U.S. Department of Housing and Urban Development ADMINISTRATION Special Attention of: Notice: 96-0001 ADM Directives Management Officers Issued: April 30, 1996 Expires: January 31, 1997 Cross References: Subject: DIRECTIVES INDEX 1. USE. This Notice serves as HUD's official Index of Departmental Directives as required by the Freedom of Information Act. 2. ITEMS OF NOTE. a. The information contained in this notice is current as of April 30, 1996. b. Regional handbook supplements are cancelled by default based on the delegations of authority issued in connection with the Department's reorganization. 3. ATTACHMENTS. a. ATTACHMENT 1, Headquarters Directives Management Officers (DMOs), is a list of designated Headquarters DMOs and Alternate (ALT) Headquarters DMOs. b. ATTACHMENT 2, Field Directives Management Officers (FDOs), is a list of designated Field DMOs and Alternate (ALT) Field DMOs. c. ATTACHMENT 3, Subject Categories for HUD Directives, is a list of the subject categories used in the HUD Directives System and the blocks of numbers assigned for basic programs or functions. d. ATTACHMENT 4, Definitions, plains abbreviations used in the Index. e. ATTACHMENT 5, Directives Delegations, is a list of positions or individuals in each organization who have been delegated signatory authority under the HUD Directives System and the level of that authority. The signatory authorities included are Clearance Initiation Authority, Clearance Response Authority, and Final Approval Authority. ARSDR: Distribution: W-3-1 2 f. ATTACHMENT 6, Inventory of Current HUD Directives, is an Index of Direct Endorsement Letters (page 1), Handbook (pages 1-54), Mortgagee Letters (pages 54-80), Notices (pages 80-103), Title I Letters (pages 103-106), Ethics Letters (pages 107-108), and Labor Relations Letters (pages 108-109). g. ATTACHMENT 7, Inventory of Expired HUD Directives, lists directives which are either cancelled or expired since January 1, 1995. 4. CHANGES OR CORRECTIONS to the information contained in this Notice should be reported to the Departmental Directives Management Staff, Document Division, Office of Administrative and Management Services, room 5172, at Headquarters, phone (202) 708-1891. ATTACHMENTS ATTACHMENT 1 HEADQUARTERS DIRECTIVES MANAGEMENT OFFICERS (DMOs) This is a list of the designated DMOs and Alternate (ALT) DMOs. Also indicated is the number of copies of draft directives normally required by each organization for clearance purposes. CODE ROOM TELEPHONE COPIES DEPARTMENTAL DMO: Joyce C. Hamm ARSDR 5174 708-1891 ALT: Joan H. Jackson ARSDR 5174 708-1891 ADMINISTRATION 8 DMO: Joan H. Jackson ARSDR 5174 708-1891 ALT: Ruby Gill ARSDR 5174 708-1891 CPD--COMMUNITY PLANNING AND DEVELOPMENT 10 DMO: Raymond M. Sherry DOTM 7232 708-2087 ALT: Sheila E. Jones DOTM 7232 708-2087 ASFM--ASSISTANT TO THE SECRETARY FOR FIELD MANAGEMENT 35 DMO: Deloras Dantzler SDF 7106 708-0126 ALT: Bobbijo Simborski SDF 7106 708-1123 CIR- ASSISTANT SECRETARY FOR CONGRESSIONAL AND 1 INTERGOVERNMENTAL RELATIONS DMO: Wanda S. Murrell J 10148 708-0380 ALT: Carmen Gerakos JL 10120 708-0005 ASLR--ASSISTANT TO THE SECRETARY FOR LABOR RELATIONS 1 DMO: Richard S. Allan SL 7118 708-0370 ALT: Jade M. Banks SL 7118 708-0370 FHEO--FAIR HOUSING AND EQUAL OPPORTUNITY 8 DMO: Josie D. Harrison EMMA 5124 708-2701 ALT: Barbara J. Watts EMMA 5124 708-2701 GNMA--GOVERNMENT NATIONAL MORTGAGE ASSOCIATION 2 DMO: Guy