Preliminary Privacy Impact Assessment

The Office of Management and Budget mandates that we publish our lists of Privacy Impact Assessments (PIA's) on our web site. Learn more about PIA's.

TITLE: HUD Travel Management System (HTMS)

September, 2003

UPI # 025-00-01-01-01-1040-00-401-122

PCAS # 00307660

Is this a new or substantially revised electronic information system? If revised, describe revisions.


If any question does not apply, state not applicable (N/A) for each question and explain why.

I. Describe the information to be collected (e.g., nature and source). Be sure to include any information in an identifiable form, e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc).

The current system contains the Name, social security number, address, e-mail address of each traveler.

II. Why is the information being collected (e.g., to determine eligibility)?

The information is necessary to identify the traveler in the accounting system to which it is interfaced.

III. How will the information be used (e.g., to verify existing data)?

See II above.

IV. Will you share the information with others (e.g., another agency for a programmatic purpose)? If yes, list the entities.

No information is shared. Name and social security information is used to match against the accounting system.

V. Describe what opportunities individuals have been given to decline to provide information or to consent to particular use of the information (e.g., whether individual may withhold permission for a particular use).

Individuals cannot decline. Without this information they cannot travel.

VI. How will the information be secured (e.g., administrative and technological controls)?

Only the system Administrator has access to this information.

VII. How will the data be retrieved (e.g., will it be retrieved by a personal identifier such as name, social security number, address, telephone number or some other identifier that is unique to an individual)?

The information is not accessible, nor is it retrieved. It is just electronically matched