name: Rehabilitation Grants and Loans Files.
location: Field offices; for a complete listing of these offices,
with addresses, see appendix A.
of individuals covered by the system: Applicants who have applied
for rehabilitation grants and loans.
of records in the system: Names of borrowers, builders, dealers
and contractors; loan and grant applications and eligibility information;
loan and grant documents; payment records; registration records;
collection records; complaint records; related correspondence.
for maintenance of the system: Section 312, Housing Act of 1964,
as amended (Pub. L. 88-560), 42 U.S.C. 1452(b).
use of records maintained in the system, including categories of
users and the purposes of such uses: In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, other
routine uses are as follows: (a) To local agencies for monitoring
and carrying out the program. (b) To financial institutions--for
providing supplemental rehabilitation funds. (c) To credit reporting
agencies, employers, financial institutions, and retail consumer
credit grantors--for verification of employment and financial status.
(d) To Federal National Mortgage Association and loan servicers--
for loan servicing. (e) To Internal Revenue Service--for reporting
of discharged indebtedness. (f) To prospective purchasers--for sale
of mortgages, loans or insurance premiums or charges.
and practices for storing, retrieving, accessing, retaining, and
disposing of records in the system:
Storage: In file folders and/or on magnetic tape/disc/drum.
Retrievability: By name, property address and case file number of
Safeguards: Records stored in lockable file cabinets and technical
restraints are employed with regard to accessing computer files.
Retention and disposal: Records are primarily active with some historical
information; disposal is in accordance with HUD Handbook.
manager(s) and address: Director, Rehabilitation Management Division,
Office of Urban Rehabilitation and Community Reinvestment, Community
Planning and Development, Department of Housing and Urban Development,
451 Seventh Street, SW, Washington, DC 20410.
procedure: For information, assistance, or inquiry about existence
of records, contact the Privacy Act Officer at the appropriate location,
in accordance with 24 CFR part 16. A list of all locations is given
in appendix A.
access procedures: The Department's rules for providing access to
records to the individual concerned appear in 24 CFR part 16. If
additional information or assistance is required, contact the Privacy
Act Officer at the appropriate location. A list of all locations
is given in appendix A.
record procedures: The Department's rules for contesting the contents
of records and appealing initial denials, by the individual concerned,
appear in 24 CFR part 16. If additional information or assistance
is needed, it may be obtained by contacting: (i) In relation to
contesting contents of records, the Privacy Act Officer at the appropriate
location. A list of all locations is given in Appendix A. (ii) In
relation to appeals of initial denials, the HUD Departmental Privacy
Appeals Officer, Office of General Counsel, Department of Housing
and Urban Development, 451 Seventh Street SW, Washington, DC 20410.
Record source categories: Financial institutions; subject and other
individuals; federal and non-federal agencies; firms, current and
previous employers; law enforcement agencies; credit reporting agencies.