | 86 FR 64519 | |
| HUD M-25-32, System of Records | 01/16/2026 | 91 FR 2137 | |
Office of the Chief Information Officer | |||
| HUD/CIO-03 | Active Directory (a component of P209 LAN File Server) | 01/30/2024 | 89 FR 5926 |
| HUD/OCIO-002 | Enterprise Data Management (EDM) | 09/12/2019 | 84 FR 48162 |
Fair Housing and Equal Opportunity | |||
| HUD/FHEO-02 | HUD Enforcement Management System (HEMS) | 12/14/2023 | 88 FR 86668 |
Office of Field Policy Management | |||
| HUD/FPM-01 | Customer Relationship Management Systems | 10/30/2024 | 89 FR 86352 |
Office of General Counsel | |||
| HUD/OGC-01 | eDiscovery Management System (EDMS) | 03/04/2024 | 89 FR 15603 |
Office of Housing | |||
| HUD/DEPT-03 | Comprehensive Servicing and Monitoring System (CSMS) | 03/09/2023 | 88 FR 14634 |
| HUD/HOU-01 | Single Family Acquired Asset Management System | 10/05/2023 | 88 FR 69215 |
| HUD/HOU-03 | Distributive Shares and Refund Subsystem (DSRS) | 02/16/2024 | 89 FR 12368 |
| HUD/HOU-04 | Credit Alert Verification Reporting System (CAIVRS) | 12/11/2025 | 90 FR 57481 |
| HUD/HOU-04 | Single Family Insurance System | 12/18/2023 | 88 FR 87450 |
| HUD/HOU-11 | Tenant Rental Assistance Certification System (TRACS) | 11/22/2024 | 89 FR 92700 |
| HUD/HOU-58 | Single-Family Mortgage Asset Recovery Technology (SMART) | 02/20/2024 | 89 FR 12865 |
| HUD/HSNG-03 | Single Family Mortgage Insurance Origination System (SFMIOS) | 08/01/2025 | 90 FR 36173 |
| HUD/SFH-01 | F42D | 01/30/2024 | Single Family Default Monitoring Subsystem (SFDMS) |
| HOU.SF/HUD-05 | Single Family Housing Enterprise Data Warehouse | 06/14/2024 | 89 FR 50623 |
| HOU-31 | Home Equity Reverse Mortgage Information Technology (HERMIT) | 11/18/2021 | 86 FR 64515 |
| HUD/MFH-02 | P280 | 07/22/2022 | Application Submission and Processing System (ASAP) |
| HSNG.MF/HTS.01 | Integrated Real Estate Management System (iREMS) | 08/28/2023 | 88 FR 58593 |
| HSNG.SF/FRN-07 | Asset Disposition and Management System (ADAMS) | 05/13/2025 | 90 FR 20313 |
| HSNG.SF/HUL.01 | Lender Electronic Assessment Portal (LEAP), P278 | 02/16/2024 | 89 FR 12371 |
| HSNG.SF/HWAA.02 | Single Family Insurance System- Claims Subsystem (CLAIMS) | 07/22/2022 | 87 FR 43885 |
| HUD/DEPT–9 | Single Family Casualty Damage Files | 08/19/2002 | 67 FR 53810 |
| HUD/DEPT-15 | Equal Opportunity Housing Complaints | 02/06/2013 | 78 FR 8552 |
| HUD/DEPT-20 | Single Family Homeownership Assistance Application and Recertification (HARAS) | 02/26/2014 | 79 FR 10825 |
| HUD/DEPT-22 | Housing Counseling | 02/26/2014 | 79 FR 10825 |
| HUD-DEPT-23 | Single Family Research Files | 02/26/2014 | 79 FR 10825 |
| HUD/DEPT-29 | Rehabilitation Grants and Loans Files | 02/06/2013 | 78 FR 8552 |
| HUD/DEPT-32 | Mortgages-Delinquent/Default/Assigned Temporary Mortgage Assistance Payments (TMAP) Program | 02/26/2014 | 79 FR 10825 |
| HUD/DEPT-42 | Rent Subsidy Program Files | 02/06/2013 | 78 FR 8552 |
| HUD/DEPT-43 | Real Estate Owned (REO) Property Files | 02/26/2014 | 79 FR 10825 |
| HUD/H-3 | Single Family Housing Monitoring System | 02/26/2014 | 79 FR 10825 |
| HUD/H-8 | Property Rental Files | 02/26/2014 | 79 FR 10825 |
| HUD/H-14 | Interstate Land Sales Registration | 02/06/2013 | 78 FR 8552 |
| HUD/HOU-55 | Debt Collection and Asset Management System (DCAMS) | 02/02/2024 | 89 FR 7408 |
| HUD/HS-16 | Single Family Neighborhood Watch Early Warning System” (SFNW) | 03/29/2022 | 87 FR 18026 |
| HUD/HS-23 | Housing Counseling System/Counseling Activity Reporting System | 04/12/2024 | 89 FR 25894 |
| HUD/HS-54 | Title I Insurance and Claims System (HUD/HS-54) | 09/22/2022 | 87 FR 57920 |
| HUD/HS-57 | (A80N)-Single Family Mortgage Notes System | 02/26/2014 | 79 FR 10825 |
| HUD/HS-60 | Nonprofit Data Management System (NPDMS) | 02/26/2014 | 79 FR 10825 |
| HUD/HS/60 | Institution Master File (IMF) | 01/30/2024 | 89 FR 5925 |
| HUD.HSNG/SF.001 | Loan Review System (LRS) | 01/09/2024 | 89 FR 1119 |
| HUD/MFH-02 | Application Submission and Processing System (ASAP) | 12/23/2024 | 89 FR 104558 |
