New
format for Form-50058
Dec
19, 2006 - Following the release of PIC/IMS 5.9, all form 50058
transmissions must be in the new 50058 format. The asset field has
been expanded by one character, which has forced all subsequent
fields over one character. Failure to patch your software to the
current version may result in data corruption or the complete rejection
of submissions.
A
patch for the FRS software has been placed on the FRS
internet page. Housing Agencies that use third party (vendor)
software are advised to contact their vendor to ensure their software
is patched to the current version.
Form-50058
Delinquency Report Guide is now available
Oct. 6, 2006 - As was mentioned in Notice
PIH 2006-24, HAs are expected to report their form 50058s at
a 95% rate or face the possibility of sanctions. A section of that
notice mentioned that HUD would be making available a Delinquency
Report Guide online. A permanent link to the guide can be found
on the Form-50058
page.
FYI An enhanced delinquency report for the voucher program
will be introduced with our December PIC release that will show
the numbers used to calculate the 50058s required. The number of
50058s required for voucher funded assistance is derived from the
total units leased as supplied by the HA into the Voucher Management
System (VMS), plus all portability move ins minus all portability
move outs.
Please feel free to contact your local PIC coach or PICHelp if
you have any further questions.
PIC
will be shut down this weekend for Maintenance
Sept.
28, 2006 - PIC will be shut down for system maintenance starting
at 6pm eastern on Friday September 29th and will reopen by 8am on
Monday October 2nd.
In
addition to a few internal modifications, a fix to the tenant ID
management process will be implemented. This fix will run each night
and will set all Tenant ID changes to a status of "Failed" if they
did not process correctly that day. This new process replaces the
biweekly routine that has been running for the last two months.
Users will now be able to fix problems with tenant ID changes
the next day instead of having to wait up to two weeks.
Our
next full PIC release is scheduled for December 15th. More details
on this full release will be made available shortly.
Revised
Form HUD-50058 Sanctions Notice and Assessment Reminder
Sept.
26, 2006
- The Department issued a technical correction on September 21,
2006, to the revised Form HUD-50058 sanctions notice (Notice
PIH 2006-24) issued on June 30, 2006. Under this notice, all
PHAs will be assessed in October 2006, based on their Form HUD-50058
reporting rates in the September 30, 2006 Delinquency Report. Notice
PIH 2006-24 replaces Notice PIH 2005-17 and voids all sanctions
and Corrective Action Plans implemented under the 2005 notice. PHAs
assessed under Notice PIH 2005-17 will be reassessed under Notice
PIH 2006-24. PHAs located in Presidential-declared disaster areas
due to Hurricanes Katrina, Rita and Wilma will be assessed separately
in January 2007, based on the December 31, 2006 Delinquency Report.
PHAs are encouraged to monitor their Form HUD-50058 reporting rates
and submit any missing Form HUD-50058 records to ensure that their
reporting rates are in compliance with the 95 percent reporting
requirement by September 30th. Please note the technical correction
made to section 8 of the notice. PHAs demonstrating compliance under
reason #2 or #3 should not submit Head of Household Social Security
Numbers to the Department.
The
Department will notify PHAs under 95 percent by e-mail. PHAs
should ensure that their e-mail address listed in PIC is current.
PHAs
that need assistance with Form HUD-50058 reporting or updating their
email address in PIC should contact their local PIC Coach.
June
30 FYE SEMAP Reminder
August
11, 2006 - Housing agencies with fiscal year end of June 30th
are reminded that their SEMAP certifications are due 60 days after
the end of their fiscal year - August 29th.
Small
HAs (those with fewer than 250 units) who were designated as SEMAP
Standard or High Performers last year are encouraged to contact
their local HUD office to determine if they are required to submit
certifications for this fiscal year end.
Transition to WASS IDs in effect
July 24, 2006 - The transition from old style PIC IDs to
WASS IDs is back on schedule. All users are asked to start using
their WASS IDs ("M" IDs for HA users and "H" IDs for HUD users)
thru the Secure Systems Logon immediately. The old style PIC IDs
(first initial, middle initial, last name - ex. jxdoe) will be phased
out this fall. We will support both User ID types during the transition
to ensure all users have adequate access to their data. Known issues
with WASS IDs will be corrected following the upcoming fall PIC
release.
Please contact your local field office PIC Coach or PIC Help if
you have access problems.
