On the Mark #12

On the Mark!

On the Mark! is a special publication series for staff responsible for labor standards administration and enforcement. Its purpose is to share streamlining tips and other useful innovations that enhance job performance and results. Any suggestions or comments you may have for On the Mark! are welcome. Please contact us by email.

What's new about Davis-Bacon payroll reporting?

Did you know that employee addresses and full Social Security Numbers are no longer included on payroll reports for Davis-Bacon projects???

The Department of Labor (DOL) published revised regulations concerning the information reported on payrolls for Davis-Bacon - covered projects. The revisions were published on December 19, 2008, and took effect on January 18, 2009, for contracts entered into pursuant to invitations for bids issued or negotiations concluded on or after that date. In other words, the changes are not retroactive and do not affect solicitations, or projects or contracts in effect, prior to January 18, 2009. The revisions were made at 29 CFR §3.3 and §5.5.

Under the new rules, employee addresses and full Social Security Numbers (SSNs) shall not be included on the payroll. Instead, payrolls need to include an individually identifying number for each employee, for example, the last four digits of the employee's SSN. Employers (prime contractors and subcontractors) must maintain the current address and full SSN for each employee and must provide this information upon request to the contracting agency or other authorized representative responsible for Federal labor standards compliance monitoring.

HUD's Davis-Bacon labor standards forms (e.g., HUD-2554; HUD-4010; HUD-5370 and 5370-EZ) are being revised to reflect these changes. Please contact the HUD Labor Relations staff for your area if you have any questions about labor standards requirements in HUD programs. A list of the Labor Relations field staff, the jurisdictions they serve, and contact information can be found at our web site by following this link: www.hud.gov/offices/olr/laborrelstf.cfm.