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Preliminary Privacy Impact Assessment

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TITLE: Information Technology Investment Management (ITIM)

September, 2003

UPI # 025-00-03-00-01-1010-00-304-102

PCAS # 309390

Is this a new or substantially revised electronic information system? If revised, describe revisions.

No.

If any question does not apply, state not applicable (N/A) for each question and explain why.

I. Describe the information to be collected (e.g., nature and source). Be sure to include any information in an identifiable form, e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc).

The I-TIPS system is a repository that contains project status information and budget projections.

II. Why is the information being collected (e.g., to determine eligibility)?

The information is collected to conduct investment analysis for HUD's IT portfolio.

III. How will the information be used (e.g., to verify existing data)?

The information will be used to make management decisions on funding IT projects.

IV. Will you share the information with others (e.g., another agency for a programmatic purpose)? If yes, list the entities.

This information is not shared with other agencies. Reports are sent to OMB on a quarterly and annually basis.

V. Describe what opportunities individuals have been given to decline to provide information or to consent to particular use of the information (e.g., whether individual may withhold permission for a particular use).

Thus far, no one has declined from putting information into the I-TIPS system.

VI. How will the information be secured (e.g., administrative and technological controls)?

The information is secured by system permissions and controls. Information cannot be accessed unless permission has been granted. Contractors must fill out a non-disclosure form for access through their I-TIPS program administrator.

VII. How will the data be retrieved (e.g., will it be retrieved by a personal identifier such as name, social security number, address, telephone number or some other identifier that is unique to an individual)?

The information in I-TIPS is retrieved by the project cost accounting system (PCAS) number.