Post Approval Documentation Requirements

Summary

Upon approval of a CFFP proposal, HUD will issue an approval letter, with an attached estimated debt service schedule which is the last debt service schedule submitted by the PHA prior to approval. Additionally, two CFFP ACC amendments, with original signatures from HUD, will be included for counter execution by the PHA.

As stipulated in the HUD approval letter, all post approval documentation should be submitted within 60 days of the date of the letter. One hardcopy (with original signatures) in three ring binders and two electronic copies on CD of closing binders and other post approval documentation should be sent to HUD and should include the following:

1. Copies of all loan/bond documents executed at closing
2. Certifications from the Authority and its counsel attesting that the changes requested by HUD have been made and that no other substantive changes to the submissions have been made since they were last provided to HUD.
3. Fully executed, dated, original Capital Fund Financing Amendment to the Consolidated Annual Contributions Contract (with original signatures from HUD and the Authority).
4. Cover letter from the Authority transmitting the final debt service schedule and attesting that the payments do not exceed the estimated debt service schedule approved by HUD in any year by more than 10%.
5. Final Debt Service Schedule in HUD format.
6. Complete and fully executed Direct Deposit Sign-Up Form (Standard Form 1199A with original signatures from the Authority and the Lender) (1199 and Tab delimted File Instructions)
   
7. Tab Delimited file in the format required for uploading into LOCCS (see instructions in Item 6)
8. Executed copy (s) of all HUD General Depository Agreement (s) (form HUD-51999 (6/91)) entered into between the Authority and the Depository (including the Lender or other Depository authorized by the Loan/Bond Documents.
   

Ernestine Scriber
U.S. Department of Housing and Urban Development
Office of Capital Improvements
451 7th Street, SW, Room 4130
Washington, DC 20410

If you have any questions regarding CFFP Post Approval Documentation Requirements, please contact Tom Shelton at (202) 402-4799 or by email Thomas.Shelton@hud.gov.