SEMAP 3/31 FYE Reminder
May 30, 2006 - SEMAP Certifications for housing agencies
with fiscal year ends of March 31st are due today, May 30th,
by close of business.
SEMAP Indicator 11 and the 95% Reporting Rate
May
2, 2006
- There is a problem with the PIC SEMAP module as it relates to
Indicator 11 (Pre-contract HQS inspections). This indicator is being
scored for the first time starting with the December 31, 2005, PHAs.
The indicator is worth 5 points that can be achieved if 98 to 100%
of newly leased units passed inspection before the effective date
of the HAP contract.
On
the MTCS Extract in the PIC SEMAP module, all PIC-related indicators
are being scored based on an 85% reporting rate. In accordance with
Notice
PIH 2005-17, the reporting rate requirement is 95% under SEMAP
starting with the December 31, 2005, PHAs. Therefore, field offices
must adjust all PIC-related indicators to 0 if that rate isn’t met.
However, Indicator 11 cannot be adjusted downward. This glitch
will be fixed with the next PIC release in September 2006.
Consequently,
some PHAs were issued (or will be issued) inflated SEMAP scores
and may have been (or will be) incorrectly designated. This scenario
can apply to PHAs with fiscal year ends of March 31, 2006, and June
30, 2006, as well as December 31, 2005. Field offices will notify
affected PHAs of their actual SEMAP scores and designation once
the glitch in the PIC module is fixed and PIC can reflect the PHA’s
correct score and designation. For each quarter mentioned above,
field offices will be provided with a list of PHAs that may be affected
by a potential change in their SEMAP score for indicator 11.
If
you have any questions, you can email Phyllis_A._Smelkinson@hud.gov
or call her at 202-708-0477, extension 4138.
Release
5.8.1 completed on Sunday
April 10, 2006 - PIC Release 5.8.1, a "patch" release
was successfully installed and tested this past weekend.
The patch release corrected the following PIC issues from the
March 7 release:
- Corrected a problem where, if there was a duplicate SSN situation
and one PHA corrected its SSN to remove the duplicate flag, it
did not remove the flag from the other correct SSN.
- Corrected a heading label in the CapFund B&U Certification
page that said "ACC Units" but now says "Non-ACC Units".
- Corrected the generated unit count per entrance to "1"
for semi-detached and row/townhouses when adding buildings and
units online.
- Corrected two typographical errors in the MTW delimited file
format document which users download in the MTW Data Upload submodule.
- Corrected an error which made a " VOID" in MTW fail
if the preceding action was "New Admission".
In addition, a backlog of "algorithmically incorrect" SSNs has
not been re-tested yet against the Social Security Admin. (SSA)
files. They will all be tested by the end of April and any remaining
"algorithmically incorrect" SSNs will be tested at the SSA monthly
thereafter. ("Algorithmically incorrect" SSNs are ones that were
tested when received against the SSA validity formula and failed.)
The next scheduled PIC release (tentatively labeled "5.9")
is on September 22, 2006.
Summarization will run April 14 as planned
April 10, 2006 - The summarization process for monthly
reports has been delayed one week to April 14 As announced in a
March 29 headline.
There is some confusion, for which we apologize, because
the monthly reports currently say "March 31, 2006" for the
report end date. This is due to a coding error that advances
that date automatically on the first Friday night after the end
of the month, whether or not the report summarization actually ran
that day.
We will correct this in a future release and ask for your patience
and understanding until it is corrected.
PIC Shutdown Friday Evening
April 6, 2006 - PIC will be offline to all users beginning
at 4:00 p.m. Eastern Daylight Time on April 7 for installation and
testing of the patch release and updates to related support systems.
The patch release will address the following PIC issues from the
March 7 release:
- Correct two errors in the MTW delimited file format document
which users download in the MTW Data Upload submodule.
- Correct an error which makes a " VOID" in MTW fail
if the preceding action was " New Admission ".
- Corrects a problem where, if there is a duplicate SSN situation
and one PHA corrected its SSN to remove the duplicate flag, it
did not remove the flag from the other correct SSN.
- Corrects a heading label in the CapFund B&U Certification page
that says "ACC Units" but should say " Non-ACC Units".
- When adding buildings and units online, corrects the generated
unit count per entrance to "1" for semidetached and row/townhouses.
The system will remain offline until the installation and testing
is completed but we expect PIC to be up and available by 6:00 a.m.
