Submit Plan Instructions - PHA Plans

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Submitting PHA Plans to your local HUD Office/RPC

It is very important that users read and follow all directions carefully when submitting a plan. Posting of a PHA Plan may be delayed if it is not submitted properly. Please pay particularly close attention to detail when selecting the appropriate Fiscal Year.

Before you submit your plan

Please make sure that you have completed your PHA Plan according to the PHA Plans checklist. Please make sure your files are saved in Microsoft Word version 6.0 (Word 2000) or lower, WordPerfect version 6.0 or lower, ASCII, or RTF.  Any Microsoft Excel files should be saved as version 7.0 (Excel 2000) or lower.

Steps in submitting your plan

1. Click on the Submit Plan link. Once on the Submit Plans page, select the appropriate field office. Click the "Continue to Step 2 " button to continue.
   
   
2. You will need to select your Housing Authority, Fiscal Year, and number of files to be submitted. The total number of files cannot exceed 25 files, including your plan and any attachments. Click the "Continue to Step 3" button to continue.
   
   
3. The data (Field Office, PHAcode, FiscalYear) you selected in the previous steps are displayed on the page. Please verify if the data you selected are correct. If you did not select the correct data please go back to the previous page and select the appropriate data. Also please verify if the number of "file-field-area" is equal to the number of files (plan+ attachments) you want to submit. If you are satisfied with the data, you will have to browse through your hard drive or floppy drive to find your pha plan:
   
   1. In the first file field area, labeled "PHA Plan File", click the "Browse" button located. The File Upload window appears.
      
      
   2. Select "All Files (*.*)" from the "Files of type" field to view all files.
   3. Click the "Look-in:" dropdown listbox and select the drive and directory (e.g.- C:\PHAPlans\) where you have saved your PHA Plans files. Once in the correct directory, locate and select the desired file (e.g.- ny001v01).
   4. Click on your PHA Plans file. The file name should appear in the "File name:" field. Please note that only Word (.doc), Excel (.xls), Adobe Acrobat (.pdf), Word Perfect (.wpd), Rich Text Files (.rtf), ASCI Text Files (.txt), and Powerpoint Presentations (.ppt) files are accepted. Any other file types will flag an error and your submission will NOT be completed.
   5. Click the "Open" button. You will see now see the text area next to the "Browse" button filled out.
   6. Repeat steps ( i ) through ( v ) to submit Attachment files. If you do not have enough, or if you have too many, file fields click the link to go back to "Step 2" and re-select the correct number of files.

After all fields have been filled out (Fields MAY NOT be left blank) click the "Upload Files" button.

4. When your PHA Plans file(s) have been successfully submitted, a confirmation page that your plan was successfully submitted would be displayed. Also, please note that upon successful plan submission, this new improved submission website, automatically notifies your local HUD Office about your plan submission. If there is an error with the plan submission please try again. If you have any questions about this please contact the PHA Plans Web Team at PHA Plans Support.
   
   

What happens next?

Your local HUD office will review you plan and will notify you if revisions are necessary.

Unable to transmit Plans electronically?

If an PHA cannot transmit the Plans electronically through the protocol specified by HUD, it may send a hard copy of the Plans and an electronic copy of the template file on a floppy disk or CD(Compact Disk) to HUD. However, this package must be accompanied by a certification that the PHA is unable to transmit the Plan electronically because the PHA does not have access to the Internet at either the PHA or through other locally-available resources (such as a local library or a fee accountant).

Help and technical support

Please email the PHA Plans Web Team, if you experience any problems or have any questions.