Change in EPIC Reporting Frequency

In order to provide PHAs with some administrative relief, starting October 1, 2013, PHAs will only be required to report on planned/completed Energy Efficiency Measures (EEMS) in the Energy and Performance Information Center (EPIC) system ANNUALLY. Under the revised system, PHAs would report at the end of their fiscal year rather than each quarter, as follows:

Calendar Year Quarter	Federal Fiscal Year	PHAS Required to Report	Reporting Period
1	2	Fiscal year ending March 31	April 1 - May 15th
2	3	Fiscal year ending June 30	July 1 - August 15
3	4	Fiscal year ending September 30	October 1 - October 31
4	1	Fiscal year ending December 31	January 1 - February 7

**From January 1 – February 7, PHA’s whose Fiscal Year ends December 31 are required to report on EEMs in EPIC**

*Reminder: EPIC reports are cumulative. For example, if a PHA installs 10 Energy Star refrigerators in the first quarter in which it is reporting on a grant, it would report that in the Q1 report – if it then installs 5 more Energy Star refrigerators in the next quarter, it is to report 15 in the next quarter’s report, not 5.

What is EPIC?

The Energy and Performance Information Center (EPIC) is a program designed to collect summary capital fund grant activity and energy efficiency measures (EEM) – planned and completed - being implemented with PIH Capital Fund Formula or RHF grants. It is similar in appearance and functionality to the RAMPS program which was used to collect EEM for ARRA grants.

Starting April 2, 2012, PHAs are required to report their activities in EPIC on a quarterly basis after the conclusion of each quarter. PHAs must submit a report for all open Formula and RHF grants.

Reporting in EPIC

The initial reporting period lasted six weeks, and all subsequent reporting periods will last only for four weeks. PHAs will have from April 1, 2012 through May 18, 2012 to complete their initial reports.  Thereafter reporting will occur on a quarterly basis according to the chart below and reports for each quarter must be completed by the last day of the Reporting Period.

Calendar Year Quarter	Federal Fiscal Year	Reporting Period
1	2	April 1 - April 30
2	3	July 1 - July 31
3	4	October 1 - October 31
4	1	January 1 - January 31

IMPORTANT: EPIC is collecting summary capital fund grant activity and EEM activity - planned and completed- after the beginning of Federal Fiscal Year 2012. Therefore, any EEM work completed prior to October 1, 2011 should not be reported on in EPIC.

Accessing EPIC

EPIC can be found at: https://portalapps.hud.gov/app_epic/ Please add this to your Favorites in your web browser for easy future access.

Registration and User ID

As of March 28, 2012, All user information in the RAMPS program was migrated to EPIC. If you had a user ID for RAMPS prior to March 29, 2012, the same user ID will be valid in EPIC. If you were not registered with the RAMPS system, you will need to register as a new user in EPIC.

If you are a new HUD user, you will need to request access HUD’s Secure System (WASS) through HUD’s CHAMPS system. Once your WASS access has been established, please send an email to EPICHelp@hud.gov to request access to EPIC. In your email request, include your H number, your full name, your Field Office ID and your office telephone number.

If you are not a HUD user, you first need to get a Secure Systems log in ID (WASS user ID) and password by going to the Secure Systems user registration page: https://hudapps.hud.gov/public/wass/public/pha/phareg_page.jsp. Once you have a Secure Systems logon ID and password, please send an email to EPICHelp@hud.gov to request access to EPIC. In your email request, include your M number, your PHA code, your full name and your office telephone number.

Help!

If you already have access to Secure System (either a PHA or HUD user with a WASS user ID) and need access to EPIC because you were not a RAMPS user prior to March 28, 2012, please send an email to EPICHelp@hud.gov to request access to EPIC. In your email request, include your M or H number, your full name and your office telephone number. HUD employees should include their Field Office ID, and PHA employees should include their PHA code with their email request.

If you have forgotten your WASS password or if you are locked out and need to have your account unlocked, please contact the HITS National Help Desk at 1-888-297-8689. You may also use the password reset self-service utility at: https://hudapps.hud.gov/reac/wass/resetPwd.html.

Additionally, the EPIC login page provides additional information about what to do and who to contact if you encounter problems logging into the system. To access EPIC, go to: https://portalapps.hud.gov/app_epic. Please add this to your Favorites in your web browser for easy future access.

 

HUDPIH-516391410-198;   Last Updated 4/24/2019