The matrix below depicts the PPM V2.0 artifacts and whether or not each is required, not required, or candidates for tailoring by project type. Artifacts are templates in which to document the work performed by the project team as it proceeds through the PPM Life Cycle and conducts the tasks and activities necessary to deliver an IT system or service.

For your convenience, the artifacts are provided in PDF and either Word, Excel or MS Project formats depending on the artifact.

In the Artifact column, hover over each title for a brief description of the artifact. To learn more about the submission process, use the PPM V2.0 Governance link under Related Information.

The IT PM's main responsibility is to ensure that all artifacts bear the minimum requested Approver signatures prescribed in the Artifact Signature Matrix. For greater security, the signature page should be signed electronically using the Approver's PIV credential. A User Guide covering the preparation and the signing process and a Quick Reference sheet are included below:

PPM V2.0 A​rtifact Endorsement Form

PPM V2.0 User Guide to Preparing and Signing the HUD Signature Form

PPM V2.0 Quick Reference for Preparing and Signing the HUD Signature Form

Artifact Dispositions by Project Type

• R = Required: Artifact is always used
• NR = Not Required: Artifact not needed
• MBA = May Be Applicable: Need for artifact depends on project type and may be a candidate for tailoring
• * = A Security and Privacy Artifact. These must be accessed through their respective HUD intranet sites.

If you have any suggestions on how we can improve any of these artifacts, please send an email to PPM@hud.gov.