Form 50058 Reports FAQs - IMS-PIC

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Contents

	Are these reports updated every day?
	Where do I find my reporting rate?
	How is my reporting rate calculated?
	Where do I find my overdue re-exams?
	Where do I find my overdue HQS inspections?
	Where can I find any late pre-contract inspections?
	What is the Privacy Act and how does it apply to me?
	What report can I give to students?
	Why are some records not included in averages?
	What does geo-coding do?
	Why is my FSS Report missing some tenants?
	How do I read the SEMAP Indicators Report?
	Why doesn’t the SEMAP Report show all indicators?

Browse Questions and Answers

Are these reports updated every day?

The Form 50058 Monthly Reports are updated monthly as the name implies.

Where do I find my reporting rate?

Your reporting rate is displayed in the latest Delinquency Report. If it is less than 95%, it is displayed in red.

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How is my reporting rate calculated?

The reporting rate is 50058 Received divided by 50058 Required, expressed as a percentage. The definitions for “50058 Received” and “50058 Required vary by program type:

a. 50058 Received:

1. Public Housing – Forms received successfully whose effective dates fall within the 14-month reporting period with Program (1c)=P and action types are New Admission (2a=1), Annual/Interim Reexamination (2a=2 or 3), Other Change of Unit (2a=7), Flat Rent Annual Update (2a=12), or Historical Adjustment (2a=14).
2. Vouchers – Forms received successfully whose effective dates fall within the 14-month reporting period with Program (1c)=VO or CE and action types are New Admission (2a=1), Annual/Interim Reexamination (2a=2 or 3), Portability Move-In (2a=4), Other Change of Unit (2a=7), or Historical Adjustment (2a=14).
3. Mod Rehab - Forms received successfully whose effective dates fall within the 14-month reporting period with Program (1c)=MR, Mod Rehab SRO Program for Homeless (13b)=n or Mod Rehab SRO unit (not homeless program) (13c)=n with action types of New Admission (2a=1), Annual/Interim Reexamination (2a=2 or 3), Other Change of Unit (2a=7), or Historical Adjustment (2a=14).

b. 50058 Required:

1. Public Housing – The IMS Development sub-module Unit Details Screen total of all units noted as:
   1. ACC=Yes
   2. Unit Submission Status Type = Initial Approval Completed
   3. Unit Status =
      1. “Occupied by Assisted Tenant” or
      2. “Not Reported” or
   4. Unit Submission Status Type =
      1. Demo/Dispo Draft,
      2. Demo/Dispo Proposed or
      3. Demo/Dispo Approved and
      4. Unit Status = “Occupied by Assisted Tenant”.
2. Vouchers – Total leased units from the Voucher Management System minus the number of port-outs (Form HUD-50058 is submitted by the receiving PHA) plus the number of port-ins (not included in VMS data but Form HUD-50058 submitted by selected PHA). This allows adjustments for portability.
3. Mod Rehab – The aggregate of UNIT_MONTHS_LSD divided by 12 from the most recently submitted HUDCAPS Mod Rehab Year-End Settlement Table (PAYH) whose YES_PROCESS_FLAG = 'Y' and the 6th and 7th character of TRANS_NUMBER = 'MR' and XORGANIZATION does not end in 'AD'.

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Where do I find my overdue re-exams?

Your overdue annual reexams are the households listed in the monthly Reexamination Report where the number of months since last reexam (rightmost column) is greater than 13 months.

Where do I find my overdue HQS inspections?

Your overdue HQS inspections are the households listed in the monthly HQS Inspection Report where the number of months since last inspection (rightmost column) is greater than 13 months.

Where can I find any late pre-contract inspections?

The HQS Inspection Report tab has a second subtab in it which was recently renamed HQS Inspection of Newly Leased Units, which lists all new-lease inspections (actions 1, 4, and 7).

What is the Privacy Act and how does it apply to me?

The Privacy Act of 1974 (5 USC 552a applies to all individuals who handle personal information which belongs to another individual. “Personal information” includes “any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, his education, financial transactions, medical history, and criminal or employment history and that contains his name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print or a photograph”. Civil penalties of $5,000 per instance may be levied against an individual by a federal court for unauthorized disclosure of personal information.

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What report can I give to students?

There are two reports that are public and you can direct the students to them:

1. HA Profiles Report
2. Resident Characteristics Report

Why are some records not included in averages?

IMS-PIC attempts to geo-code all addresses throughout the system. However, some addresses (about 7-8 percent) fail geo-coding because of address ambiguities or errors. Geo-coding determines the county code, Congressional district number, the locality code, MSA code, census tract code, block code, and latitude and longitude. These values are used to calculate the averages for MSAs, Congressional districts, Census tracts, etc. in the monthly reports. If the values are missing, the data must be omitted from the averages.

What does geo-coding do?

Geo-coding determines the county code, Congressional district number, the locality code, MSA code, census tract code, block code, and latitude and longitude.

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Why is my FSS Report missing some tenants?

There are two reason why a tenant would be omitted from the FSS Report (one a user error, the other a bug to be fixed in the May 2008 release):

1. If field 2k (FSS Participation now or in the last year) is not set to “Y” in the current record, the tenant will not appear in the FSS Report.
2. If the agency marks 2k = “y” in the latest record but it has not reached its effective date yet and the previous record had 2k = “N”, then the tenant will not appear in the FSS Report (because of the future date; this will be fixed in May 2008).

How do I read the SEMAP Indicators Report?

The SEMAP Indicators Report is the most complex report in the monthly report package. It displays the data used to calculate a score for each indicator, focusing on the indicators that are scored using Form 50058 data. The report has two main tabs:

1. Current SEMAP Indicator Information – Current fiscal year-to-date data for each indicator.
2. Most Recent SEMAP Indicator Information – Last FYE official scoring data for each indicator.

HAs use the Current SEMAP Indicator Information to track their progress during their fiscal year and identify any areas that need improvement or investigation before the fiscal year end, when they are officially scored.

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Why doesn’t the SEMAP Report show all indicators?

The Current SEMAP Indicator Information tab does not include Indicator 1 through 8 because those come from the certification submitted by the HA at the fiscal year end. The Most Recent SEMAP Indicator Information does include all indicators including 1 through 8 because the certification was submitted by the HA at the last fiscal year end.