Wilson TR 6100 401-8970 ALT: Sonya Suarez TR 6100 708-2884 ATTACHMENT 1 CODE ROOM TELEPHONE COPIES H--HOUSING 20 DMO: Oliver Walker HOAM 9118 708-1694 ALT: Angela D. Snell HOAM 9118 708-1694 PIH--PUBLIC AND INDIAN HOUSING 14 DMO: Mildred M. Hamman PAA 4244 708-0846 ALT: Consuella B.Duckett PAA 4244 708-0846 CFO--CHIEF FINANCIAL OFFICER 5 DMO: Patrick Wallis FA 2102 708-0313 IG--INSPECTOR GENERAL 4 DMO: James A. Martin GAP 8180 708-3444 ALT: Mary V. Hoyt GAP 8170 708-3444 OGC--GENERAL COUNSEL 6 DMO: Hilda C. Durham CLR 10276 708-2084 ALT: Brenda M. Johnson CLR 10276 708-2084 PD&R--POLICY DEVELOPMENT AND RESEARCH 5 DMO: Wanda J. Walters RPP 8110 708-1537 ALT: Elena C. Van Meter RPP 8112 708-1537 PA--PUBLIC AFFAIRS 1 DMO: Charles S. Cogan WS 10130 708-0120 SECY--SECRETARY AND DEPT SECRETARY 2 BOARD OF CONTRACT APPEALS ADMINISTRATIVE LAW JUDGE DMO: Marianne C. DeConti S 10218 708-3750 SMALL AND DISADVANTAGED BUSINESS UTILIZATION 1 DMO: Joseph M. Piljay SS 3130 708-3350 OFFICE OF LEAD- BASED PAINT ABATEMENT AND POISONING 1 PREVENTION DMO: Melanie D. Tyree L B-133 755-1787 ALT: Dorothy R. Allen LA B-133 755-1771 2 ATTACHMENT 1 CODE ROOM TELEPHONE COPIES DEEO--DEPARTMENTAL EQUAL EMPLOYMENT OPPORTUNITY 1 DMO: Ray Solecki U B-133 755-0341 3 ATTACHMENT 2 FIELD DIRECTIVES MANAGEMENT OFFICERS (FDMOs) This attachment is a list of the designated FDMOs and Alternate (ALT) FDMOs, including correspondence codes, telephone numbers, and electronic mail addresses. ELECTRONIC CODE TELEPHONE MAIL NEW ENGLAND DMO: Glenn Rogers 1AAI 617-565-5413 BOSTPOST NEW YORK/NEW JERSEY DMO: Marilyn O. Freiser 2AS 212-264-8000 NYNPOST ALT: Lewis Braun 2AS 212-264-8000 NYNPOST MID-ATLANTIC DMO: Camille R. Holland 3AS 215-656-0669 PHIPOST ALT: James A. Lacey 3AS 215-656-0669 PHIPOST SOUTHEAST/CARIBBEAN DMO: Ronald B. Hamm 4AILR 404-331-5001 ATLPOST ALT: Susanne B. Peters 4AAR 404-331-5001 ATLPOST MIDWEST DMO: Kathleen C. Halm 5AAR 312-353-7717 CHIPOST ALT: Christine Kruczek 5AAR 312-886-9152 CHIPOST SOUTHWEST DMO: ALT: ALT: GREAT PLAINS DMO: Pam Gregory 7AI 913-551-5438 KANPOST ALT: Frank Martinez 7AI 913-551-5555 KANPOST ROCKY MOUNTAINS DMO: Donna Searle 8AAR 303-672-5265 DENPOST ALT: Michael P. Westra 8AAR 303-672-5265 DENPOST ATTACHMENT 2 ELECTRONIC CODE TELEPHONE MAIL PACIFIC/HAWAII DMO: Thomas Tom 9AM 415-556-4251 SFCPOST NORTHWEST/ALASKA DMO: Carmelita F. Bridges 10AS 206-220-5130 SEATTLE ALT: Betsy Pierce 10AS 206-220-5130 SEATTLE 2 ATTACHMENT 3 SUBJECT CATEGORIES FOR HUD DIRECTIVES 0000-0099 DOCUMENT SYSTEMS 0000-0009 Directives System 0010-0019 Federal Register System 0020-0029 Distribution System 0030-0049 Reserved 0050-0069 Publications System 0070-0099 Reserved 0100-0199 RESERVED 0200-0999 PERSONNEL MANAGEMENT 0200-0299 General Personnel Provisions 0300-0399 Employment 0400-0499 Employee Performance and UtilizatiOn 0500-0599 Position Classification, Pay, and Allowances 0600-0699 Attendance and Leave 0700-0799 Personnel Relations and Services 0800-0899 Insurance and Annuities 0900-0999 Personnel Programs 900-950 Training 951-999 Reserved 1000-1099 BASIC LAWS 1000-1049 Reserved 1050-1099 Federal Regulations 1100-1199 DEPARTMENTAL ORGANIZATION 1100-1104 General Organization of the Department ATTACHMENT 3 1105-1109 Organizational Policies, Procedures and Standards 1110-1114 Committee Management 1115-1169 Headquarters Organization 1170-1199 Field Organization 1200-1299 DELEGATIONS OF AUTHORITY 