eLOCCS Access Guidelines for Business Partners
The Line of Credit Control System (LOCCS) is the U.S. Department of Housing and Urban Development's (HUD) primary grant disbursement system, involving disbursements for most HUD programs. Grant disbursements are facilitated via the Internet through the eLOCCS system. Customers (users and approving officials) are required to gain access to Secure Systems prior to accessing eLOCCS since it serves as an internet gateway between the public and the internal eLOCCS application.
- All users and approving officials must first obtain a Secure Systems User ID and password to log into Secure Systems/eLOCCS.
- All fields on the eLOCCS 27054e form must be typed in except for signatures and initials.
- All signatures on the eLOCCS 27054e form must be legible and must reflect the full name.
| Hours of Operation | |
| Monday – Saturday: | 5:00 A.M. to 8:00 P.M. EST |
| Sunday: | Not Available |
eLOCCS Quick Reference - Guides | ||
1 | Guide | URL |
eLOCCS Access Guidelines for Business Partners These are general LOCCS instructions for obtaining access and filling out the HUD-27054E eLOCCS Access Authorization Form and SF-1199A Direct Deposit form. | ||
| 2 | eLOCCS Access Guidance for Approving Officials (Secure System Coordinator) This guide covers steps the eLOCCS Approving Official should follow. The eLOCCS Approving Official will manage, assign, recertify, and terminate eLOCCS users. | |
3 | eLOCCS Registration Guide Walks you through:
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4 | eLOCCS Getting Started Guide This guide provides eLOCCS web page examples, familiarizing the user with how navigation works in eLOCCS and how to view, manage and drawdown HUD grant funds. | |
5 | eLOCCS Approving Official Recertification Guide This guide is specific to Approving Officials and provides recertification web page examples, as well as instructions on how an organization can change Approving Officials. | |
eLOCCS Quick Reference - Forms | ||
1 | Form | URL |
HUD-27054E eLOCCS Access Authorization Form Use this form to request specific LOCCS Organization and HUD Program Area access. The eLOCCS Access Guidelines for Business Partners (#1 in the Guides Quick Reference) has instructions on filling out this form. | ||
| 2 | HUD Form 27054E eLOCCS Approving Official Checklist This document provides a checklist for Business Partners Approving Official to complete the HUD Form 27054E. | |
| 3 | HUD Form 27054E HUD Program Staff Checklist This document provides a checklist for HUD Program Staff to complete the HUD Form 27054E. | |
4 | Change of LOCCS Approving Official/Coordinator Form Use this form to change the LOCCS Approving Official (Secure Systems Coordinator) within the organization. | |
5 | SF-1199A Direct Deposit Form Used to establish or change an organization's Banking Institution or Account Number. Instructions on how to fill out and where to send this form can be found in the eLOCCS Access Guidelines for Business Partners (#1 in the Guides Quick Reference). | |
6 | HUD-27056 Change of Business Partner Name or Address Form This form is used for address changes. | |
| 7 | 90 Day Suspension Removal for LOCCS Approving Official This document provides guidelines for lifting a 90-day inactivity suspension of a Business Partners Approving Official in eLOCCS for Active eLOCCS users. This document should only be submitted when the Approving Official has received notification that they have failed to answer the security questions. | |
eLOCCS Quick Reference - Miscellaneous | ||
1 | Miscellaneous | URL/Reference |
Secure Systems Login Select the appropriate login option from the System Login action(s) on the right-hand side of the page. | ||
2 | Secure Systems Technical Assistance (TAC) Contact TAC:
| 1-888-245-4860 |
3 | eLOCCS Mailbox Only email this mailbox if your local Program Office cannot assist. | |
| 4 | eLOCCS FAQ This document will include eLOCCS FAQ and answers. | |
| 5 | eLOCCS Approving Official training This presentation includes information for eLOCCS Approving Officials on when to use the Change of Approving Official Letter vs. HUD Form 27054E. | |
Each Business Partner must have one assigned eLOCCS Approving Official, also known as the Secure Systems Coordinator or Business Partner’s System Administrator.
The eLOCCS Approving Official is the organization’s CEO, Board Officer, or someone of higher authority than the eLOCCS users, and will manage eLOCCS users by establishing appropriate system links within eLOCCS, assigning eLOCCS user roles, recertifying eLOCCS users, and terminating eLOCCS users.
Acting Officials are not acceptable.
| Step 1: Business Partner Registration: | Ensure your organization’s Tax ID (TIN) is registered within Secure Systems at the following link: https://hudapps2.hud.gov/apps/part_reg/apps040.cfm If your organization is already registered, please skip this step. |
| Step 2: Secure Systems Registration: | If you are the eLOCCS Approving Official, register as the “Coordinator” for Secure Systems at the following link: https://hudapps.hud.gov/public/wass/public/participant/partreg_page.jsp
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| Step 3: Secure Systems Log-In: | Once you have received your Secure Systems ID (M-ID) in the mail, log into Secure Systems as an Existing User. |
| Step 4: Role Assignment | Once you have successfully logged into Secure Systems, follow the steps at the following link to assign yourself the “QRY” and “ADM” roles: (Appendix A of eLOCCS registration guide). Note: You will have to do the same for your eLOCCS users once their Secure Systems IDs have been established. |
Additional Guides:
The User will be the one utilizing eLOCCS to view, manage, and drawdown funds. There should be at least two eLOCCS Users set up per organization.
