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In addition, this memorandum provides HOPWA-specific requirements: All Grantees receiving HOPWA funds must submit narrative information addressing the following:

Overall Assessment of Relationship of HOPWA Funds to Goals and Objectives

HOPWA Grantees should demonstrate through the CAPER and related IDIS reports the progress they are making at accomplishing identified goals and objectives with HOPWA funding. Grantees should demonstrate:

HOPWA CAPER Submission

To report these goals, all grantees receiving HOPWA Formula funds must complete the following:

HOPWA Formula Grant Annual Reporting


	Information by State Print version

Formula Grantee Resources

2009 Formula Grant Allocations
The official 2009 formula grant allocation amounts are now posted on HUD’s web site. The announcement letters of these allocations are being mailed by HUD to the chief elected officials of each formula grantee.
more...

HOPWA Oversight Resource Guide
This resource has been designed to help grantees fulfill their monitoring obligations and to ensure project sponsors understand the standards against which they are being monitored. To view this guide
click here...

HOPWA Performance Profiles
HOPWA Performance Profiles are posted quarterly and can be found
here...

HOPWA Webcast
(March 12, 2008) Revised HOPWA Performance reporting requirements for formula and competitive grantees.

	Without Captions
	With Captions

HUD’s HOPWA Performance Report Rollout, 2008:

	General Deputy Assistant Secretary announces improved reporting tools for HOPWA Formula and Competitive Grantees DOC
	2008 Performance Reporting, Orientation Paper DOC
	HOPWA Update for 2008, Powerpoint Presentation PPT
	HOPWA Revised CAPER

Formula Operating Instructions

GRANT ALLOCATION PHASE

	Race/Ethnic Data Collection
	Consolidated Planning - Strategic Plan

GRANT ACTION PHASE

	Grant Agreement (Attachment 3)
	Grant Agreement Letter(Attachment 4)
	Consolidated Planning - Action Plans
	Environmental Review
	ADAP Costs (Attachment 9)

GRANT PERFORMANCE PHASE

	Annual Reporting (Attachment 5)
	Consolidated Planning - CAPER - CAPER Charts - Grantee Narrative
	IDIS For HOPWA Grantees (Attachment 6)
	IDIS Correction Notice Letter (Attachment 7)

JUMP TO...

All HOPWA grantees are required to file an annual report to HUD. All reports submitted to HUD are for internal review and processing. Please choose the appropriate program link below, as reporting requirements vary.

	Consolidated Plan Annual Performance Report (CAPER)
	Overall Assessment of Relationship of HOPWA Funds to Goals and Objectives
	HOPWA C APER Submission

HOPWA grantees must submit a Consolidated Annual Performance and Evaluation Report (CAPER) and use IDIS to provide complete annual information on the use of program and other funds. Grantees must ensure that IDIS and CAPER information is accurate and filed in a timely manner. HUD uses the CAPER and IDIS data to obtain essential information on grant activities, project sponsors, sites and units of housing, and beneficiaries (which must include racial and ethnic data on program participants).

Such information is used for program monitoring and evaluation purposes. Corrective actions must be taken if reports are not complete or timely. Two IDIS conventions are important for HOPWA reports, the use of series 31 matrix codes and the setup and close out of activities each year for HOPWA projects-to allow HUD to track HOPWA grant performance.

CAPER data should reflect a summary of data entered into IDIS for that same program year. In both the CAPER and IDIS, grantees are required to provide HUD with complete, accurate, and valid information not later than 90 days after the close of their program year.

Consolidated Plan Annual Performance Report (CAPER)

The CAPER should be completed as directed by the CPD Memo Annual Reporting for Entitlement Grantees from the Assistant Secretary for CPD dated February 18, 1998.

The CAPER is to be submitted to HUD within 90 days after the close of the jurisdiction's program year, as found at 24 CFR 91.520. The Assistant Secretary's February 18, 1998 memorandum on the Consolidated Annual Performance and Evaluation Report (CAPER) requirements included the following general requirements that pertain to HOPWA and other programs as part of their overall accomplishments:

An assessment of three to five-year goals and objectives, including how activities undertaken during the year address objectives to allow HUD and citizens to assess annual progress in meeting goals;

An evaluation of progress in meeting its specific objective of providing affordable housing, including a summary that compares actual to proposed goals;

A Continuum of Care narrative that addresses the needs of homeless persons and the special needs of persons that are not homeless but require supportive housing, (including persons with HIV/AIDS and their families), with a summary of actions taken during the year;

Other actions indicated in the strategic and action plans;

Leveraging resources in describing progress in obtaining other public and private resources that address needs identified in the plan;

A summary of citizen comments; and

The self-evaluation of accomplishments and plans for the future.

An analysis of the extent to which HOPWA funds were distributed among different categories of housing needs identified in its approved Consolidated Plan.

An overview of activities carried out, barriers encountered, actions in response to barriers and recommendations for program improvement. For example, a grantee could describe difficulties that were encountered in implementing the program based on a review of residents' concerns and the actions taken to address those concerns. Recommendations for program improvements should include ideas of procedural, regulatory, and other changes and describe how such changes would benefit eligible persons and/or improve administrative efficiency. Grantees that select project sponsors also should address how grant management oversight of sponsor activities was undertaken, including how recipients of such assistance were chosen and what services provided. (AHOA, Section 862 and 24 CFR 91.520 (a) and (e)).

Information on what other resources that were used in conjunction with HOPWA funded activities, including cash resources and in-kind contributions, such as the value of services or materials provided by volunteering or by other individuals or organizations. If not already addressed in the general performance report narratives, HOPWA grantees also should indicate how activities were carried out in collaboration with related programs, including consultations or coordination of planning with clients, advocates and entities that administer programs under the Ryan White CARE Act, AIDS Drug Assistance Programs, Continuum of Care Homeless Assistance Programs, or other efforts that assist persons living with HIV/AIDS and their families.

That progress is being made toward meeting the HOPWA goal for providing affordable housing using HOPWA funds and other resources for persons with HIV/AIDS and their families through a comprehensive community plan.

That community-wide HIV/AIDS housing strategies are meeting HUD’s national goal of increasing the availability of decent, safe, and affordable housing for low-income persons living with HIV/AIDS.

That community partnerships between State and local governments and community-based non-profits are creating models and innovative strategies to serve the housing and related supportive service needs of persons living with HIV/AIDS and their families.

That through community-wide strategies Federal, State, local, and other resources are matched with HOPWA funding to create comprehensive housing strategies.

That community strategies produce and support actual units of housing for persons living with HIV/AIDS.

And finally, that community strategies identify and supply related supportive services in conjunction with housing to ensure the needs of persons living with HIV/AIDS and their families are met.

HOPWA Grantee Narrative – An executive summary providing an overview of the community, grantee, project accomplishments, and any barriers or trends in program development or implementation.

Accomplishment Data - In addition to HOPWA CAPER narrative, the following accomplishment data should be provided.
- CAPER Performance Chart 1: Actual Performance in the provision of housing.
- CAPER Performance Chart 2: Comparison to Planned Housing Actions.

Content current as of 30 September 2009

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