What is ERM? ISO standard 15489: 2001 defines records management as "the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records." Electronic records management are the systems and processes that digitally retain these records for future reference.
What is the records management handbook? The records management handbook covers HUD records management program policies and principles and includes instruction on: creating, maintaining and disposition of records; removing and using records by HUD employees; and all electronic records, as defined in the Federal Records Act, which are created, received, maintained, used, stored and/or destroyed by HUD. The policy does not cover the selection and protection of HUD’s vital records or the operation of off-site facilities designed to store duplicate HUD records or backup electronic files.
What does ERM address relative to policy? ERM addresses the digital storage, creation, maintenance and disposition of agency records which include policy.
What are current systems in place to assist in the storage, creation, maintenance and disposition of agency records? The current systems are HERMS - HUD’s Electronic Record Management System and Sharepoint.
What is the IPPT? The Integrated Project Planning Team (IPPT) meets to discuss various alternatives and methods in the creation, storage, maintenance and disposition of agency records by usage of electronic recordkeeping systems such as HERMS.
What is an RMLO? The Records Management Liaison Officer (RMLO) handles all records management requests, including ERM, for their individual program office - find your RMLO.
What does the managing government records memorandum address? The managing government records memorandum mandates agencies to - work towards two central goals - 1) require electronic recordkeeping to ensure transparency, efficiency and accountability and 2) demonstrate compliance with federal records management statutes and regulations. To obtain a copy of the memorandum, contact your RMLO.