Accessing EPIC

EPIC can be found at: https://portalapps.hud.gov/app_epic/ Please add this to your Favorites in your web browser for easy future access.

Registration and User IDs for PHAs

EPIC uses HUD’s Secure Systems (WASS) to authenticate users, meaning you will use your WASS ID and password to login to EPIC.  However, WASS users are not automatically granted access to EPIC and must be separately registered.  To be added, please send an email to EPICHelp@hud.gov copying your local HUD Field Office Point of Contact (POC).  Please include your M number, City and State, PHA code, full name, and office telephone number.

If you need a Secure Systems ID (WASS user ID/M Number) go to the Secure Systems user registration page: https://hudapps.hud.gov/public/wass/public/pha/phareg_page.jsp.  

*HUD users must gain access via a DIAMS request*

Capital Fund Program Activity Planning

HUD now requires Capital Fund Program (CFP) 5-Year Action Plans (5YAPs) and Budgets (formerly referred to as Annual Statements) to be submitted in EPIC.  In order to obligate CFP Grants for Fiscal Year 2018 and later, PHAs must submit an Annual Budget in the Activity Planning Module. Please refer to PIH Notice 2016-21 for guidance related to the transition timeline, benefits of automation, submission process and requirements, and oversight and monitoring.

• EPIC Activity Planning Quick Reference Guides:
  • Creating and Submitting a P and E Report
  • Creating and Submitting a Budget from Scratch
  • Linking a Previously Submitted Budget to a Grant
  • Revising a Budget when Revisions to the 5YAP are NOT Needed
  • Revising a Budget when Revisions ARE Needed to the 5YAP
  • Creating a 5YAP by Using the Copy Forward Feature in EPIC
  • Creating a 5YAP from Scratch
• EPIC User Manual for the Activity Planning Module (2017)

Core Activity Reporting

The Energy and Performance Information Center (EPIC) was originally designed to collect quarterly summary capital fund grant activity and energy efficiency measures (EEM) – planned and completed. In order to provide PHAs with some administrative relief, starting October 1, 2013, PHAs are only required to report on planned/completed Energy Efficiency Measures (EEMS) in the Energy and Performance Information Center (EPIC) system ANNUALLY. Under the revised system, PHAs would report at the end of their fiscal year rather than each quarter, as follows:

*Reminder: EPIC reports are cumulative. For example, if a PHA installs 10 Energy Star refrigerators in the first quarter in which it is reporting on a grant, it would report that in the Q1 report – if it then installs 5 more Energy Star refrigerators in the next quarter, it is to report 15 in the next quarter’s report, not 5.

HUDPIH-516391410-198;   Last Updated 5/12/2020