HOPWA Competitive Grant Annual Reporting

Information by State  Print version   What's New CPD Notice 06-06 on 2006 HOPWA Renewal Grants This CPD Notice 06-06 provides guidance for the Fiscal Year 2006 procedures and standards to be used for the approval of renewal funding for expiring HOPWA competitive grants. more... | eLogic Model Form HUD-96010 | Competitive Grant Forms HOPWA Webcasts: Training on New Forms   Updating the CAPER Form, IDIS Tuesday May 24, 2005, 2:00 pm - Webcast Schedule - Draft Revised CAPER   Updating the APR Form May 12, 2005 - Without Captions - With Captions - Webcast Presentation - Proposed Requirements - Draft Revised APR Reporting Requirements Notice of Proposed Information for Public Comments, due May 23, 2005. HOPWA forms are updated to include indicators for client outcomes on stable housing. more...   FR Notice   Draft Revised APR   Draft Revised CAPER Guidance   Competitive Annual Reporting   Formula Annual Reporting Jump to...   Purpose of APR   Applicability   Capital Development Activities   APR Submission   HOPWA APR Form   Racial and Ethnic Data Collection   Combined Reports   Confidentiality of Sites and Worksheets   HUD Review Want More Information? Questions about APR guidance on the HOPWA program should directed to: Office of HIV/AIDS Housing 451 Seventh Street SW, Room 7154 Washington, DC 20410 (202) 708-1934 TTY 1-800-877-8339 Fax: (202) 708-9313

This page provides guidance regarding the Annual Progress Report (APR) under the Housing Opportunities for Persons With AIDS (HOPWA) Program.

The APR format is for the use of:

1. HOPWA competitive grantees and
2. HOPWA formula grantees that choose to use it in addition to the Department's Integrated Disbursement and Information System (IDIS). This guidance is provided to help ensure that information on the performance of HOPWA grants is reported in a manner that allows for public accountability in the use of these federal funds and addresses statutory requirements at 42 U.S.C. 12911. This memorandum updates information provided in correspondence to HOPWA grantees and a memorandum to CPD Field Office Division Directors, "Issuance of the HOPWA Annual Progress Report" of August 5, 1994.

Alert on Annual Performance Reporting in Logic Models, Draft APR Updates

In reviewing and reporting your annual performance in 2005, each HOPWA competitive grantee selected in 2003 and in 2004 should make use of a standard form pertaining to the Logic Model in addition to the HOPWA Annual Progress Report, Form HUD-40110-C, revised January 2006. This form was part of the SuperNOFA for use by applicants in those competitions and are to be used by grant recipients in reporting on activities under HUD programs. In addition, a new form for reporting on race and ethnic data of beneficiaries was part of the 2004 SuperNOFA. The most recent copies of these forms and instructions were included in the 2005 SuperNOFA, published on March 21, 2005, 70 Federal Register 13576:

All competitive grantees should note that the HOPWA Annual Progress Report is being updated and a notice soliciting public comment on proposed reporting changes was published on March 24, 2005, 70 Federal Register 15114.

Background on the Use of Logic Model Forms

All HOPWA Competitive grant recipients since, 2003 must complete and attach an updated Logic Model with their APR. The projects updated logic model should illustrate how your plans for the use of resources, such as, project activities, resulted in outputs for that year and any client outcomes during the last operating year. That annual period is established in your signed grant agreement with HUD. Your updated Logic Model must be included as an attachment to the Annual Progress Report (APR) filed on an HOPWA grant and should include both the required HOPWA elements any optional elements that you established in your application to HUD. You should identify the housing benefits or outcomes of your program including your achievements of benchmarks and performance output indicators. Please follow your evaluation plan or stated method for collecting data on HUD program measures to evidence achievements of your project goals and objectives. Also, please report on how you established a baseline for client outcomes. Grantees will report through the use of their logic Model for their projects.

Grant recipient must conduct activities consistent with their planned annual housing assistance performance output goals, objectively measure actual achievements against anticipated achievements, and report on their actual performance housing outputs and client outcomes. Applicants must establish a reasonable client outcome goal on achieving housing stability to be quantified after each year of operation to demonstrate client outcomes. HUD expects that each HOPWA grantee will show that a significant number of beneficiaries achieve stable housing in their program during the operating year. The grantee will assist in establishing a baseline on annual performance to help measure how future efforts lead to the achievement of higher levels of housing stability. On a national basis, HUD has established the goal that over 80 percent of clients will be shown to be in stable housing situations by 2008.

The NOFA established these requests:

1. Required Output. The project number of low-income households with persons living with HIV/AIDS expected to benefit from HOPWA assistance by the type of housing support to be provided through your project during each operating year.
2. Required Outcome. Through the use of HOPWA housing assistance and related supportive services, the number of eligible persons shown annually to have established or maintained housing stability, along with reduced risks of homelessness, and improved access to health care, and other support for eligible persons.

In updating the Logic Model, Grant recipients should ensure that they list the projected and actual number of households by the type of housing units that will be provided through their project during that operating year. (See Logic Form, estimated # shown in column 4 from your approved application and actual one year result in column 5 in Output Results). For each APR, please attach an updated Logic Model see attached form (with instructions). The HOPWA Program may have included other measures, such as, client contacts by service, the number of permanent housing client plans established by case managers, the number of jobs created through a job training or skills development program or through each activity during the project operating year. If so, please report on these results.

In addition, the recipients may have established other outcomes goals, such as increases in the access for permanent housing for eligible persons to enable these households to become more self-sufficient. This might have been done by increases in income or reduction in the need for housing or other subsidies, or support and improved conditions in which low-income families and eligible homeless persons live, by making sure the development of housing was safe, decent and sanitary. Outcomes could have addressed the challenge of homelessness for persons living with HIV/AIDS and their families, including persons who are chronically homeless, by enabling them to move to permanent housing with supportive services assistance. The annual assessment of outcomes measures will help to evaluate the effectiveness of projects in maintaining stable housing for this special population.

Background on the Use of Race and Ethnic Data Reporting Forms

If your project was selected in 2004, please include this form with your APR. This form updates the method used throughout the federal government for reporting this demographic information on program beneficiaries. The form replaces items in the existing HOPWA APR, under Exhibit D, Characteristics of Persons Receiving Housing Assistance During the Program Year. 1. Demographics, b. Hispanic/non-Hispanic, and c. Race. These elements should be replaced with the format used in form HUD-27061 (10/2003) Race and Ethnic Data Reporting Form.

If you have questions on this information, you can contact your area HUD Office of Community Planning and Development, which administers your grant, or the HUD Headquarters Office of HIV/AIDS Housing at HOPWA@hud.gov.