Occupancy Requirements of Subsidized Multifamily Housing Programs (4350.3)
Handbook 4350.3 Complete Version
Cover
Transmittal - Change 4, (Revised) 11/13
Transmittal - Change 4, 8/13
Transmittal - Change 3, 6/09
Transmittal - Change 2, 6/07
Paperwork Reduction Act Certification
TABLE OF CONTENTS
Chapter 1: INTRODUCTION
Chapter 2: CIVIL RIGHTS AND NONDISCRIMINATION REQUIREMENTS
Chapter 3: ELIGIBILITY FOR ASSISTANCE AND OCCUPANCY
Chapter 4: WAITING LIST AND TENANT SELECTION
Chapter 5: DETERMINING INCOME AND CALCULATING RENT
Chapter 6: LEASE REQUIREMENTS AND LEASING ACTIVITIES
Chapter 7: RECERTIFICATION, UNIT TRANSFERS, AND GROSS RENT CHANGES
Chapter 8: TERMINATION
Chapter 9: ENTERPRISE INCOME VERIFICATION (EIV)
Glossary
Exhibit Table of Contents
Exhibit 2-1: Distribution of Accessible Units
Exhibit 2-2: Examples of Requests for Auxiliary Aids and Reasonable Accommodations by Persons with Disabilities
Exhibit 2-3: Sample Notification of Nondiscrimination on the Basis of Disability Status
Exhibit 2-4: Suggested Checklist to Determine Whether a Communication System is an Equally Effective Alternative to the TTY
Exhibit 2-5: Examples of Fundamental Alterations
Exhibit 2-6: Examples of Undue Financial and Administrative Burden
Exhibit 3-1: Form HUD-90104 - Sample Request for Exception to Limitations on Admission of Families with Incomes Above 50% of the Area Median Income
Exhibit 3-2: 12/18/98 Federal Register Notice: Fair Housing Enforcement Occupancy Standards Notice of Statement of Policy
Exhibit 3-3: **Sample** Owners Notice No. 1
Exhibit 3-4: **Sample** Family Summary Sheet
Exhibit 3-5: **Sample** Citizenship Declaration **
Exhibit 3-6: **Sample** Verification Consent Form
Exhibit 3-7: **Sample** Owner's Summary of Family
Exhibit 3-8: **Sample** Owner's Notice No. 2 for a Tenant Family
Exhibit 3-9: **Sample** Owner's Notice No. 2 for an Applicant Family
Exhibit 3-10: **Sample** Owner's Notice No. 3 for a Tenant Family Final Decision On Immigration Status
Exhibit 3-11: **Sample** Owner's Notice No. 3 for an Applicant Family Final Decision on Immigration Status
Exhibit 3-12: Section 8, RAP, and Rent Supplement Programs - Special Instructions for Determining Prorated Assistance Payment and Prorated Total Tenant Payment/Tenant Rent for Families Subject to Proration Procedures Regarding the Restriction on Assistance to Noncitizens
Exhibit 3-13: Section 236 Without Additional Assistance - Special Instructions for Determining Prorated Assistance Payment and Prorated Total Tenant Payment/Tenant Rent for Families Subject to Proration Procedures Regarding the Restriction on Assistance to Noncitizens
Exhibit 3-14: Section 236 With Benefit of Additional Assistance - Special Instructions for Determining Prorated Assistance Payment and Prorated Total Tenant Payment/Tenant Rent for Families Subject to Proration Procedures Regarding the Restriction on Assistance to Noncitizens
Exhibit 4-1: Sample List of Records and Documents That Owners May Ask Applicants to Bring to the Certification or Recertification Interview
Exhibit 4-2: Document Verification Request Form G-845S
Exhibit 4-3: Form HUD-27061-H - Race and Ethnic Data Reporting Form
Exhibit 5-1: Income Inclusions and Exclusions
Exhibit 5-2: Assets
Exhibit 5-3: **Examples of** Medical Expenses That Are Deductible and Nondeductible
