SEMAP FAQs - IMS/PIC

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When do I need to do my SEMAP certification?

The SEMAP certification must be submitted electronically within the 60 days after your Fiscal Year End (FYE).

Can I submit a paper SEMAP certification?

No. Generally speaking, the certification must be submitted electronically in IMS/PIC. Exceptions must be approved by HUD headquarters in advance and are rarely granted. One exception covers MTW agencies, which must submit a paper certification for their MTW inventory.

What if I try to submit and there is no "Submit" button?

This means that you do not have the proper rights in IMS/PIC to submit the certification; the certification has not been completed; the due date has passed and the certification period has ended; or else it has already been submitted. Contact your agency security coordinator to revise your rights to include submission in SEMAP. Review each indicator and sub-section to ensure that you either made all entries or marked them "Not applicable."

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What if the 60-day due date falls on a Sunday or a holiday?

There are no changes for Sundays and holidays. IMS/PIC is generally operational 7 days per week, 24 hours per day, except when taken down for scheduled or emergency maintenance, which will be announced. In addition, IMS/PIC is designed so it can be accessed from any personal computer with an up-to-date web browser and Internet access from anywhere in the world. The submission need not be done from the PHA office.

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What does it mean when my SEMAP says we are "Troubled"?

It means that your PHA has received an assessment score below 60 percent. SEMAP "Troubled" status carries special action and reporting requirements and may not be removed without a confirmatory review by the field office.The PHA will remain in "Troubled" status until completion of a confirmatory review conducted by the field office even if its score the following year is greater than 60 percent.