EIV Application and Online Access for Multifamily Housing Programs

Information by State  Print version   EIV User Login   Owners, Management Agents & Contract Adminstrators   HUD staff (Internal Users) Related Information   External (Non-HUD Coordinator/User) Instructions for Applying for EIV Access for Multifamily Housing Programs   Multifamily Housing - Tenant Rental Assistance Certification System (TRACS)/ Enterprise Income Verification (EIV) User Access Guide For Multifamily Internal Users   Coordinator Access Authorization Form   User Access Authorization Form   EIV Security Awareness Training Questionaires for Multifamily Housing Programs Want More Information?   EIV Training and Outreach for Multifamily Housing Programs Helpful Tools   EIV 8.1 System User Manual for Multifamily Housing Programs   EIV 8.1 System External User Administration Manual for Multifamily Housing Programs

In order to gain access to the EIV System, you must apply for such access. If you would like to apply for EIV Coordinator access authorization rights, you must complete the Coordinator Access Authorization Form (CAAF). Coordinator applicants may submit the form to HUD's Multifamily Helpdesk by:

• Emailing the form in a PDF format or in a compressed picture format such as GIF or JPG to mf_eiv@hud.gov
  
  
• Faxing the form to 202-401-7984

If you would like to apply for EIV User access authorization rights, you must complete the User Access Authorization Form (UAAF) and submit it to your EIV Coordinator who will approve your form and grant your EIV access rights.

EIV Coordinators and Users should read the updated External (Non-HUD Coordinator/User) Instructions for Applying for EIV Access for Multifamily Housing Programs for complete guidance on application submission and processing requirements.

Once you have been assigned authorization rights, you, as owners, management agents, and contract administrators may login to the EIV system, at any time, regardless of family recertification date. HUD staff may also login to the EIV system, at any time, in carrying out oversight functions.

Recertification in EIV

A Coordinator’s contract(s) and/or property(ies) must be recertified annually for continued access to EIV. The ability for Coordinators to complete and submit on-line CAAF requests for re-certification of a contract(s) and/or property(ies) to HUD’s Multifamily Helpdesk for approval, through EIV, was made available in EIV with the 8.0 release last December 2007. The ability for Users to complete and submit their UAAFs on-line was made available in the prior 7.0 EIV release in June 2007. The EIV 8.0 User Manual and the External User Administration Manual were updated to include complete instructions on using the modified, on-line UAAF and the new on-line CAAF submission functionality in EIV. The EIV instructional course conducted via satellite broadcast on June 27-28, 2007, also provided complete instructions for using the new EIV feature. We encourage the use of this feature as a means for submitting and approving both EIV Coordinator and User requests to respective authorizers.

Coordinators must re-certify their EIV Users through the User Certification feature in the EIV system no later than the 30-day grace period of each calendar quarter. Following is the schedule for User certifications in EIV:

Quarter 1: Jan. 1 - Mar.31 (30-day grace period 04/01 thru 04/29)
Quarter 2: Apr. 1 - Jun. 30 (30-day grace period 07/01 thru 07/30)
Quarter 3: Jul. 1 - Sept. 30 (30-day grace period 10/01 thru 10/30)
Quarter 4: Oct. 1 - Dec. 31 (30-day grace period 01/01 thru 01/30)

For information on how to perform user certifications in EIV, please see Section 3 of the Enterprise Income Verification (EIV 8.0) System User Administration Manual for Multifamily Housing Programs. The User Administration Manual also provides instructions on assigning EIV access rights in WASS to EIV Users. If you need further assistance in understanding how to assign EIV access rights in WASS or perform user certifications in WASS, please contact HUD's Multifamily Help Desk at 1-800-767-7588.