Functional Statement for the Office of Deputy Assistant Secretary for Budget & Management Support

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Deputy Assistant Secretary for Budget and Management Support oversees five offices, which provide financial, administrative services and management support for the Department. The areas of responsibility include budget formulation and execution for the Office of Administration, Headquarters facilities and Department-wide real property management, management and coordination of the Department's grants program and executive correspondence, FOIA management, oversight and support for management improvements including assisting in developing and measuring performance goals and other administrative support services for Headquarters staff.

	Features
OAMS   OBAS   ODGMO   ExecSec   OMAP

• Office of Administrative and Management Services (OAMS) is responsible for the development, administration and evaluation of all administrative services for the Department. These services include, but are not limited to: Headquarters facilities management; Departmental space and telephone management; paperwork management; property management; mail and distribution services; transportation and safety services; and, overall management of printing and visual arts activities. [Back to top]
  
  
• Office of Budget and Administrative Support (OBAS) is responsible for providing a full range of administrative support to Office of Administration and Center for Faith-Based and Community Initiatives personnel. The Office has responsibility for Salaries and Expenses (S&E) budget for the Center and Administration. These responsibilities include budget formulation and execution as well as controlling, monitoring and reporting on the status of the Office of Administration's financial activities. OBAS provides oversight and monitoring of contracts through a staff of Government Technical Representatives (GTRs) to ensure that services and products delivered to the Department are efficient, effective and within cost. OBAS also has responsibility for providing human resources and administrative services support to Administration and Center personnel. In addition, the office has responsibility for developing and administering the Department's Transit Subsidy Program and the Purchase Charge Card Program. [Back to top]
  
  
• Office of Departmental Grants Management and Oversight (ODGMO) is responsible for providing leadership, oversight, and strategic direction for the management and coordination of grant programs within the Department. ODGMO ensures that program areas are maintaining up-to-date policies and procedures consistent with Public Law, program regulations, Secretarial priorities, and Office of Management and Budget (OMB) requirements. Additionally, ODGMO ensures consistency with Departmental policies and the efficient use of HUD funds and staffing resources in the management of grant programs, provides advice and guidance to program Assistant Secretaries and staff to formulate improvements in grant policies and practices, provides grants and financial management training, provides recommendations to the Secretary and the Assistant Secretary/CIO on ways to integrate government grant management functions consistent with e-government principals. ODGMO also ensures the integration of information technology solutions related to grants management, databases, and enterprise wide information systems related to grants and grant policy for the Department.
  
  The Office is also responsible for implementing HUD's Super Notice of Funding Availability (SuperNOFA) in which the majority of HUD's grant program funding opportunities are announced at the same time; working with twenty-six other federal agencies to simplify and streamline the application and reporting requirements for Federal financial assistance programs as required by Public Law 106-107, the Federal Financial Assistance Management Improvement Act of 1999; and working with the other federal agencies to implement President Bush's e-grants initiative. [Back to top]
  
  
• The Executive Secretariat serves as the central control and coordination point for the management of correspondence to and from the Secretary and the Deputy Secretary, as well as other correspondence received in Headquarters from the Congress and elected officials. Some additional correspondence is handled, as appropriate. The Executive Secretariat (ExecSec) receives, analyzes, assigns, distributes, and tracks controlled correspondence and maintains files on same for subsequent retirement and physical transfer to the National Archives and Records Administration for preservation as a permanent institutional history. The ExecSec also serves as liaison on correspondence-related matters to the White House, congressional offices, and other government agencies and carries out ad hoc assignments from the Secretary or Deputy Secretary.

  The Executive Secretariat provides departmental leadership in developing and maintaining high quality correspondence. In this regard, ExecSec communicates editorial standards and guidelines to all elements of the Department through publication of the Departmental Correspondence Handbook, training, and other means. It provides advice and assistance to HUD offices regarding the preparation and processing of correspondence; sets and enforces due dates to ensure timeliness; and, through set clearance procedures, reviews and edits for completeness and conformity with established correspondence policies and guidelines all correspondence and communications prepared for the Secretary or Deputy Secretary. [Back to top]
  
  

• Office of Management and Planning (OMAP) is the internal management consultant for the Office of Administration, and for other organizations within the Department, as appropriate. OMAP provides oversight and support for management improvements. OMAP analysts perform a number of activities, among them:
  
  • Assist in developing the Office of Administration's performance plans and measures required by Government Performance and Results Act, the President's Management Agenda and various other statutes and requirements;
  • Report progress toward Administration's performance goals and actual accomplishments;
  • Coordinate Office of Administration Quality Management Review evaluations of field office operations, identify exemplary performance and operational challenges, and oversee implementation of management improvements;
  • Manage Administration's web site to ensure effective communication with all employees through the Department's internal web site and with public visitors to the HUD external web site;
  • Conduct evaluations and studies; and
  • Provide management advice to senior leaders in the Office of Administration.