Supplemental Information Regarding Year 3 Stop-Loss Submissions

The following provides instructions to public housing agencies (PHAs) regarding what material, if any, they must submit for Year 3 Stop-Loss applications if they have already submitted an application for Year 1 or Year 2 and they have not been notified of either an approval or denial. The instructions below pertain only to PHAs who applied in Year 1 or 2. PHAs who did not submit an application in Year 1 or 2 should follow the requirements in the Year 3 submission kit.

Please note that the Department plans to notify all Year 1 submissions of their approval/denial by September 30, 2008. All Year 2 submissions will be notified by December 31, 2008.

1. Please follow the instructions below if you are a PHA that applied by the October 15, 2007 submission deadline and you have not received an approval or denial letter.
   • If you submitted an abbreviated Year 2 submission, you do not need to submit an abbreviated Year 3 submission. If your Year 1 application is found not to meet one or more of the criteria for successful conversion to asset management, you will receive an official denial letter and will have 15 days from the date of that letter to submit a Management Response. If that Management Response is denied, you will then have 45 days from the denial of your Management Response to submit documentation for any failed criteria for Year 2. No additional information will be required for criteria found acceptable in the Year 1 application. Subsequently, if your Year 2 application is denied, including any Management Response, you will again have 45 days after such notification from HUD to submit documentation for any failed criteria. No additional information for Year 3 will be required for any criteria found acceptable in the Year 2 application.
   • If you did not submit an abbreviated Year 2 submission, you will need to submit an abbreviated Year 3 submission. If your Year 1 application is found not to meet one or more of the criteria for successful conversion to asset management, you will receive an official denial letter and will have 15 days from the date of that letter to submit a Management Response. If that Management Response is denied, you will then have 45 days from the denial of your Management Response to submit documentation for any failed criteria for Year 3. No additional information for Year 3 will be required for criteria found acceptable in the Year 1 application. For the abbreviated Year 3 submission, please include only the following five items, as described in the Year 3 Submission Kit, dated August 5, 2008: (1) Item 3, Agency-Wide Schedule of Salary and Positions; (2) Item 4, Board Resolution Approving Project and COCC Budgets; (3) Item 5, Operating Budgets; (4) Item 16, Operating Statements; and (5) Item 17, Schedule of Flat Rents, by AMPs.
2. Please follow the instructions below if you applied for stop-loss for the first time under the April 15, 2008 submission deadline, i.e., Year 2.
   • You do not need to submit an abbreviated submission package for Year 3. If your Year 2 application is found not to meet one or more of the criteria for successful conversion to asset management, you will receive an official denial letter and will have 15 days from the date of that letter to submit a Management Response. If that Management Response is denied, you will then have 45 days from the denial of your Management Response to submit documentation for any failed criteria for Year 3. No additional information for Year 3 will be required for criteria found acceptable in the Year 2 application.