System of Records Notices by HUD Program Office

The Office of Privacy has designated Privacy Liaison Officers (PLOs) who work closely with system owners to carry out Departmental system of records requirements. System owners are principally responsible for ensuring that their system of records notices are accurate, timely, and complete, and comply with the provisions of the Privacy Act.

System owners and PLOs are encouraged to train program area personnel on the handling of such records and should disseminate their system of records notices so that personnel assigned responsibility for handling such records understand their responsibilities.

Annually, PLOs are required to work with system owners to review their system of records notices and provide any required changes to the Privacy Office.

 

 

Select the Title to view the System of Records Notice.

Identifier System Code
Date Published
Title
 
 Government National Mortgage Association
HUD/GNMA-01 P244
07/29/2010
Unclaimed Funds System
HUD/GNMA-02 N/A 07/29/2010 Ginnie Mae Master Subservicer System
GINNE MAE/TN.01 P270 12/05/2012 Enterprise Wide Operational Data Store (EWODS)
 
Office of Administration
HUD/ADM-09 P228
10/01/2007
Correspondence Tracking System
HUD/ADM-10 1312 07/25/2022 Emergency Notification System
 
Office of the Chief Financial Officer
HUD/CFO-05 P362 01/10/2024 HUD Remittance and Debt Collection (HRDC)
HUD/CFO-03 A67
01/30/2024
Line of Credit Control System (LOCCS)
HUD/CFO/01 A75
08/17/2022
HUD Central Accounting and Program System, (HUDCAPS)
CFO/FY.04 A75R
08/17/2022
Financial Data Mart (FDM)
N/A P209 11/18/2021 Payroll Data Analytics
 
Office of the Chief Information Officer
HUD/CIO-03 P209 01/30/2024 Active Directory (AD)
HUD/OCIO/QN.01 P281
03/29/2022
Digital Identity and Access Management System (DIAMS)
HUD/OCIO-001 P302
09/12/2019
X01 Windows Azure Public Cloud Enterprise Data Management (EDM)
 
Office of the Chief Procurement Officer
HUD/CPO/01 P273
02/16/2024
HUD Integrated Acquisition Management System (HIAMS)
 
Office of Community Planning and Development
HUD/H-8 C04
01/08/2024
Integrated Disbursement Information System (IDIS)
N/A C04H
10/30/2020
HUD Environmental Review Online System
 
Office of Departmental Equal Employment Opportunity
HUD/ODEEO/01 D55
06/24/1999
Equal Employment Opportunity Management Information System
 
Fair Housing and Equal Opportunity
FHEO/EGID.01 V05 10/20/2014 HUD Enforcement Management System (HEMS)
 
Office of General Counsel
OGC.CAGC.01 V04
02/11/2013
E-Discovery Management System (EDMS)
 
Office of Housing
HUD/HOU-01             A80S 10/5/2023 Single Family Acquired Asset Management System (SAMS)
HUD/HOU-04 F57 08/08/2023 Credit Alert Verification Reporting System (CAIVRS)
HUD/HOU-04 A43
12/18/2023
Single Family Insurance System (SFIS)
HSNG.SF/HWAA.02   07/22/2022 Claims Subsystem Rescindment 
HUD/HOU-03 A80D
02/16/2024
Distributive Shares and Refund Subsystem (DSRS)
HUD/SFH-02 A43C 11/20/2007 Single Family Insurance System (CLAIMS Subsystem)
HUD/HOU-58 A80H
10/30/2023
Single-Family Mortgage Asset Recovery Technology (SMART)
HUD/HS-57 A80N
01/16/2008
Single Family Mortgage Notes System (SFMNS)
HSNG.SF/HUP.01 D64A
03/09/2015
Single Family Housing Enterprise Data Warehouse (SFHEDW)
HUD/HS–50 F12 07/23/1999 Home Equity Conversion Mortgage System
HSNG.MF/HTS.01 F24
08/22/2016
Integrated Real Estate Management System (iREMS)
HUD/MFH-08 F24A
07/11/2023
Developmental Application Process (DAP)
HSNG.MFH/HTG.01 F24P
07/29/2016
Active Partners Performance System (APPS)
HUD/SFH-01 F42D
01/30/2024
Single Family Default Monitoring Subsystem (SFDMS)
HUD/HS/60 F51 01/30/2024 Institution Master File (IMF)
HUD/HOU-55 F71
02/02/2024
Debt Collection and Asset Management System (DCAMS)
HUD/HOU-11 F87
07/14/2023
Tenant Rental Assistance Certification System (TRACS)
N/A N/A
01/23/2024
Validation and Disposition Services (VDS- Best EX)
HUD/DEPT-03 P085
03/09/2023
Comprehensive Servicing and Monitoring System (CSMS)
HSNG.SF/FRN.07 P260
08/19/2019
Asset Disposition and Management System (ADAMS)
HSNG.SF/HWAT.01 P271 11/18/2021 Home Equity Reverse Mortgage Information Technology (HERMIT)
HSNG.SF/HUL.01 P278
02/16/2024
Lender Electronic Assessment Portal (LEAP)
HSNG.SF/HUP.02 P292
10/18/2016
Loan Application Management System
HUD.HSNG/SF.001 P303
01/08/2024
Loan Review System (LRS)
 
