www.hudclips.org U. S. Department of Housing and Urban Development Washington, D.C. 20410-8000 August 11, 1993 OFFICE OF THE ASSISTANT SECRETARY FOR HOUSING-FEDERAL HOUSING COMMISSIONER MORTGAGEE LETTER 93-24 TO: ALL APPROVED MORTGAGEES ATTENTION: SINGLE FAMILY SERVICING MANAGERS SUBJECT: Single Family Default Monitoring System: Introduction of Revised Form HUD-92068A; and Recent Policy Changes The purpose of this mortgagee letter is to advise mortgagees that they are no longer required to submit the quarterly delinquent loan report, Form HUD-92068C, and to introduce the new revision to Form HUD-92068A, Monthly Delinquent Loan Report. Instructions are also provided for the proper use of the revised monthly reporting form. Copies of both the revised Form HUD-92068A and the keypunch instructions are attached. (I) Elimination of Form HUD-92068C Effective with the reporting period, ending September 30, 1993, mortgagees are no longer required to submit the quarterly SFDMS report Form (HUD-92068C). The monthly SFDMS report (Form HUD-92068A) will continue to be required. (II) Introduction of Revised Form HUD-92068A A. When to Begin Using the Revised Form HUD-92068A Effective with the reporting period ending January 31, 1994, mortgagees must begin submitting monthly default data using the revised Form HUD-92068A. Previous versions of the form are obsolete and must not be used. B. Overview of New Data Requirements HUD has reorganized the form for simplicity and has added several new reporting requirements to the revised Form HUD-92068A. The items that have been revised or were not previously required are: _____________________________________________________________________ 2 1. Block (4a) - Principal HUD Servicing Office, City Identify the HUD Office having jurisdiction where the mortgagee's office responsible for servicing is located. For example, a mortgagee whose office is located in Raleigh, North Carolina, would indicate Greensboro, North Carolina, as the HUD Office having jurisdiction because the Greensboro Office has jurisdiction for the entire state. Where HUD has more than one office within a state consider the following example; a mortgagee whose principal office was in Miami, Florida, would indicate Coral Gables, Florida, as that HUD Office has jurisdiction over the Miami area. 2. Block (5) - Mortgagee Status If there has been a change in the servicing mortgagee since the account was reported in the previous cycle, identify the type of change. If nothing has changed, indicate "NC" for no change. 3. Blocks (12a) & 12(b) - Co-mortgagor's Last Name and Initials Identify the last name and initials of the co-mortgagor. Leave blank if there is no co-mortgagor. 4. Blocks (18a) & (18b) - Bankruptcy Status and Date The bankruptcy indicator (Y or N) has been replaced to allow mortgagees to indicate the type of bankruptcy filed as well as the date the bankruptcy action was initiated. Date is to be entered as YYMMDD. 5. Block 19 - Unpaid Principal Balance Round to the next dollar and enter the unpaid principal balance in whole dollars. Do not enter commas or other punctuation. Six positions maximum. Always right justify. 6. Block 20 - Cause of Default Enter the appropriate three digit code. Enter all three digits. _____________________________________________________________________ 3 (III) Change of Address for Reporting Data to HUD The Department has recently relocated its computer tape library. This change affects the submission of all data submitted via magnetic tapes, except those containing Home Mortgage Disclosure Act (HMDA) data. A. Tapes containing Home Mortgage Disclosure Act (HMDA) data. The HMDA processing group is scheduled to move in the near future, but until further notice continue to mail all HMDA data (including tapes, diskettes and paper reports) to the following address. U. S. Department of Housing and Urban Development Information Systems Division, HFEI 451 Seventh Street, SW, Room 9233 ATTN: HMDA Washington, DC 20410-8000 (202) 708-5852 B. All non-HMDA and non-SFDMS magnetic tapes/cartridges presently being sent to addresses outside of HUD Headquarters. Continue to use the existing procedures and addresses for all non-SFDMS and non-HMDA tapes/cartridges currently being sent to addresses outside the HUD building. C. All other magnetic tapes/cartridges (including SFDMS data) presently sent to the HUD Headquarters address. Forward to the Department's tape library at the following new address: U. S. Department of Housing and Urban Development c/o Martin Marietta Data Systems 4701 Forbes Boulevard Lanham, MD 20706 ATTN: HIIPS Tape Library (301) 306-8002 D. All paper reports for keypunching, (other than HMDA reports). Continue mailing to HUD Headquarters at the following address: U. S. Department of Housing and Urban Development Computer Management Division 451 