| HUD/MFH-08 | Developmental Application Processing System (DAP) | 07/11/2023 | 88 FR 44143 |
| HUD/SFH-01 | Single Family Default Monitoring System (SFDMS), F42D | 01/30/2024 | 89 FR 5928 |
| No Number | Validation and Disposition Services (VDS- Best EX) | 01/23/2024 | 89 FR 4329 |
Office of the Inspector General | |||
| HUD/OIG-1 | N/A | 12/29/2010 | Hotline Line Tracking System |
Office of Policy Development and Research | |||
| HUD/PD&R-05 | 1113 | 06/12/2023 | Supportive Services Demonstration Evaluation |
| HUD/PD&R-09 | P202 | 01/23/2024 | Community Choice Demonstration Evaluation Data Files (CCD-EDF) |
| HUD/PD&R-10 | 2528-XXXX | 09/23/2008 | Housing Counseling Research Data Files |
| HUD/PD&R-11 | P202 | 01/23/2024 | Moving to Work Asset Building Cohort (MTW-ABC) Evaluation Data Files |
| HUD/PD&R-12 | P353 | 05/13/2024 | HUD USERS (docx) |
| N/A | N/A | 12/18/2017 | Section 811 |
| PD&R/RRE-01 | 1113 | 08/19/2022 | Rental Assistance Demonstration (RAD) |
| PD&R/RRE-01 | 2528-N/A | 01/11/2013 | Pre-Purchase Homeownership Counseling |
| PD&R/RRE-02 | 2528-001 | 06/12/2013 | Family Self Sufficiency Program Demonstration Data |
| PD&R/RRE-04 | 1113 | 12/14/2023 | Family Options Study (FOS) |
| PD&R/RRE-04 | 1113 | 09/13/2022 | Stepped and Tiered Rent Demonstration |
Office of Public and Indian Housing/Real Estate Assessment Center | |||
| HUD/PIH-01 | Inventory Management System/PIH Information Center (IMS/PIC) and Housing Information Portal (HIP) | 01/09/2024 | 89 FR 1121 |
| HUD/PIH-02 | N/A | 01/19/2024 | HUD Veterans Affairs Supportive Housing System (VASH) |
| HUD/PIH-03 | One Stop Customer Service (OSCS) | 07/12/2023 | 88 FR 44389 |
| HUD/PIH-05 | Enterprise Income Verification | 08/17/2022 | 89 FR 105066 |
| HUD/PIH-07 | 2577-1660 | 01/10/2024 | Disaster Information System (DIS) |
| HUD/PIH-8 | N/A | 01/08/2024 | Efforts to Outcomes (ETO) |
| HUD/PIH-08 | N/A | 01/08/2024 | Tracking-at-a-Glance (TAAG) |
| HUD/PIH-08 | P017 | 01/10/2024 | Grants Interface Management System (GIMS) |
| Office of Native American Programs Loan Origination System or ONAP-LOS | 08/29/2017 | 82 FR 41044 | |
| P319 | 07/30/2018 | Enterprise Voucher Management System | |
| PIH-REAC-03 | Physical Assessment Sub-System (PASS-R) | 02/06/2023 | 88 FR 7751 |
Office of the Chief Human Capitol Officer | |||
| HUD/OCHCO-01 | Human Resource (HR) Case Management Solution | 11/16/2021 | 86 FR 63413 |
| HUD/OCHCO-02 | Anti-Harassment Program | 07/12/2023 | 88 FR 44384 |
| HUD/OCHCO-03 | Personnel Security Integrated System for Tracking | 10/12/2022 | 87 FR 61621 |
| HUD/OCHCO-04 | Hardship Reassignment Program | 03/09/2023 | 88 FR 14637 |
| HUD/OCHCO-05 | Performance Review Board Tool | 11/07/2023 | 88 FR 76840 |
| HUD/OCHCO-06 | Student Loan Repayment Program | 05/14/2025 | 90 FR 20483 |
SORN Rescindments | |||
| SORN Identifier | Title | Date Published | FR Notice |
| Office of the Chief Financial Officer | |||
| CFO/FY.02 | Audit Resolution and Corrective Action Tracking System | 03/26/2014 | 79 FR 16805 |
| CFO/FY.04 | Integrated Automated Travel System | 03/26/2014 | 79 FR 16805 |
| Office of the Chief Information Officer | |||
| OCIO/QN.01 | Digital Identity and Access Management System (DIAMS) | 03/29/2022 | 87 FR 18025 |
| Office of Community Planning and Development | |||
| HUD/CPD-1 | Rehabilitation Loans Delinquent/Default | 02/06/2013 | 78 FR 8552 |
| HUD/H-8 | Integrated Disbursement & Information System (IDIS) | 01/08/2024 | 89 FR 936 |
| Office of Departmental Equal Employment Opportunity | |||
| HUD/ODEEO/01 | Equal Employment Opportunity Monitoring and Analysis System (EEOMAS) | 05/21/2024 | 89 FR 44697 |
| Office of Fair Housing and Equal Opportunity | |||
| HUD/FHEO-06 | Title Eight Automated Paperless Office Tracking System (TEAPOTS) | 10/20/2014 | 79 FR 62658 |
| HUD/EC-01 | Compliance Case Tracking System | 10/20/2014 | 79 FR 62658 |
| HUD/EC-02 | Departmental Tracking System | 10/20/2014 | 79 FR 62658 |
| Appendices | |||
| Appendix I | HUD’s Routine Use Inventory Notice | ||