Office of the Inspector General
HUD/OIG-1 N/A
12/29/2010
Hotline Line Tracking System
 
Office of Policy Development and Research
HUD/PD&R-11 P202 01/23/2024 Moving to Work Asset Building Cohort (MTW-ABC) Evaluation Data Files
HUD/PD&R-09 P202 01/23/2024 Community Choice Demonstration Evaluation Data Files (CCD-EDF)
PD&R/RRE-01 2528-N/A
01/11/2013
Pre-Purchase Homeownership Counseling
PD&R/RRE-02 2528-001
06/12/2013
Family Self Sufficiency Program Demonstration Data
PD&R/RRE-04 1113
12/14/2023
Family Options Study (FOS)
HUD/PD&R-10 2528-XXXX
09/23/2008
Housing Counseling Research Data Files
N/A N/A
12/18/2017
Section 811
PD&R/RRE-01 1113 08/19/2022 Rental Assistance Demonstration (RAD)
PD&R/RRE-04 1113 09/13/2022 Stepped and Tiered Rent Demonstration
HUD/PD&R-05 1113 06/12/2023 Supportive Services Demonstration Evaluation
 
Office of Public and Indian Housing/Real Estate Assessment Center
HUD/PIH-03 P091A 07/12/2023 One Stop Customer Service (OSCS)
HUD/PIH-02 N/A 01/19/2024 HUD Veterans Affairs Supportive Housing System (VASH)
HUD/PIH-08 P017
01/10/2024
Grants Interface Management System (GIMS)
HUD/PIH-5 P181
08/17/2022
Enterprise Income Verification
HUD/PIH-01 P113
01/04/2024
Inventory Management System/PIH Information Center (IMS/PIC) and Housing Information Portal (HIP)
HUD/HSNG-02 P304
08/29/2017
Office of Native American Programs Loan Origination System (ONAP-LOS)
N/A P319
07/30/2018
Enterprise Voucher Management System
HUD/PIH-8 N/A
01/08/2024
Efforts to Outcomes (ETO)
HUD/PIH-08 N/A
01/08/2024
Tracking-at-a-Glance (TAAG)
HUD/PIH-07 2577-1660 01/10/2024 Disaster Information System (DIS)
HUD/PIH-REAC-03 P109 02/03/2023 Physical Assessment Sub-System (PASS)
 
Office of the Chief Human Capitol Officer
HUD/OCHCO/-03 P315
05/11/2018
Personnel Security Integrated System For Tracking (PerSIST)
HUD/OCHCO-01 N/A 11/16/2021 HR Case Management
HUD/OCHCO-04 P209 03/09/2023 Hardship Reassignment Program
HUD/OCHCO-05 D110 11/07/2023 Performance Review Board Tool (PBRT)
 
Appendices
Appendix I HUD’s Routine Use Inventory Notice