Exhibit 5-4: Form HUD-90101 **Sample** Certification for Qualified Long-Term Care Insurance Expenses
Exhibit 5-5, 5-6 and 5-7: Document Package for Applicant's/Tenant's Consent to the Release of Information
      9887 etc - Other Languages
Exhibit 5-8: Tenant Rent Formulas
Exhibit 6-1: Required State Agency Lease Provisions
Exhibit 6-2: Required RHS 515 Lease Provisions
Exhibit 6-3: Disclosure Form for Target Housing Rentals and Leases
Exhibit 6-4: Mandatory and Discretionary Pet Rules
Exhibit 6-5: How to Develop Pet Rules [24 CFR 5.353]
Exhibit 6-6: **Examples of** Tenant Briefing Topics
Exhibit 7-1: Form HUD- 90100 Sample Annual Recertification Initial Notice
Exhibit 7-2: **Sample** Annual Recertification First Reminder Notice
Exhibit 7-3: **Sample** Annual Recertification Second Reminder Notice
Exhibit 7-4: **Sample** Annual Recertification Third Reminder Notice/Notice of Termination
Exhibit 7-5: **Sample** Recertification Interview and Verification Record
Exhibit 7-6: **Sample** Model Form of Notification of Rent Increase Resulting from Recertification Processing
Exhibit 7-7: ** Sample** Interim Adjustment Initial Notice
Exhibit 7-8: **Sample** Interim Adjustment Termination of Assistance
Exhibit 9-1: Failed EIV Pre-screening Report Error Messages
Exhibit 9-2: Failed Verification Report (Failed the SSA Identity Test) Error Messages
Exhibit 9-3: EIV Income Report Information
Exhibit 9-4: Sample Tenant Consent to Disclose EIV Income Information
Exhibit 9-5: Use of EIV Reports
Exhibit 9-6: National Directory of New Hires (NDNH) Data Elements
Exhibit 9-7: How EIV Calculates EIV Income Discrepancies
Appendices Table of Contents
Appendix 1: Form HUD-935.2 has been replaced by HUD-935.2A & HUD-935.2B
Appendix 2-A: Systematic Alien Verification for Entitlements (SAVE) -- Reserved for Updated SAVE Program Instructions Manual for the Department of Housing and Urban Development
Appendix 2-B: Instructions and Mailing Addresses for DHS Form G 845S from the DHS
Appendix 3: Acceptable Forms of Verification
Appendix 4-A: Model Lease for Subsidized Programs (Family Model Lease) (Form HUD-90105-A)
Appendix 4-B: Model Lease for Section 202/8 or Section 202 PACs (Form HUD-90105-B)
Appendix 4-C: Model Lease for Section 202 PRACs (Form HUD-90105-C)
Appendix 4-D: Model Lease for Section 811 PRACs (Form HUD-90105-D)
Appendix 4-E: Applying the Model Lease for Subsidized Programs to Individual Tenants
Appendix 4-F: Applying the Lease for Section 202/8 or Section 202 PAC to Individual Tenants
Appendix 4-G: Applying the Lease for Section 202 PRAC and Section 811 PRAC to Individual Tenants
Appendix 5: Sample Move-In/Move-Out Inspection Form
Appendix 6: Verification and Consent-Guidance and Sample Formats
Appendix 6-A: Guidance for Development of Individual Consent Forms
Appendix 6-B: Verification of Disability - Instructions to Owners and Sample Formats
Appendix 6-C: Guidance About Types of Information to Request When Verifying Eligibility and Income
Appendix 7: Fact Sheets - How Rent is Determined
Appendix 7A: Fact Sheet for Below Market Interest Rate
Appendix 7B: Fact Sheet for Project-Based Section 8
Appendix 7C: Fact Sheet for Rental Assistance Payments (RAP)
Appendix 7D: Fact Sheet for Rent Supplement
Appendix 7E: Fact Sheet for Section 202/162 and Section 202/811 Project Rental Assistance Contract
Appendix 7F: Fact Sheet for Section 236