HOPWA Formula Grantee Annual Reporting

Information by State  Print version   What's New HOPWA Webcasts: Training on New Grantee Forms   Updating the CAPER Form, IDIS Tuesday May 24, 2005, 2:00 pm - Webcast Schedule - Draft Revised CAPER   Updating the APR Form May 12, 2005 - Without Captions - With Captions - Webcast Presentation - Proposed Requirements - Draft Revised APR Formula Operating Instructions May 5, 2005 Memo from David Vos GRANT ALLOCATION PHASE   2005 Formula Allocations (Attachment 1) - Service Area Maps - Race/Ethnic Data Collection   Consolidated Planning - Strategic Plan GRANT ACTION PHASE   Grant Agreement (Attachment 3)   Grant Agreement Letter (Attachment 4)   Consolidated Planning - Action Plans   Environmental Review   ADAP Costs (Attachment 9) GRANT PERFORMANCE PHASE   Annual Reporting (Attachment 5)   Consolidated Planning - CAPER - CAPER Charts - Grantee Narrative   IDIS For HOPWA Grantees (Attachment 6)   IDIS Correction Notice Letter (Attachment 7)   Formula Grantee Report Schedule (Attachment 8)

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All HOPWA grantees are required to file an annual report to HUD. All reports submitted to HUD are for internal review and processing. Please choose the appropriate program link below, as reporting requirements vary.   Consolidated Plan Annual Performance Report (CAPER)   Overall Assessment of Relationship of HOPWA Funds to Goals and Objectives   HOPWA CAPER Submission   Executive Summaries

HOPWA grantees must submit a Consolidated Annual Performance and Evaluation Report (CAPER) and use IDIS to provide complete annual information on the use of program and other funds. Grantees must ensure that IDIS and CAPER information is accurate and filed in a timely manner. HUD uses the CAPER and IDIS data to obtain essential information on grant activities, project sponsors, sites and units of housing, and beneficiaries (which must include racial and ethnic data on program participants).

Such information is used for program monitoring and evaluation purposes. Corrective actions must be taken if reports are not complete or timely. Two IDIS conventions are important for HOPWA reports, the use of series 31 matrix codes and the setup and close out of activities each year for HOPWA projects-to allow HUD to track HOPWA grant performance.

CAPER data should reflect a summary of data entered into IDIS for that same program year. In both the CAPER and IDIS, grantees are required to provide HUD with complete, accurate, and valid information not later than 90 days after the close of their program year.

Consolidated Plan Annual Performance Report (CAPER)

The CAPER is to be submitted to HUD within 90 days after the close of the jurisdiction's program year, as found at 24 CFR 91.520. The Assistant Secretary's February 18, 1998 memorandum on the Consolidated Annual Performance and Evaluation Report (CAPER) requirements included the following general requirements that pertain to HOPWA and other programs as part of their overall accomplishments:

1. An assessment of three to five-year goals and objectives, including how activities undertaken during the year address objectives to allow HUD and citizens to assess annual progress in meeting goals;
2. An evaluation of progress in meeting its specific objective of providing affordable housing, including a summary that compares actual to proposed goals;
3. A Continuum of Care narrative that addresses the needs of homeless persons and the special needs of persons that are not homeless but require supportive housing, (including persons with HIV/AIDS and their families), with a summary of actions taken during the year;
4. Other actions indicated in the strategic and action plans;
5. Leveraging resources in describing progress in obtaining other public and private resources that address needs identified in the plan;
6. A summary of citizen comments; and
7. The self-evaluation of accomplishments and plans for the future.

Overall Assessment of Relationship of HOPWA Funds to Goals and Objectives

HOPWA Grantees should demonstrate through the CAPER and related IDIS reports the progress they are making at accomplishing identified goals and objectives with HOPWA funding.  Grantees should demonstrate:

HOPWA CAPER Submission

To report these goals, all grantees receiving HOPWA Formula funds must complete the following:

1. HOPWA Grantee Narrative – An executive summary providing an overview of the community, grantee, project accomplishments, and any barriers or trends in program development or implementation.

2. Accomplishment Data - In addition to HOPWA CAPER narrative, the following accomplishment data should be provided.
   - CAPER Performance Chart 1: Actual Performance in the provision of housing.  
   - CAPER Performance Chart 2: Comparison to Planned Housing Actions.

Executive Summaries

The Office of HIV/AIDS Housing is committed to the promotion of good performance through the award of HOPWA funds. The efforts of a large number of employees in the States, cities, and non-profit organizations to plan, operate and evaluate HOPWA programs are vital. The results of these efforts provide support for housing and related services that are essential to persons living with HIV/AIDS and their families.

Each HOPWA grantee is asked to submit to the HUD Office of HIV/AIDS Housing a summary of activities encompassing the program year. The summaries are compiled for and become a part of the HOPWA Program Report to Congress. An Executive Summary Template and Guidance documents are available to assist with the creation of an Executive Summary.

To access the Executive Summary from a particular grantee, go to the Local HOPWA Information section, and click on the state in which the program resides.