*The steps below should be done ONLY AFTER the eLOCCS Approving Official has completed all steps in the Guidance for eLOCCS Approving Official.
| Step 1: Secure Systems Registration: | If you are a eLOCCS User within your organization, register as the “User” for Secure Systems in the following link: https://hudapps.hud.gov/public/wass/public/participant/partreg_page.jsp |
| Step 2: Secure Systems ID & Role Assignment: | Notify your eLOCCS Approving Official that you have registered for Secure Systems. Once your eLOCCS Approving Official has retrieved your Secure Systems ID, he/she will assign you the “QRY” and “ADM” roles (Step 4 of eLOCCS Approving Official Section). |
| Step 3: Complete the HUD-27054E eLOCCS Access Authorization Form: | Complete the HUD-27054E form using the guidance and instructions (page 3) of the form.
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| Step 4: Submission of HUD-27054E form to the HUD Program Office: | Once the HUD-27054E form is completed, send the form to the appropriate HUD Program Office staff for which the award was granted.
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| Step 5: eLOCCS Approval Notification: | Once processed, the eLOCCS system will notify the eLOCCS User, Approving Official, and HUD Program Office POC via e-mail that the HUD-27054E request has been processed and for the User to access their account.
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| Step 6: eLOCCS Log-In: | If ALL steps above have been completed, log into Secure Systems/eLOCCS at least every 90 days to maintain access.
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If Business Partners have any questions about the eLOCCS access, processes, or experience problems accessing eLOCCS, please contact the appropriate HUD Program Office. If you are not familiar with your HUD program officer or have not received a response to your inquiry, please contact OCFO Security at eloccs@hud.gov.
If Business Partners have any questions about their REAC/Secure Systems ID, and not eLOCCS access, please contact the REAC Technical Assistance at 1-888-245-4860.
REAC/Secure Systems is responsible for user-ID and password service. Any other program related request should be referred to the HUD program staff that is assigned to the Business Partner organization.
STEP 1: Financial Institution Selection
Each Business Partner must identify an official financial institution bank account to serve as the designated account for the receipt and deposit of grant funds requested from the U.S. Treasury. The account may be a separate bank account or a subsidiary account within the Business Partner’s general fund (or other fund).
The financial institution must be capable of receiving Automated Clearinghouse (ACH) payments. This bank account must be in the Business Partner’s name and allow the Business Partner to issue checks to all payees. Checks drawn against this bank account will allow the Grant Account recipient/Business Partner to maintain a record of each payment received.
STEP 2: SF-1199A Direct Deposit Sign-up Form Completion
Instructions for completing the SF-1199A Direct Deposit Sign-up Form:
Section 1 - To be completed by the Business Partners
| Block A | Print or type the name and address of the Business Partner (organization) and the telephone number of the person completing the form. |
| Block B | Leave Blank. |
| Block C | Print or type the Grant Number, which is on the letter regarding your grant award. Print or type the Tax Identification Number (TIN) of the organization below the project number. |
| Block D | Mark with an "X" the type of account, Checking or Savings, into which your Grant funds will be directly deposited. |
| Block E | Print or type the account number into which your Grant funds will be deposited. If your financial institution does not use account numbers, the depositor's name or other identification may be entered. Dashes are acceptable as part of the number, but spaces are not acceptable. The depositor's account number must be formatted exactly as it appears in the financial institution's records. |
| Block F | Check "other" and enter the name of the Program. |
| Block G | Leave Blank |
| Payee/Joint Payee Certification | The Certification should be signed by the Chief Executive Officer or the designated representative of the organization completing the form. If additional signature lines are required, use a plain sheet of paper and attach it to the form. Be sure to place your name and grant number on the additional sheet. All signatures must be original. Forms containing duplicated copies of signatures will not be processed and will result in delays. |
Section 2 - Print or type the following name and address in this section
Government Agency Name:
U. S. Department of Housing and Urban Development
Office of the Chief Financial Officer
Ft. Worth Accounting Center
Government Agency Address:
307 W. 7th Street, Suite 1000
Fort Worth, TX 76102
Section 3 - To be completed by your Financial Institution
Your Financial Institution should:
- Enter the name and address of the financial institution, the Routing Number, and Check Digit.
- Enter the name of the organization to receive the funds in the "Depositor Account Title" block.
- Certify by having the financial institution's representative sign and date the form. The telephone number, including the area code, must also be provided so that HUD can verify information.
STEP 3: SF-1199A Direct Deposit Sign-up Form and Blank Check Submission
Once the form is completed by you and your Financial Institution, the SF-1199A form AND a blank check marked ‘CANCELED’ or ‘VOID’ should be sent to your HUD representative who will review for completeness and forward to the CFO Accounting Operations Center (Fort Worth, TX) via their email mail box of FWAC-sf1199a@hud.gov for processing. Please note that they will only accept forms and support from HUD staff.
- For Business Partners that use electronic banking, the CFO Accounting Operations Center in Ft. Worth will also accept either a voided deposit slip or a letter from the Business Partners’ bank, on bank letterhead, as substitutes for voided checks.
- Failure to include the required documentation will delay the receipt of funds. Any change in the ABA Transit Routing Number or the account number will require submission of a new signed and dated SF-1199A form.