Multifamily Housing Program Requirements and Guidance for Using EIV

Information by State  Print version

The following lists and describes program requirements and guidance to multifamily housing program users of the EIV system, which contains confidential information about families participating in HUD's rental assistance programs. As the Department continues to develop, issue, and refine program requirements and guidance relative to the use of EIV, it will update the site. Check this page regularly for continuous updates.

Privacy Act of 1974 (5 USC 552a)

Details and describes statutory (mandatory) requirements for maintaining and using an individual's information (e.g., name, address, social security number (SSN), wage-related and benefit information, disability status, etc.) obtained through a computer matching program between federal and State agencies. This includes conditions of disclosure, accounting of certain disclosures, access to individual records, agency requirements (e.g., individual consent, public notice, safeguards), independent verification requirements, and more.

74 FR 10605, Privacy Act of 1974; Notice of a Computer Matching Program Between the Department of Housing and Urban Development (HUD) and the Social Security Administration (SSA): Matching Tenant Data in Assisted Housing Programs, dated March 11, 2009

This Notice informs the public of HUD's intent to enter into a new computer matching program with SSA in May 2009. HUD will obtain the SSA data and make it available, in part, to 1) owners and management agents (O/As) responsible for managing and operating multifamily housing properties, 2) contract administrators (CAs) responsible for overseeing O/A management and operation of multifamily housing properties, and 3) independent public auditors (IPAs) responsible for auditing both public housing agencies (PHAs) and O/As. Computer matching began on April 10, 2009.

73 FR 10046, Privacy Act of 1974; Notice of Matching Program Between the Department of Housing and Urban Development (HUD) and the Department of Heath and Human Services (HHS): Matching Tenant Data in Assisted Housing Programs, dated February 25, 2008

This Notice informs the public of HUD's intent to conduct a recurring computer matching program involving comparisons of information provided by participants in public and assisted housing programs authorized by the agreement and information available in HHS' National Directory of New Hires (NDNH) database. This Notice, which became effective on March 26, 2009, provides supplementary information, authority, program objectives and description, and information regarding tenant records and program period.

71 FR 45066, Privacy Act of 1974; Amendment to an Existing System of Records, Enterprise Income Verification, HUD/PIH-5, dated August 8, 2006

This Notice, which became effective on September 7, 2006, informs the public that the HUD EIV system of records is being made available to O/As who administer rental assistance programs for the Office of Housing and CAs under contract with HUD to oversee O/A administration of such programs. The EIV system had previously been available to only PHAs that administer public housing and Section 8 tenant-based rental assistance programs.

74 FR 13339, Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs: Delay of Effective Date, dated March 27, 2009

This Notice informs the public that HUD is delaying the effective date of the rule entitled, "Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs" published in the Federal Register on January 27, 2009. This rule, which was originally scheduled to become effective on March 30, 2009, (except for the mandatory use of EIV for Multifamily which was originally scheduled to become effective on September 30, 2009) will become effective on September 30, 2009, including the mandatory use of EIV for Multifamily.

Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs: Proposed Delay of Effective Date, dated February 11, 2009 (24 CFR Parts 5, 92, and 908)

This Notice requests public comment on 1) a 60-day delay in the March 30, 2009 effective date of the Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs Final Rule that was published in the Federal Register on January 27, 2009, and 2) the delayed September 30, 2009 effective date for the EIV system to be mandatory for multifamily housing program users, also part of the final rule. The Notice also solicits comments generally on the final rule itself.

In addition, clarification is made in the Notice that the final rule requirements on the use of social security numbers for determining program eligibility do not apply to individuals in mixed families who do not contend eligible immigration status under HUD's noncitizen regulations.

Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs; Final Rule, dated January 27, 2009 and Proposed Rule, dated June 19, 2007 (24 CFR Parts 5, 92, and 908)

The Rule revises HUD's public and assisted housing program regulations to implement the upfront income verification (UIV) process and to require the use of HUD's Enterprise Income Verification (EIV) system by public housing agencies (PHAs), multifamily housing owners and management agents (O/As) when verifying the employment and income of program participants at the time of all reexamination or re-certifications. The overall goal of the rule is to ensure that deficiencies in public and assisted housing rental determinations are identified and cured.

Enterprise Income Verification, dated June 25, 2008 (HUD Housing Notice H2008-03)

The purpose of this Notice is to provide guidance to owners and management agents (O/As) on using the data in EIV for verifying, at the time of recertification, the employment and income of individuals participating in one of Multifamily Housing's rental assistance programs listed in Section II of the Notice. The Notice also provides guidance for using the various reports by O/As at the time of recertification. The reports may also be used by Performance Based Contract Administrators (PBCAs), Traditional Contract Administrators (TCAs), and HUD staff in monitoring the O/A's compliance with the recertification process. *This Notice is currently under revision.

Resolving Income Discrepancies between Tenant-Provided and Enterprise Income Verification (EIV) System Income Data, dated May 2008

Specifies applicable multifamily housing programs and policies and procedures for verifying and resolving income discrepancies between tenant-provided and EIV system data. This includes a description of, and guidance on, how to use the EIV Income Report and Income Discrepancy Report in calculating and resolving potential discrepancies. Social Security Administration (SSA) Form 7004 may be used by the tenant, or a person authorized to represent the tenant, to request a tenant's Social Security Earnings Statement in cases where the tenant disputes the information contained in the EIV system, which is provided by the SSA and the Department of Health and Human Services (HHS') National Directory of New Hires (NDNH).