1300-1399 GENERAL POLICIES AND GUIDELINES 1300-1329 General 1330-1339 International Programs 1340-1349 Labor Standards 1350-1369 Reserved 1370-1379 Relocation 1380-1389 Economic and Market Analysis 1390-1399 Environmental Policy and Standards 1400-1449 FIELD OFFICE OPERATIONS 1450-1499 RESERVED 1500-1549 LEGAL 1550-1599 RESERVED 1600-1649 EXTERNAL RELATIONS 1650-1749 RESERVED 1750-1799 SECURITY PROGRAM 1800-1849 BUDGET ADMINISTRATION 1850-1899 STATISTICAL TABLES 1900-1999 FINANCIAL SYSTEMS AND SERVICES 1900-1983 Reserved 1984-1999 Mortgage Insurance Accounting System 2 ATTACHMENT 3 2000-2029 INSPECTOR GENERAL ACTIVITIES 2030-2099 RESERVED 2100-2199 MANAGEMENT SYSTEMS 2100-2139 General 2140-2149 Staff Resources Management 2150-2159 Evaluation 2160-2169 Data and Reports Management 2170-2179 Reserved 2180-2189 Chief Financial Officer 2190-2199 Management Improvement Systems 2200-2359 ADMINISTRATIVE ACTIONS 2200-2209 General 2210-2214 Procurement 2215-2219 Space Management 2220-2229 Records Management 2230-2239 Personal Property Management 2240-2244 Communications Management 2245-2249 Supply and Equipment Management 2250-2259 Printing Management 2260-2269 Library Services 2270-2279 Audio-Visual Services 2280-2299 Reserved 2300-2319 Travel and Transportation 2320-2359 Reserved 2360-2424 INFORMATION SYSTEMS 2360-2389 Reserved ATTACHMENT 3 2390-2399 Office Systems 2400-2424 Data and Information systems 2125-3099 RESERVED 3100-3199 RESERVED 3200-3219 EMERGENCY PLANNING AND OPERATIONS 3250-3599 RESERVED 3600-3619 RESEARCH AND DEMONSTRATION 3650-3999 RESERVED 1000-5199 HOUSING PROGRAMS (See also 5600-5749 and 7390-7999) 4000-4199 Home Mortgage Insurance 4200-4299 Home Mortgage--Special Programs 4300-4349 Property DispositiOn Programs 4350-4399 Insured Project Servicing 4400-4499 Project Mortgage Insurance 4500-4599 Project Mortgage--Special Programs 4600-4649 Health Facilities Programs 4650-4699 Reserved 4700-4749 Property Improvement and Mobile Home Loan Programs 4750-4799 Reserved 4800-4849 Land Development (Title X) Programs 4850-4899 Reserved 4900-4999 Minimum Property Standards 5000-5499 Reserved 5500-5519 MORTGAGE-BACKED SECURITIES PROGRAM 5550-5599 CONSUMER AFFAIRS PROGRAMS 3 5600-5749 HOUSING PROGRAMS (See also 4000-5499 and 7390- 7999) 5600-5649 Elderly Housing Programs 5650-5699 Handicapped Housing Programs 5700-5749 Indian Housing Program 5750-5799 INTERSTATE LAND SALES PROGRAM 5800-5849 MOBILE HOME STANDARDS PROGRAM 5850-5899 REAL PROPERTY PRACTICES PROGRAM 5900-5999 RESERVED 6000-7389 COMMUNITY DEVELOPMENT PROGRAMS (See also 3100- 3199) 6000-6149 Community Planning and Development - General 6150-6199 Reserved 6200-6269 Community Resources Programs 6270-6299 Reserved 6300-6399 Reserved 6400-6449 Urban Homesteading Program 6450-6499 Reserved 6500-6549 Community Development Block Grant Programs 6550-6599 Urban Development Action Grant Programs 6600-7024 Reserved 7025-7099 Enterprise Zones 7100-7149 Reserved 7150-7199 Reserved 7200-7229 Urban Renewal Programs 7230-7249 Reserved 7250-7299 Reserved 5 ATTACHMENT 3 7300-7324 HUD Homeless Programs 7325-7349 Reserved 7350-7359 Reserved 7360-7374 Reserved 7375-7379 Rehabilitation Financing Programs 7380-7389 Reserved 7390-7999 HOUSING PROGRAMS (See also 4000-5499 and 5600- 5749) 7390-7399 Certified Area Programs 7400-7689 Low-Income Public and Indian Housing Programs 7690-7699 Alaska Housing Programs 7700-7799 Elderly