Preliminary Privacy Impact Assessment

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TITLE: Single Family Premium Collection Subsystem-Periodic (A80B)

September, 2003

UPI # 025-00-01-01-01-1070-00-206-085

PCAS # 00251210

Is this a new or substantially revised electronic information system? If revised, describe revisions.

Yes, this system replaces the A31 and risk based premium collections system to capture case level premium payment detail and create monthly billings at the case level.

If any question does not apply, state not applicable (N/A) for each question and explain why.

I. Describe the information to be collected (e.g., nature and source). Be sure to include any information in an identifiable form, e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc).

The system captures the FHA assigned case number and the amount of the payment identified by the lending institution submitting payments via the Treasury assigned collection agent for HUD premium collections, Mellon Bank.

II. Why is the information being collected (e.g., to determine eligibility)?

HUD requires that the mortgage lending industry who close FHA loans pay monthly mortgage insurance premiums.

III. How will the information be used (e.g., to verify existing data)?

The information will liquidate established receivables created by the billing process for active FHA cases that are subject to monthly premium payments.

IV. Will you share the information with others (e.g., another agency for a programmatic purpose)? If yes, list the entities.

No, the collection information is not shared with other federal agencies. However, the information is shared with the mortgage lenders via HUD's Internet site, FHA Connection. The FHA Connection allows HUD's business partners to review case data. In addition, there are various other HUD systems that interact with SFPCS-P.

V. Describe what opportunities individuals have been given to decline to provide information or to consent to particular use of the information (e.g., whether individual may withhold permission for a particular use).

N/A. All required information is needed according to HUD's regulations to get the established case level billing receivable liquidated.

VI. How will the information be secured (e.g., administrative and technological controls)?

The Office of the Chief Information Officer (OCIO) actually owns, operates, and maintains all of HUD's IT systems. There is one consolidated IT program under the OCIO. The Office of Information Technology (OIT) operates all aspects of the infrastructure, including the network and mainframe hosts where systems operate. The OCIO manages and oversees the computers security program.

VII. How will the data be retrieved (e.g., will it be retrieved by a personal identifier such as name, social security number, address, telephone number or some other identifier that is unique to an individual)?

All systems access require password and user IDs.