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Summary of the Monthly Activity Transmission (Mat) User's Guide

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 Information by State
 Print version

The Monthly Activity Transmission (MAT) User's Guide contains technical submission instructions for owners, management agents, and PHAs / State Housing Agencies acting as contract administrators transmitting HUD-50059 data electronically to the Tenant Rental Assistance Certification System (TRACS). This technical guide is written for computer programmers.

The MAT User's Guide is published to assist you in complying with the TRACS Automation Rule mandated by HUD in 1994. The Rule requires electronic submission of tenant and financial data by owners of certain subsidized multifamily projects and by the public agencies that administer the assistance contracts for HUD.

The MAT User's Guide is a technical user's guide describing the prescribed format MAT record layouts, field characteristics, and HUD-form data locations for all Tenant Rental Assistance Certification System (TRACS) data transmitted to and from HUD.

The MAT is a front-end subsystem to TRACS. It accepts data transmitted from the Industry sites to HUD Headquarters in an electronic form and returns messages from HUD Headquarters to sender sites. Limited edits are performed on the data format before passing the pre-validated data to the TRACS system for further validation and processing. Data which fail the MAT edits cause an error message requesting correction to be sent to the sender. The Industry members are responsible for formatting their automated data to be accepted by the MAT.

The Industry transmits MAT data to TRACS through an electronic mailbox. Transmissions not received--or received garbled--will be resolved by the participant and the mailbox carrier. This document provides the information necessary to understand the MAT requirements, prepare and transmit data, and respond to error messages returned by TRACS.

 -   Cover Page
 -   Table of Contents
 -   Chapter 1 - Introduction
 -   Chapter 2 - Understanding the MAT
 -   Chapter 3 - New Release Enhancements and Changes Affecting MAT Submissions
 -   Chapter 4 - TRACS Operating Tips
 -   Chapter 5- MAT Tenant System Record Formats and Definitions
 -   Chapter 6- TRACS' MAT Voucher/Payment System Record Formats and Definitions
 -   Appendix A - Multifamily Housing Hub and Program Center Structure in TRACS
 -   Appendix B - TRACS Message Formats
 -   Appendix C - MAT Tenant and Voucher System Error Messages and Codes
 -   Appendix D - TRACS Discrepancy Code Tables
 -   Appendix E - TRACS Fatal Error Messages and Codes
 -   Appendix F - TRACS Tenant Informational Message Codes
 -   Appendix G - TRACS Voucher Acknowledgment & Status Messages and Codes
 -   Appendix H - Calculation Guidance
 -   Appendix I - MAT15 Address Record Specification
Content current as of 6 November 2008   Follow this link to go  Back to Top   
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