System of Records Notices by HUD Program Office

The Office of Privacy has designated Privacy Liaison Officers (PLOs) who work closely with system owners to carry out Departmental system of records requirements. System owners are principally responsible for ensuring that their system of records notices are accurate, timely, and complete, and comply with the provisions of the Privacy Act.

System owners and PLOs are encouraged to train program area personnel on the handling of such records and should disseminate their system of records notices so that personnel assigned responsibility for handling such records understand their responsibilities.

Annually, PLOs are required to work with system owners to review their system of records notices and provide any required changes to the Privacy Office.

 

Select the Title to view the System of Records Notice.

Identifier System Code
Date Published
Title
 
 Government National Mortgage Association
HUD/GNMA-01 P244
7/29/2010
Unclaimed Funds System
HUD/GNMA-02 N/A 7/29/2010 Ginnie Mae Master Subservicer System
GINNE MAE/TN.01 P270 12/05/2012 Enterprise Wide Operational Data Store (EWODS)
 
Office of Administration
HUD/ADM-09 P228
10/1/2007
Correspondence Tracking System
 
Office of the Chief Financial Officer
HUD/CFO-03 A67
5/18/2007
Line of Credit Control System (LOCCS)
HUD/CFO/01 A75
6/27/2006
HUDCAPS
CFO/FY.04 A75R
3/26/2014
Financial Data Mart (FDM)
 
Office of the Chief Information Officer
OCIO/QN.01 P281
9/29/2014
Digital Identity and Access Management System (DIAMS)
HUD/OCIO-001 P302
9/12/2019
X01 Windows Azure Public Cloud Enterprise Data Management (EDM)
 
Office of the Chief Procurement Officer
HUD/CPO/01 P273
10/28/2011
HUD Integrated Acquisition Management System
 
Office of Community Planning and Development
HUD/H-8 C04
4/11/2011
Integrated Disbursement Information System (IDIS)
N/A C04H
10/30/2020
HUD Environmental Review Online System
 
Office of Departmental Equal Employment Opportunity
HUD/ODEEO/01 D55
6/24/1999
Equal Employment Opportunity Management Information System
 
Departmental Enforcement Center/Fair Housing and Equal Opportunity
FHEO/EGID.01 V05 10/20/2014 HUD Enforcement Management System (HEMS)
 
Office of General Counsel
OGC.CAGC.01 V04
2/11/2013
E-Discovery Management System (EDMS)
 
Office of Housing
HSNG.SF/HWAFS.01 A43
8/29/2016
Single Family Insurance System (SFIS)
HSNG.SF/FB.01 A80D
4/15/2016
Distributive Shares and Refund Subsystem (DSRS)
HUD/HS-59 A80H
6/18/2010
Single-Family Mortgage Asset Recovery Technology System (SMART)
HUD/HS-57 A80N
1/16/2008
Single Family Mortgage Notes System (SFMNS)
HSNG.SF/HWAA.01 A80S
6/20/2006
Single Family Acquired Asset Management System
HSNG.SF/HUP.01 D64A
3/9/2015
Single Family Housing Enterprise Data Warehouse (SFHEDW)
HSNG.SF/HUP.02 F17
10/20/2014
Computerized Homes Underwriting Management
HSNG.MF/HTS.01 F24
8/22/2016
Integrated Real Estate Management System (iREMS)
HUD/MFH-08 F24A
8/1/2007
Developmental Application Process (DAP)
HSNG.MFH/HTG.01 F24P
7/29/2016
Active Partners Performance System (APPS)
HUD/SFH-01 F42D
11/20/2007
Single Family Default Monitoring Subsystem (SFDMS)
HUD/HS-55 F71
12/10/2007
Debt Collection and Asset Management System (DCAMS)
HUD/HS-54 F72
6/26/2006
Title I Insurance and Claims System
HUD/H-11 F87
8/22/2016
Tenant Rental Assistance Certification System (General TRACS)
HSNG/MF.HTS.02 F87
8/22/2016
TRACS IMAX
HSNG.MF.HTS.02 F87
8/22/2016
TRACS Voucher
N/A N/A
4/10/2019
Validation and Disposition Services (VDS- Best EX)
HUD/DEPT-01 P085
2/20/2018
Comprehensive Servicing and Monitoring System (CSMS)
HSNG.SF/FRN.07 P260
8/19/2019
Asset Disposition and Management System (ADAMS)
HSNG.SF/HWAT.01 P271
10/10/2012
Home Equity Reverse Mortgage Information Technology (HERMIT)
HSNG.SF/HWAT.01 P271
5/27/2016
Home Equity Reverse Mortgage Information Technology (HERMIT)
HSNG.SF/HUL.01 P278
4/24/2014
Lender Electronic Assessment Portal (LEAP)
HSNG.SF/HUP.02 P292
10/18/2016
Loan Application Management System
HUD.HSNG/SF.001 P303
6/8/2017
Loan Review System (LRS)
 
Office of the Inspector General
HUD/OIG-1 N/A
12/29/2010
Hotline Line Tracking System
 
Office of Lead Hazard Control and Healthy Homes
   
 
 
 
Office of Policy Development and Research
PDR/RRE.01 2528-N/A
1/11/2013
Pre-Purchase Homeowenership Counseling
PD&R/RRE.02 2528-001
6/12/2013
Family Self Sufficiency Program Demonstration Data
PD&R/RRE.03 2528-0259
2/26/2014
Homeless Families Impact Study Data Files
HUD/PDR-10 2528-XXXX
9/23/2008
Housing Counseling Research Data Files
N/A N/A
12/18/2017
Section 811
 
Office of Public and Indian Housing/Real Estate Assessment Center
HUD/ADM-08 P017
8/2/2007
Grants Interface Management System
HUD/PIH-5 P181
9/1/2009
Enterprise Income Verification
PIH-FRN P113
3/25/2019
Inventory Management System/PIH Information Center
HUD/HSNG.02 P304
8/29/2017
Office of Native American Programs Loan Origination System (ONAP-LOS)
N/A P319
7/30/2018
Enterprise Voucher Management System
HUD/PIH-8 N/A
12/29/2010
Efforts to Outcomes (ETO)
HUD/PIH-06 N/A
4/23/2008
Tracking-at-a-Glance (TAAG)
 
Office of the Chief Human Capitol Officer
HUD/OCIO/03 P315
5/11/2018
Personnel Security Integrated System For Tracking (PerSIST)
 
Appendices
Appendix I HUD’s Routine Use Inventory Notice