Seventh Street, SW, Room 4135 Washington, DC 20410-8000 ATTN: HIIPS Tape Library (301) 306-8002 _____________________________________________________________________ 4 E. All tapes/cartridges must include an external label with the following information: Mortgagee name and address Mortgagee's contact person and phone number HUD assigned 10-digit mortgagee ID number Tape Control Number issued by the lender's tape library HUD Form Number of the original documents Total number of records on the tape (IV) New Directions for the SFDMS As many mortgagees have heard, HUD has great plans for changes in the SFDMS. Following implementation of the Electronic Data Interchange (EDI) pilot currently underway for filing claims for mortgage insurance benefits (see Mortgagee Letter 93-10), HUD will undertake a pilot for the submission of SFDMS data. The EDI method of filing SFDMS reports will provide mortgagees with long awaited benefits including, electronic receipt acknowledgement (rapid response) of the number of transactions transmitted, and electronic notification (quick reply) of cases received at HUD with fatal errors. This new capability will provide mortgagees with the satisfaction that SFDMS reports filed with HUD have been received and processed. The SFDMS pilot will follow closely behind the EDI pilot for mortgage insurance claims. As mortgagees begin to submit claims for insurance benefits electronically, all participating mortgagees will have the opportunity to also utilize EDI for SFDMS data submission. The EDI program, now in the initial pilot stage, will ultimately be expanded to include all lenders servicing FHA mortgages. However, before any lender may be added to the program HUD requires that the lender complete and return a Mortgagee Profile Survey. Copies may be requested from the Office of Information Policies and Systems (Attention Rex Gavin at (202) 708-0306). Sincerely yours, Nicolas P. Retsinas Assistant Secretary for Housing - Federal Housing Commissioner Attachments _____________________________________________________________________ __________________________________________________________________________ Monthly Delinquent Loan Report on Loans that are 90 or More Days Delinquent Single Family Default Monitoring System ******************************************************************** * * * * * * * * * * * * * * * * * * * GRAPHICS MATERIAL IN ORIGINAL DOCUMENT OMITTED * * * * * * * * * * * * * * * * * * * ******************************************************************** __________________________________________________________________________ form HUD-92068-A (5/18/93) ref Handbook 4330.1 _____________________________________________________________________ U.S. Department of Housing and Urban Development KEYPUNCH/VERIFY INSTRUCTIONS Page 1 of 4 __________________________________________________________________________ F42 Consolidated Single Family Statistical System __________________________________________________________________________ Single Family Default Monitoring Data __________________________________________________________________________ Source Document(s): form HUD-92068-A (6/93) __________________________________________________________________________ Instructions: Document form HUD-92068-A (6/93) contains keypunch data for individual default cases. All data are contained in the top section of the form. Use trailing blanks in Alpha/Numeric fields. Use a blocking factor of 128. __________________________________________________________________________ Punch Data Fields Key Points Verify (Cols.) (Cols.) __________________________________________________________________________ 1- 30 Mortgagee Name Box 1 Alpha/Numeric 1- 30 Left justify 31- 50 Contact Person Last Name Box 3a Last Name of Contact 31- 50 Person Alpha/Numeric Left justify 51- 80 Mortgagee Street Address Box 2a Number and Street 51- 80 Alpha/Numeric Left justify 81- 90 Contact Person First Name Box 3b First Name 81- 90 Alpha/Numeric Left justify 91-111 Servicing Area Box 4a Principal HUD 91-111 Servicing Office, City Alpha/Numeric Left justify 112-130 Mortgagee City Box 2b City Alpha/Numeric 112-130 Left justify 131-132 Mortgagee State Box 2c State Alpha/Numeric 131-132 * 133-141 Mortgagee Zip Code Box 2d Zip Code 133-141 Alpha/Numeric-Left justify 142-151 Contact Telephone Number Box 3c Telephone Numeric 142-151 152-153 Servicing Area State Box 4b State Alpha/Numeric 152-153 154-162 Servicing Zip Code Box 4c Zip Code 154-162 Alpha/Numeric-Left justify 163-164 Mortgagee Status Box 5 Alpha/Numeric 163-164 __________________________________________________________________________ _____________________________________________________________________ U.S. Department of Housing and Urban Development KEYPUNCH/VERIFY INSTRUCTIONS Page 2 of 4 __________________________________________________________________________ F42 Consolidated Single Family Statistical System __________________________________________________________________________ Single Family Default Monitoring System __________________________________________________________________________ Source Document(s): form HUD-92068-A (6/93) __________________________________________________________________________ Instructions: (Refer to Page 1) __________________________________________________________________________ Punch Data Fields Key Points Verify (Cols.) (Cols.) __________________________________________________________________________ 165-170 Period Ending Date Box 6 Period Ending Date 165-170 Date format YYMMDD 171-180 Mortgagee ID Number Box 7 Ten-Digit Mortgagee 171-180** No. Assigned by HUD Alpha/Numeric 181-200 Mortgage Loan Number Box 8 Mortgagee Loan Number 181-200 Alpha/Numeric include hyphens Left justify 201-209 FHA Case Number Box 9 FHA Case Number 201-209*** Alpha/Numeric Left justify 210-212 ADP Code Box 10 ADP Code (3 digits) 210-212 Alpha/Numeric 213-232 Mortgagor's Last Name Box 11a Mortgagor's Last 213-232 Name Alpha/Numeric Left justify 233-234 Mortgagor's Initials Box 11b Initials (1st,Mid) 233-234 Alpha/Numeric 235-254 Co-Mortgagor's Last Name Box 12a Co-Mortgagor's Last 235-254 Name Alpha/Numeric Left justify 255-256 Co-Mortgagor's Initials Box 12b Initials (1st,Mid) 255-256 Alpha/Numeric 257-261 Property Street Number Box 13a Property Street No. 257-261 Alpha/Numeric Leave blank if no number given __________________________________________________________________________ _____________________________________________________________________ U.S. Department of Housing and Urban Development KEYPUNCH/VERIFY INSTRUCTIONS Page 3 of 4 __________________________________________________________________________ F42 Consolidated Single Family Statistical System __________________________________________________________________________ Single Family Default Monitoring System __________________________________________________________________________ Source Document(s): form HUD-92068-A (6/93) __________________________________________________________________________ Instructions: (Refer to Page 1) __________________________________________________________________________ Punch Data Fields Key Points Verify (Cols.) (Cols.) __________________________________________________________________________ 262-275 Property Street Name Box 13b Property Street 262-275 Name Alpha/Numeric Left justify 276-284 Mortgagor's SSN Box 11c Mortgagor's Soc. 276-284 Sec. No. Alpha/Numeric No Hyphens Leave blank if no number given 285-293 Co-Mortgagor's SSN Box 12c Co-Mortgagor's 285-293 Soc. Sec. No.-Alpha Numeric No Hyphens Leave blank if no number given 294-311 Property City Name Box 13c City 294-311 Alpha/Numeric 312-313 Property State Name Box 13d State 311-313 * Alpha/Numeric 314-318 Property Zip Code Box 13e Zip Alpha/Numeric 314-318 319-324 Due Date of First Payment Box 14 Due Date 1st Pmt. 319-324 Date format YYMMDD 325-330 Oldest Unpaid Box 15 Date Oldest Unpd 325-330 Installment Installment Date YYMMDD 331-331 Status of Mortgage Box 16a Mort. Status 331-331 Alpha/Numeric 332-337 Status Date Box 16b Mort. Status Date 332-337 Date format YYMMDD __________________________________________________________________________ _____________________________________________________________________ U.S. Department of Housing and Urban Development KEYPUNCH/VERIFY INSTRUCTIONS Page 4 of 4 __________________________________________________________________________ F42 Consolidated Single Family Statistical System __________________________________________________________________________ Single Family Default Monitoring System __________________________________________________________________________ Source Document(s): form HUD-92068-A (6/93) __________________________________________________________________________ Instructions: (Refer to Page 1) __________________________________________________________________________ Punch Data Fields Key Points Verify (Cols.) (Cols.) __________________________________________________________________________ 338-338 Occupancy Status Box 17 Occup. Status 338-338 Alpha/Numeric Codes 1, 2, 3, 4, or 5 339-339 Case in Bankruptcy Box 18a Bkrptcy Status 339-339 Numeric Codes 1, 2, 3, or 4 Leave blank if not filled 340-345 Bankruptcy Date Box 18b Bankruptcy Date 340-345 Date format YYMMDD Leave blank if not filled 346-351 Unpaid Balance Box 19 Unpaid Balance 346-351 Numeric only/Dollars only 352-354 Reason for Default Box 20 Cause of Default 352-354 Alpha/Numeric 355-356 Leave Blank 355-356 * Correct State code must be used. See attached list. ** If blank, do not key record. *** If blank, do not key record. __________________________________________________________________________