Eastern Daylight Time on Monday. Thank you for your patience.
AMP Status Report on PIC Page - Daily AMP Status
Report on PIC Home Page
April 3, 2006 - Asset Management Project ("AMP") numbers
must be entered for all buildings in PIC Development submodule.
The deadline for AMP number data entry is Friday, April 21, 2006.
AMP numbers must be entered for every building, regardless of
status. Even ones that have been removed from inventory need an
AMP number. Guidelines for AMP numbers are contained in PIH Notice
2006-10.
To help PHAs and Field Offices gauge the progress of their efforts,
PIH has begun posting a link to an AMP Number Progress Report
on the PIC Home Page.
This report is updated daily.
Revised - Monthly Reports Delayed
One Week - March 31 monthly reports will be run on April 14
April 3, 2006 - The monthly tenant data report summarization
is normally run on the first Friday evening after the end of the
month. This would be April 7 for the end-of-March reports.
However, PIC will be installing release 5.8.1 on April 7 so the
monthly report summarization has been rescheduled for the evening
of April 14.
This means that the March 31st reports will not be available
until the summarization is completed on April 15.
Because of this delay, all data submitted to PIC by April 14 with
an effective date occurring during the normal report period will
be included in the reports. We apologize for the delay but it is
necessary.
PIC Release 5.8
March 14, 2006 - The PIC Release 5.8 was successfully installed
and tested in PIC production system during the past weekend. A release
summary can be found at
PIC News and Events.
It should be noted there are five outstanding issues from the
release that will be addressed soon in a "patch" release.
They are:
- If there is a duplicate SSNs and one PHA corrects its erroneous
SSN to remove the duplicate flag, it does not remove the duplicate
flag from the other PHA which has the correct SSN.
- The downloadable "csv" MTW template in the PIC-MTW
submodule has an error. PIC coaches have the corrected template.
- The new Building & Unit Certification page has a heading labeled
"ACC Units" instead of "Non-ACC Units".
- An MTW action 15 (void) does not work after MTW action 1 (new
admission).
- When adding buildings and units online, the generated
unit count per entrance is incorrect for Row/Townhouses (Uploads
are not affected).
We will provide details about the patch release when they are
available.
Delinquency Report Data OK Now
Feb. 14, 2006 - VO and MR "50058 Required" values
are now corrected.
The problems reported last week with the "50058 Required" values
for Voucher and Mod Rehab program types in the Delinquency Reports
for January 31, 2006 have been corrected.
The values have been corrected and updated for data input in the
system as of February 3, 2006. Users may again rely on the values
for Vouchers and Mod Rehab in the Delinquency Reports. We apologize
for any inconvenience that occurred.
Delinquency Report errors
Feb. 9, 2006 - Voucher and Mod Rehab "50058 required"
values are not correct
The monthly reports summarization was run the weekend of February
4-5 and during the process, the subroutine that calculates the values
for "50058 Required" for Vouchers and Mod Rehab program types failed.
Technical staff have attempted to rerun the subroutine without
success and are investigating the cause of the problem at this time.
This means that the Delinquency Reports for Vouchers and Mod Rehab
programs are incorrect and should not be used until the problem
has been corrected. We apologize for the inconvenience and hope
to have it corrected soon.
"AMP" Numbers in PIC Development
Jan. 27, 2006 - Asset Management Project ("AMP") numbers
support project-based management
AMP numbers are used for designating a group of various buildings
into a new operating entity called an Asset Management Project.
AMP numbers may be assigned to each building in the PIC Development
submodule by HA users who have the appropriate access role assigned.
Made available in November 2005 PIC release, all HA and HUD Security
Administrators are able to grant AMP Assignment access to HA users
as needed.
The "AMP Assignment" tab appears at the top right hand side of
the Development tabs. A PIC Job Aid for inputting AMP Numbers has
been posted to the PIC Technical Support web page at http://www.hud.gov/offices/pih/systems/pic/ts/.
HUD guidance concerning why and how to organize the AMP numbers
will be published in a PIH Notice shortly. AMP numbers for
2007 must be entered in PIC by April 21, 2006. HUD may assign "default"
AMP numbers to PHAs that do not assign their own by the deadline.
AMP numbers do not replace existing development numbers for purposes
of Form 50058 or the Capital Fund. Questions concerning AMP numbers
may be directed to your local Field Office.
Year
2005 Headlines
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