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HUD-29: Rehabilitation Grants and Loans Files

HUD/DEPT-29

System name: Rehabilitation Grants and Loans Files.

System location: Field offices; for a complete listing of these offices, with addresses, see appendix A.

Categories of individuals covered by the system: Applicants who have applied for rehabilitation grants and loans.

Categories of records in the system: Names of borrowers, builders, dealers and contractors; loan and grant applications and eligibility information; loan and grant documents; payment records; registration records; collection records; complaint records; related correspondence.

Authority for maintenance of the system: Section 312, Housing Act of 1964, as amended (Pub. L. 88-560), 42 U.S.C. 1452(b).

Routine use of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, other routine uses are as follows: (a) To local agencies for monitoring and carrying out the program. (b) To financial institutions--for providing supplemental rehabilitation funds. (c) To credit reporting agencies, employers, financial institutions, and retail consumer credit grantors--for verification of employment and financial status. (d) To Federal National Mortgage Association and loan servicers-- for loan servicing. (e) To Internal Revenue Service--for reporting of discharged indebtedness. (f) To prospective purchasers--for sale of mortgages, loans or insurance premiums or charges.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
Storage: In file folders and/or on magnetic tape/disc/drum.
Retrievability: By name, property address and case file number of individual covered.
Safeguards: Records stored in lockable file cabinets and technical restraints are employed with regard to accessing computer files.
Retention and disposal: Records are primarily active with some historical information; disposal is in accordance with HUD Handbook.

System manager(s) and address: Director, Rehabilitation Management Division, Office of Urban Rehabilitation and Community Reinvestment, Community Planning and Development, Department of Housing and Urban Development, 451 Seventh Street, SW, Washington, DC 20410.

Notification procedure: For information, assistance, or inquiry about existence of records, contact the Privacy Act Officer at the appropriate location, in accordance with 24 CFR part 16. A list of all locations is given in appendix A.

Record access procedures: The Department's rules for providing access to records to the individual concerned appear in 24 CFR part 16. If additional information or assistance is required, contact the Privacy Act Officer at the appropriate location. A list of all locations is given in appendix A.

Contesting record procedures: The Department's rules for contesting the contents of records and appealing initial denials, by the individual concerned, appear in 24 CFR part 16. If additional information or assistance is needed, it may be obtained by contacting: (i) In relation to contesting contents of records, the Privacy Act Officer at the appropriate location. A list of all locations is given in Appendix A. (ii) In relation to appeals of initial denials, the HUD Departmental Privacy Appeals Officer, Office of General Counsel, Department of Housing and Urban Development, 451 Seventh Street SW, Washington, DC 20410. Record source categories: Financial institutions; subject and other individuals; federal and non-federal agencies; firms, current and previous employers; law enforcement agencies; credit reporting agencies.

 
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