SEMAP FAQs - IMS-PIC

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Contents

	When do I need to do my SEMAP certification?
	Can I submit a paper SEMAP certification?
	What if I try to submit and there is no “Submit” button?
	What are the tabs in SEMAP used for?
	What if the 60-day due date falls on a Sunday or a holiday?
	Question 14 doesn’t apply to us; can I skip it?
	What does it mean when my SEMAP says we are “Troubled”?
	What if I miss the 60-day due date because of PC or network problems?

Browse Questions and Answers

When do I need to do my SEMAP certification?

No. Generally speaking, the certification must be submitted electronically in IMS-PIC. Exceptions must be approved by HUD headquarters in advance and are rarely given. One exception is MTW agencies, which must submit a paper certification for their MTW inventory.

What if I try to submit and there is no “Submit” button?

This means that either you do not have the proper rights in IMS-PIC to submit the certification; the certification has not been completed; the due date has passed and the certification period has ended; or else it has already been submitted. Contact your agency security coordinator to revise your rights to include submission in SEMAP. Review each indicator and sub section to ensure that you either made all entries or marked it “Not applicable”. . Ask your PIC Coach for help.

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What are the tabs in SEMAP used for?

The tabs identify the various action steps in the SEMAP business process. The major tabs are Assessment Profile, Reports, Submission, and Approval.

What if the 60-day due date falls on a Sunday or a holiday?

There are no changes for Sundays and holidays. IMS-PIC is generally operational 7 days per week, 24 hours per day, except when taken down for scheduled or emergency maintenance, which will be announced. In addition, IMS-PIC is designed so it can be accessed from any personal computer with an up-to-date web browser and Internet access from anywhere in the world. The submission need not be done from the PHA office.

Question 14 doesn’t apply to us; can I skip it?

If it does not apply, you must mark it “Not applicable” in both sections 14.a. and 14.b.

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What does it mean when my SEMAP says we are “Troubled”?

It means that you have received an assessment score below 60 percent. SEMAP “Troubled” status carries special action and reporting requirements and may not be removed without a confirmatory review by the field office. This means that, even if your score the following year is greater than 60 percent, you will remain in “Troubled” status until you successfully complete a confirmatory review conducted by the field office.

What if I miss the 60-day due date because of PC or network problems?

HUD headquarters will make exceptions where failure to report was beyond the control of the PHA but each decision must be justified on its own merits. Generally speaking, if a PHA waits until the last minute and discovers a problems, HUD will not be sympathetic rather than if there has been a pattern of attempting to submit the certification including calls to the REAC TAC help line before the last day. If HUD SEMAP Office authorizes an exception, IMS-PIC will open the submission window for that PHA for a brief period (2-3 business days).