The matrix below depicts the Agile artifacts and provides a description of each artifact. Please note that projects that are a part of the Agile Project Type have different phases than the traditional Predictive Focused PPM model. For more information and guidance on Agile, please refer to the Agile Project Type Guide. Artifacts are templates in which to document the work performed by the project team as it proceeds through the Agile PPM Life Cycle and conducts the tasks and activities necessary to deliver an IT system or service.
For your convenience, the artifacts are provided in PDF and either Word, Excel or MS Project formats depending on the artifact.
Should you require additional guidance completing the artifacts or if you have any suggestions on how we can improve any of the artifacts, kindly email your inquiry or feedback to PPM@hud.gov.
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Artifact Template
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Template Location
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Program Validation Phase
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| Project Initiation Form (PIF) | DOC | PDF |
| Project Tailoring Agreement (PTA) (tailored for Agile) | Agile Process Tailoring Agreement v1.0 |
| Security/Privacy Initial Assessment (PPM V2.0) | IT Security Policy Initial Privacy Assessment is designed to assess whether a Privacy Impact Assessment (PIA) or System of Records Notice (SORN) is required. |
| Service Layered Architecture Profile (SLAP) | The Project Service Layered Architecture Profile (SLAP) is developed by the EA Team and documents specific design constraints and design recommendations for each project. The SLAP is intended to be included in the acquisition package (if applicable). |
| Program /Project Oversight Plan (POP) | Project Oversight Plan v1.0 |
| PVR Briefing Deck | PVR Briefing Deck Template v1.0 |
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Release Planning Phase
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| Capabilities and Constraints | Capabilities and Constraints v1.0 |
| Team Process Agreement | Team Process Agreement Template v1.0 |
| Risk Log | XLSX |
| Critical Task Schedule | Guidance for the Critical Task Schedule v1.0 |
| Product / Release Backlog | Use Backlog tool JIRA |
| Security / Privacy Artifacts | IT Security Policy IPA, PIA, SORN if applicable |
| Test and Evaluation Master Plan | Test and Evaluation Master Plan v1.0 |
| Release Planning Review Deck | RPR Briefing Deck Template |
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Release Readiness Phase
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| Architecture and System Design Document | Architecture and System Design Document v1.0 |
| Training Plan | DOC | PDF |
| O&M Manual | DOC | PDF |
| Data Conversion Plan | DOC | PDF |
| User Manual | DOC | PDF |
| Security / Privacy Artifacts | IT Security Policy IPA, PIA, SORN if applicable |
| Deployment Package | DOC | PDF |
| Test Execution & Results | DOC | PDF |
| Release Plan | DOC | PDF |
| Release Addendum (to POP) | DOC | PDF |
| Release Retrospective | DOC | PDF |
| Release Readiness Review Briefing Deck | |