Housing Loan Programs 7800-7849 College Housing Programs 7850-7999 Reserved 8000-8099 FAIR HOUSING EQUAL OPPORTUNITY PROGRAMS 8100-9999 RESERVED 6 ATTACHMENT 4 DEFINITIONS 1. DIRECTIVE NUMBER. This refers to the numerical, or alphanumerical, designation assigned to a specific directive. Handbooks have three-or four-digit numbers followed by a decimal sequential number of up to two digits. Examples illustrating the basic classification numbering system are given below. (a) "REV" or "R" denotes a completely revised version of the handbook. If a number is shown with the symbol, it indicates how many times a handbook has been revised (e.g., 2140.05 R04 - the fourth revision of Handbook 2140.05). In some cases, there is a letter attached to the base number to indicate the number of revisions that' have been issued (e.g., 0307.01B - the second revision of Handbook 0307.01). This type of numbering has been discontinued. (b) "CHG" or "C" denotes that changed pages have been issued for a handbook. If a number is shown with the symbol, it indicates how many times changes have been issued to the handbook (e.g 1170.01 R03 C002 - second change to the third revision of 'Handbook 1170.01). (c) "T" and a number denotes the number of transmittals that have been issued in connection with a particular handbook (e.g., 7440.01 CO04 T005 - the fifth transmittal issued and advises the reader that the base handbook and four changes have been issued). This type of numbering has been discontinued. (d) Organizational initials (see paragraph 3-3G(2) of Handbook 000.02 REV-1, "Hud Directives System") are used to identify originating organizations or target program areas having primary responsibility for the subject/program involved. 2. ISSUE DATE. This is the date the directive was approved for printing and distribution by the Primary Organization Head. 3. This is the title of the directive. In the case of a particularly long title, it may be abbreviated. 4. TYPE CODE. This letter under the "Type Code" indicates the kind of listed. The letter "H" means the directive is a Handbook; "ML" means Mortgagee Letter; "N" means Notice: 'TI" means Title I Letter; DE means Direct Endorsement Letter; "EL" means Ethics Letter; and "LR" Labor Relations Letter. ATTACHMENT 4 5. ORGANIZATION CODE. This the code of the originating organization and component, or the Directives Management Officer of the originating organization. 6. CROSS REFERENCE. This is a cross reference to notices and related handbooks, where such exist. 7. EXPIRATION DATE. This is the date the directive expires, expired, or was cancelled. 2 ATTACHMENT 5 DIRECTIVES DELEGATIONS OF AUTHORITY This attachment lists those positions or individuals in each organization who have been delegated signatory authority, and the level of that authority under the Departmental Directives System. CLEARANCE INITIATION AUTHORITY - the authority to sign authorizing the placement of draft directives into the Departmental clearance process. CLEARANCE RESPONSE AUTHORITY - the authority to sign formal clearance responses to directives proposed by other organizations. FINAL APPROVAL AUTHORITY - the authority to sign attesting that all necessary clearances have been obtained, that directives are necessary and are clearly written, and that printing and distribution are authorized. COMPLETE DIRECTIVES INDEX CAN BE FOUND IN THE DIRECTIVES INDEX DATABASE OF HUDCLIPS.