Browse Questions and Answers
Below
are PHA Plans questions and answers organized by the following topics:
Working
with Templates
Submitting
Your Plan
Working with Templates
How
do I know which PHA Plans template to download?
From
the home page click on the template link. This will take you to the template page,
where you can choose from four different types of PHA Plans Templates.
The four types; Microsoft Word 6.0, WordPerfect 5.1, Rich Text
Format and Portable Document Format, allow you to use a word processing
software that you are familiar with and prefer to use.
Microsoft Word users should choose the PHA Plans official template
- word 6.0 link. Since HUD standards support Microsoft Word 6.0/95
as a primary word processing application, it is recommended that
PHAs use Microsoft Word. However, if you do not have Microsoft
Word, the PHA Plans template is available in other formats. WordPerfect
users should select the PHA Plans official template - wordperfect
5.1 link.
If
you do not have either Microsoft Word of WordPerfect, have a Macintosh
computer, or do not feel comfortable using these applications,
please choose the PHA Plans official rich text format (rtf) template.
PDF files are available for read-only/print purposes. Electronic
modifications can not be made to the PDF templates. Please see
the questions below to find out more information about PDF
and RTF.
Do
I have to purchase an older version of MS Word / WordPerfect to
use the provided PHA Plans Template files?
If
you already own the latest versions of MS Word and/or WordPerfect,
there is no need to purchase an older version (i.e., Word 6.0
or WordPerfect 5.x for Windows). Generally, later versions of
these software applications are "backward compatible." In other
words, you will be able to open, edit and save the PHA Plans Template
files using newer versions of the software.
Note: When saving your PHA Plans Template file after editing,
remember to save it down to Word 6.0 or WordPerfect 5.x for Windows.
Click on File, Save As, and change the Save as type: drop down
list to one of the formats discussed above.
How do I name my PHA Plans file?
When downloading the PHA Plans Template file to your personal
computer, you will be prompted to save your file. The PHA Plans
Template file should be saved as: "Your PHA code, the letter 'v'
for version, and then the version number of your PHA Plans file."
For example if your PHA code is "WA007" and this is your second
version, then your PHA Plans file should be saved as "wa007v02".
We ask that you keep all filenames in lowercase letters.
How do I name my Attachment file(s)?
Attachment files should be named as: "Your PHA code, the
letter 'a' for Attachment A or the letter 'b' for Attachment B,
etc., and the version number of the attachment." For example, if
your PHA code is "WA007" and the attachment file you want to submit
along with your PHA Plans file is the first version of Attachment
A, then the attachment file should be saved as "wa007a01". We ask
that you keep all filenames in lowercase letters.
Why is it so important to name my PHA Plans
files correctly?
PHA Plans files MUST be named properly, so HUD can identify
and review submitted plans through an orderly process. PHA Plans
data could potentially be lost, if a file is not saved with the
right name.
Submitting Your Plan
What
does it mean to download a PHA Plans file?
Downloading
information is the process of copying a file, or files, from a
main source location to another location. During the process of
downloading the PHA Plans Template file, the file is taken from
the PHA Plans web site and saved to your personal computer.
What
does it mean to upload/submit a PHA Plans file?
Uploading
information is the method of transferring a file, or files, from
one computer to another location (e.g.- network or mainframe).
During the process of uploading your completed PHA Plans file(s),
the PHA Plans file is transmitted from your personal computer
to the HUD network.
How
do I submit a PHA Plans file if my current browser version doesn't
support File Upload?
You
will need to upgrade to a browser that supports File Upload. Please
visit the Netscape
Navigator or Microsoft
Internet Explorer web pages to update your browser.
How
do I know HUD received my plans?
PHAs
submitting plans electronically can check the received plans page
to see when they reached HUD. This page is updated frequently
to allow PHAs to check that their Plans were received within 48
hours of submission.
Why
do I have to select my HA Code in the submission process?
Your
HA code is necessary, because our system uses that information
to determine where your plan will be posted on the internet.
How
long should I wait before resubmitting my plan?
Your
plan normally shows up on the received site in two days. The process
of posting plans to the website is a manual process and is running
in batches. Please be patient and contact PIH_PHA_Plans@hud.gov
if you have a problem.
What is PDF?
Portable Document Format (PDF) is a file format developed by
Adobe Systems Incorporated. PDF captures formatting information
from a variety of desktop publishing applications, making it possible
to send formatted documents to another user and have them appear
on the recipient's monitor or printer as they were intended. To
view a file in PDF format, you need the PDF
Reader, a free application distributed by Adobe Systems.
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