Batch File Format for Payment of Monthly (Periodic) Mortgage Insurance Premium (New Format)

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The batch file format described below is used to transmit to HUD (CPU to CPU) Single Family monthly (periodic) mortgage insurance premium payments. Collection processing of the transmitted payment is performed by Pay.gov.

This is a newer format that was formerly used by some lenders and service bureaus to transmit their files to Mellon Bank. It is referred to as the New Format. Of the two available formats (Old Format and New Format), the New Format is recommended for lenders new to the CPU to CPU batch file processing method of transmitting Periodic premium payments. For information regarding the Old Format, see Batch File Format for Payment of Monthly (Periodic) Mortgage Insurance Premium (Old Format).

The batch file must include the following records, in this order:

	Header Record
	Detail Record (Mortgagee/Lender Header)
	Supplemental Record
	Last Supplemental Record
	Deposit Control Record
	Deposit Total Record

The file can have only one Header Record, Deposit Control Record, and Deposit Total Record. The file can contain multiple Detail and Supplemental Records. The Detail Record (Mortgagee/Lender Header) is followed by at least one corresponding Supplemental Record (case payment information), with a Final Supplemental Record indicating the end of the case information. For service bureaus sending payments for multiple lenders, the series of Detail Record (Mortgagee/Lender Header), Supplemental Record(s), and Final Supplemental Record is included for each lender.

For information on batch file naming conventions, see Monthly (Periodic) Mortgage Insurance Premium Batch Payment Processing Instructions for CPU to CPU Transmissions.

Header Record

Field Name	Position	Length	Type	Format	Description
Record Type	1	1	Numeric	9(1)	This field must always have the value 1.
Filler	2-3	2	Numeric	9(2)	Zero (0) fill.
Filler	4-13	10	Alphanumeric	X(10)	Blank fill.
Filler	14-18	5	Numeric	9(5)	Zero (0) fill.
Company Number	19-23	5	Numeric	9(5)	Number identifying the Periodic file format. This field must always have the value 00502.
Transmission Date	24-29	6	Numeric	YYMMDD	Estimated date the file is transmitted.
Transmission Time	30-33	4	Numeric	HHMM	Estimated time the file is transmitted (Eastern Time).
Override Duplicate	34	1	Alphanumeric	X(1)	Options for handling duplicate case payments per day: • Blank space: System rejects duplicate dollar amounts for a Mortgagee ID within the same day and duplicate files within the past 10 days. • U: System permits duplicate dollar amounts for a Mortgagee ID within the same day but rejects duplicate files within the past 10 days. • C: System rejects duplicate dollar amounts for a Mortgagee ID within the same day but permits duplicate files within the past 10 days. • B: System permits duplicate payment.
Filler	35-44	10	Alphanumeric	X(10)	Blank fill.
Periodic Format Indicator	45	1	Alphanumeric	X(1)	Character identifying the new CPU input format. This field must always have the value P.
Filler	46-80	35	Alphanumeric	X(35)	Blank fill.
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Detail Record (Mortgagee/Lender Header)

Field Name	Position	Length	Type	Format	Description
Record Type	1	1	Numeric	9(1)	This field must always have the value 6.
Filler	2-9	8	Numeric	9(8)	Zero (0) fill.
Mortgagee/ Lender ID Number	10-14	5	Numeric	9(5)	Five-digit (corporate) FHA Title II identifier assigned to the lending institution making the payment. Right justify and zero (0) fill.
Total Transaction Amount	15-24	10	Numeric	9(8)V99	Sum of the payment Dollar Amount for each FHA Case Number included in the Supplemental Records. Right justify, zero (0) fill.
Supplemental Indicator	25	1	Alphanumeric	X(1)	This field must always have the value S.
Filler	26-70	45	Alphanumeric	X(45)	Blank fill.
Effective Date	71-76	6	Numeric	MMDDYY	This field is not currently applicable and can be zero (0) filled.
Filler	77-80	4	Alphanumeric	X(4)	Blank fill.
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Supplemental Record

Field Name	Position	Length	Type	Format	Description
Record Type	1	1	Numeric	9(1)	This field must always have the value 4.
Sequence Number of Overflow	2-3	2	Numeric	9(2)	Start at the value 01 and increment on each succeeding Supplemental Record. If sequence number is greater than 99, restart the series at the value 01.
Last Record Indicator	4	1	Numeric	9(1)	Zero (0) fill.
Filler	5-9	5	Numeric	9(5)	Zero (0) fill.
FHA Case Number	10-19	10	Numeric	9(10)	Unique 10-digit identifier assigned by the FHA to the mortgage loan for which monthly premium is being paid. Right justify and zero (0) fill.
Filler	20-27	8	Numeric	9(8)	Zero (0) fill.
Dollar Amount	28-34	7	Numeric	9(5)V99	Total amount of payment, including late and interest charges if applicable, for the specified FHA Case Number. Right justify and zero (0) fill.
Loan Number	35-49	15	Alphanumeric	X(15)	(Optional) First 15 characters of the identifier assigned by the lender to the mortgage loan associated with the FHA Case Number; otherwise, blank fill. If a Loan Number is provided, it is included in Monthly Premium report files, e.g., Billing and Reconciliation files.
Loan Number (continued)	50-59	10	Alphanumeric	X(10)	(Optional) If needed, continuation of the identifier assigned by the lender to the mortgage loan associated with the FHA Case Number; otherwise, blank fill.
Filler	60-80	21	Alphanumeric	X(21)	Blank fill.
Continue with Supplemental Record (Type 4) records to include all related FHA case number information.
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Last Supplemental Record

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Deposit Control Record

Field Name	Position	Length	Type	Format	Description
Record Type	1	1	Numeric	9(1)	This field must always have the value 8.
Company Number	2-6	5	Numeric	9(5)	This field must always have the value 00502.
Total Deposit Reports	7-11	5	Numeric	9(5)	Count of the number of Detail Records (lenders) reported in the file. Right justify and zero (0) fill.
Total Deposits	12-22	11	Numeric	9(9)V99	Sum of the Total Transaction Amount for all Detail Records. Total amount paid for all cases specified in the file. Right justify and zero (0) fill.
Filler	23-80	58	Alphanumeric	X(58)	Blank fill.
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Deposit Total Record

For information regarding the other available file format, see Batch File Format for Payment of Monthly (Periodic) Mortgage Insurance Premium (Old Format).