Five year Plan
All PHAs that do not meet the definition of a "qualified" agency must submit a five year plan every fifth year. The Five Year Plan comprises mission, goals and objectives including Violence Against Women provisions. The Five Year Plan is based on fiscal year beginning dates. For example, a five year plan submitted for fiscal year beginning 10/1/2010 will cover the PHAs fiscal years beginning in 2010-2014. The next five year plan would be due for FYB 10/1/2015.
Non-qualified PHAs are required to submit an annual plan each year, 75 days before the beginning of the PHA fiscal year. The annual plan covers:
- Statement of housing needs
- Deconcentration Policy, waiting list, and other policies that govern eligibility, selection, and admissions.
- Financial resources
- Rent determination policies
- Operation and management
- Grievance Procedure
- Capital Improvements
- Demolition and Disposition
- Designation of housing for elderly and disabled
- Conversion of public housing both mandatory and voluntary
- Homeownership programs
- Community service and self-sufficiency
- Safety and crime prevention measures
- Pet Ownership in public housing
- Civil Rights Certification
- Annual audit results
- Asset Management
- Violence Against Women Act requirements
- Other information
- Progress in meeting the mission and goals of the 5-Year plan.
- Definition of significant amendment and substantial deviation
- Any other information requested by HUD
PHAs are required to electronically upload its plan to the PHA Plan website using form HUD-50075. Because many of the plan components are incorporated by reference, it is essential that PHAs maintain at its office full documentation of each item noted above along with supporting documentation.
Resident Advisory Board
Each non-qualified PHA must establish one or more Resident Advisory Boards whose membership consists of individuals that reflect and represent the residents assisted by the PHA. Specific guidance on how to establish a Resident Advisory Board is located in 24 CFR 903.13. The purpose of the Resident Advisory Board(s) is to assist and make recommendation regarding the development of the PHA Plan as well as any significant amendment or modification to the PHA Plan. PHAs must allocate reasonable resources to assure the effective functioning of Resident Advisory Boards. Resident Advisory Boards must become informed on programs covered by the PHA Plan, and to communicate and hold meetings with assisted families as well as access information regarding covered programs on the internet.
Non-qualified PHAs must conduct an annual public hearing on the PHA Plan. No later than 45 days before the date of the public hearing, the PHA shall :
- Make the proposed PHA Plan and all information relevant to the hearing and proposed plan available for inspection by the public at the principal office of the PHA during normal business hours; and
- Publish a notice informing the public that
- The information is available for public review; and
- A public hearing will be conducted including time, date, and location.
Public Display Requirements
At a minimum, the PHA Plans, including any attachments, and supporting documents must be available for inspection by the public at the principal office of the PHA during normal business hours, both during the public review period prior to the board hearing and submission to HUD and after HUD approval of the PHA Plan. HUD strongly encourages PHA to make the PHA Plans, attachments, and supporting documentation available on the agency website for easy access by the public.
Consistency with the Consolidated Plan
The State or local certification of consistency must be made by the appropriate state or local officials that the PHA Plan is consistent with the Consolidated Plan(s). If the PHA is located in more than one jurisdiction, it must include a certification from each appropriate official. PHAs must use form HUD-50077SL for this statement.