System of Records Notices by HUD Program Office

The Office of Privacy has designated Privacy Liaison Officers (PLOs) who work closely with system owners to carry out Departmental system of records requirements. System owners are principally responsible for ensuring that their system of records notices are accurate, timely, and complete, and comply with the provisions of the Privacy Act.

System owners and PLOs are encouraged to train program area personnel on the handling of such records and should disseminate their system of records notices so that personnel assigned responsibility for handling such records understand their responsibilities.

Annually, PLOs are required to work with system owners to review their system of records notices and provide any required changes to the Privacy Office.

 

 

Select the Title to view the System of Records Notice.

Identifier System Code
Date Published
Title
 
 Government National Mortgage Association
HUD/GNMA-01 P244
07/29/2010
Unclaimed Funds System
HUD/GNMA-02 N/A 07/29/2010 Ginnie Mae Master Subservicer System
GINNE MAE/TN.01 P270 12/05/2012 Enterprise Wide Operational Data Store (EWODS)
 
Office of Administration
HUD/ADM-09 P228
10/1/2007
Correspondence Tracking System
 
Office of the Chief Financial Officer
HUD/CFO-03 A67
12/08/2021
Line of Credit Control System (LOCCS)
HUD/CFO/01 A75
06/27/2006
HUDCAPS
CFO/FY.04 A75R
03/26/2014
Financial Data Mart (FDM)
N/A P209 11/18/2021 Payroll Data Analytics
 
Office of the Chief Information Officer
OCIO/QN.01 P281
09/29/2014
Digital Identity and Access Management System (DIAMS)
HUD/OCIO-001 P302
09/12/2019
X01 Windows Azure Public Cloud Enterprise Data Management (EDM)
 
Office of the Chief Procurement Officer
HUD/CPO/01 P273
10/28/2011
HUD Integrated Acquisition Management System
 
Office of Community Planning and Development
HUD/H-8 C04
04/11/2011
Integrated Disbursement Information System (IDIS)
N/A C04H
10/30/2020
HUD Environmental Review Online System
 
Office of Departmental Equal Employment Opportunity
HUD/ODEEO/01 D55
06/24/1999
Equal Employment Opportunity Management Information System
 
Departmental Enforcement Center/Fair Housing and Equal Opportunity
FHEO/EGID.01 V05 10/20/2014 HUD Enforcement Management System (HEMS)
N/A D77F 09/28/2016 Affirmatively Furthering Fair Housing Data and Mapping Tool
 
Office of General Counsel
OGC.CAGC.01 V04
02/11/2013
E-Discovery Management System (EDMS)
 
Office of Housing
HSNG.SF/HWAFS.01 A43
08/29/2016
Single Family Insurance System (SFIS)
HSNG.SF/FB.01 A80D
04/15/2016
Distributive Shares and Refund Subsystem (DSRS)
HUD/SFH-02 A43C 11/20/2007 Single Family Insurance System (CLAIMS Subsystem)
N/A A80B 04/15/2016 SF Premiums Collection Subsystem
HUD/HS-59 A80H
06/18/2010
Single-Family Mortgage Asset Recovery Technology System (SMART)
HUD/HS-57 A80N
01/16/2008
Single Family Mortgage Notes System (SFMNS)
N/A A80R 04/15/2016 SF Premiums Collection Subsystem-Upfront
HSNG.SF/HWAA.01 A80S
06/20/2006
Single Family Acquired Asset Management System
HSNG.SF/HUP.01 D64A
03/09/2015
Single Family Housing Enterprise Data Warehouse (SFHEDW)
HUD/HS–50 F12 07/23/1999 Home Equity Conversion Mortgage System
HSNG.SF/HUP.02 F17
10/20/2014
Computerized Homes Underwriting Management
HSNG.MF/HTS.01 F24
08/22/2016
Integrated Real Estate Management System (iREMS)
HUD/MFH-08 F24A
08/01/2007
Developmental Application Process (DAP)
HSNG.MFH/HTG.01 F24P
07/29/2016
Active Partners Performance System (APPS)
HUD/SFH-01 F42D
11/20/2007
Single Family Default Monitoring Subsystem (SFDMS)
HUD/HS/60 F51 08/25/2009 Institution Master File (IMF)
HUD/HS-55 F71
12/10/2007
Debt Collection and Asset Management System (DCAMS)
HUD/HS-54 F72
06/26/2006
Title I Insurance and Claims System
HUD/H-11 F87
08/22/2016
Tenant Rental Assistance Certification System (General TRACS)
HSNG/MF.HTS.02 F87
08/22/2016
TRACS IMAX
HSNG.MF.HTS.02 F87
08/22/2016
TRACS Voucher
N/A N/A
04/10/2019
Validation and Disposition Services (VDS- Best EX)
HUD/DEPT-01 P085
02/20/2018
Comprehensive Servicing and Monitoring System (CSMS)
HSNG.SF/FRN.07 P260
08/19/2019
Asset Disposition and Management System (ADAMS)
HSNG.SF/HWAT.01 P271 11/18/2021 Home Equity Reverse Mortgage Information Technology (HERMIT)
HSNG.SF/HUL.01 P278
04/24/2014
Lender Electronic Assessment Portal (LEAP)
HSNG.SF/HUP.02 P292
10/18/2016
Loan Application Management System
HUD.HSNG/SF.001 P303
06/08/2017
Loan Review System (LRS)
 
Office of the Inspector General
HUD/OIG-1 N/A
12/29/2010
Hotline Line Tracking System
 
Office of Policy Development and Research
PDR/RRE.01 2528-N/A
01/11/2013
Pre-Purchase Homeowenership Counseling
PD&R/RRE.02 2528-001
06/12/2013
Family Self Sufficiency Program Demonstration Data
PD&R/RRE.03 2528-0259
02/26/2014
Homeless Families Impact Study Data Files
HUD/PDR-10 2528-XXXX
09/23/2008
Housing Counseling Research Data Files
N/A N/A
12/18/2017
Section 811
PD&R/RRE.01 N/A 01/22/2015 Rental Assistance Demonstration (RAD)
 
Office of Public and Indian Housing/Real Estate Assessment Center
HUD/ADM-08 P017
08/02/2007
Grants Interface Management System
HUD/PIH-5 P181
09/01/2009
Enterprise Income Verification
PIH-FRN P113
03/25/2019
Inventory Management System/PIH Information Center
HUD/HSNG.02 P304
08/29/2017
Office of Native American Programs Loan Origination System (ONAP-LOS)
N/A P319
07/30/2018
Enterprise Voucher Management System
HUD/PIH-8 N/A
12/29/2010
Efforts to Outcomes (ETO)
HUD/PIH-06 N/A
04/23/2008
Tracking-at-a-Glance (TAAG)
HUD/PIH-07 2577-1660 08/18/2009 Disaster Information System (DIS)
 
Office of the Chief Human Capitol Officer
HUD/OCIO/03 P315
05/11/2018
Personnel Security Integrated System For Tracking (PerSIST)
HUD/OCHCO-01 N/A 11/16/2021 HR Case Management
 
Appendices
Appendix I HUD’s Routine Use Inventory Notice