Office of Departmental Grants Management and Oversight (ODGMO)

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	Organizational chart
	Who we are
	What we do
	Who we serve
	When we began
	What we have accomplished
	How we operate
	How to contact us

Who We Are

The Office of Departmental Grants Management and Oversight's (ODGMO's) mission is to provide oversight and policy responsibility to all of HUD's grant programs. We ensure that HUD program offices are fully aware of and comply with federal statutes, regulations (including OMB Circulars), and Executive Orders that govern the management of grant programs. We also establish processes for the program offices to follow to ensure the timely obligation of funds and reporting on the results achieved. We serve as HUD's representative for eGrants with OMB, the grants.gov Project Management Office; and, as a liaison with program areas to fulfill the requirements of public laws aimed at streamlining grant requirements across the Federal grant-making agencies.

Our office focuses on the simplification and consolidation of grant program application and reporting requirements for all HUD grant programs and for improving the effectiveness of Federal Financial Assistance Programs, therefore, the employees in this office are highly analytical and work separately most of the time on vastly different projects. [Back to top]

What We Do

Major Services Provided by our Office

• Represents the Department at Public Law 106-107, the Federal Financial Assistance Management Improvement Act of 1999, Work Group Meetings to streamline, simplify and consolidate grant program application submission and reporting requirements; and, identify obstacles in Federal programs that present barriers to consolidation and streamlining of grant programs. Keeps HUD staff informed of all activities of the:
  • Pre-Award Group
  • Post-Award Group
  • Audit Oversight Group
  • Electronic Processing
  • Inter-agency Electronics Grants Committee (I.A.E.G.C.) grants.gov storefront status and project management office activities
• Point of Contact for HUD input into the development of the President's eGrants Initiative, providing HUD staff opportunity to review and comment on proposed changes to the way grants will be managed and operated by all the federal agencies in the coming years.
• Serves as the advocate for an enterprise wide HUD eGrants Back End Initiative, which will eliminate the need for stovepipe grant legacy systems.
• Serves as the point of contact for collection of HUD's data and information from the grants program offices in response to implementation strategies and systems development efforts proposed by various P.L. 106-107 and grants.gov working groups.
• Responsible for the issuance of HUD's annual SuperNOFA, which provides a uniform format and consolidates the program announcement at the same time of funds for grants.
• Reviews and provides consultation to grant program officials as individuals or in groups regarding Notices of Funding Availability (NOFAs) issued by the Department. Advice includes suggestions for improvements and clarity; guidance on new criteria; line-by-line analysis; and consolidation of material to streamline requirements and improve the readability.
• Provides grants management training for HUD staff.
• Maintains a Departmental Grants Web Page to keep HUD staff and grantees up to date on new, changing, and critical grants related information that impact HUD programs, such as changes in Federal requirements, lessons learned, grantee-related information, proposed grants.gov and streamlining requirements, and grants training material.
• Maintains the Departmental Grants Handbook to provide grants management policies and procedures.
• Carries out a results-oriented management agenda. Each staff member is charged with specific duties and responsibilities and works independently or in groups to achieve the objectives of the office. Staff works collaboratively with program offices to advance management improvements in HUD's programs. [Back to top]

When We Began

ODGMO was established in December 2000 to develop a Department-wide perspective on grants management; improve management efficiencies by streamlining procedures, facilitate implementation of best practices from other agencies, strengthen internal controls, and enhance management integrity by separating the duties and responsibilities of those establishing overall policy from those selecting and managing grantees. The majority of HUD's budget is for Federal Financial Assistance to states, local governments, public housing authorities, universities, non-profit organizations, resident management councils, and Indian Tribal governments and Tribal entities. There are over 71 active competitive or noncompetitive programs or program components that provide housing assistance, public housing revitalization, economic development, and other community development strategies. These programs are managed by six of HUD's offices: (1) Office of Community Planning and Development (CPD); (2) Office of Fair Housing and Equal Opportunity (FHEO); (3) Office of Housing; (4) Office of Healthy Homes and Lead Hazard Control (OHHLHC); (5) Office of Policy Development and Research (PDR); and (6) Office of Public and Indian Housing (PIH). Program management responsibilities also requires coordination with the Office of the Chief Financial Officer (OCFO), Office of the Chief Information Officer (OCIO) and Office of General Counsel (OGC). Because six offices manage these funds and ties between grants and other HUD offices, there is a need for coordination of HUD's grants management. ODGMO was created to operate across Departmental programs and offices, and provide such coordination. [Back to top]

Who We Serve

• Our primary external customers are program applicants and grantees. We strive to ensure that program information is simple, easy to follow across all programs, and is consistently applied.
• Our primary internal customers are: Office of Housing; Office of Community Planning and Development (CPD); Office of Healthy Homes and Lead Hazard Control (OHHLHC); Office of Public and Indian Housing (PIH); Office of Policy Development and Research (PDR); and Office of Fair Housing and Equal Opportunity (FHEO). We keep the grants program staff informed of all proposed grants.gov and HUD e-grants activities, program NOFAs, and streamlining initiatives;
• We serve HUD staff and the general public by maintaining a website that provides new and up-to-date grants information, proposed grants.gov and streamlining requirements, and grants financial management training material;
• We coordinate and collaborate with other HUD offices such as:
  • Office of the Chief Financial Officer (CFO) to improve timely utilization and disbursement of funds and the Center for Faith-Based and Community Initiatives to eliminate barriers to participation by grassroots community based nonprofit organizations including faith-based organizations;
  • Office of Fair Housing and Equal Opportunity (FHEO) to ensure compliance with fair housing law and requirements and removal of barriers to participation in HUD programs by minorities and groups traditionally not aware of HUD programs or services provided by HUD;
  • Office of the General Counsel (OGC) to obtain legal ruling, advice regarding grant related matters, and processing of the SuperNOFA;
  • Office of Departmental Operations and Coordination (ODOC) and the CFO's meeting to develop Departmental response to GAO reports and the external grants website; and
  • HUD Field Offices, Office of Public Affairs, and Office of Field Policy and Management to disseminate grants information to HUD staff and grantees.
• We collaborate with Offices within the Office of Administration as follows:
• Office of Budget and Administrative Services - Budget, funds, HPS actions, travel reimbursements, OCPO actions, small purchases for supplies, subscriptions, etc., personnel related matters, union matters, and training requests;
• Office of Management and Planning - Office of Administration Management Plan, Departmental Management Plan, Annual Performance Plan, TEAM, requests for management information from the Assistant Secretaries' offices;
• Office of Management Services - Satellite Broadcasts, HUD studio, and graphics for grants training and grants.gov projects and printing of the NOFA;
• Office of Security and Emergency Planning - Continuity of Operations Plan;
• Office of Chief Procurement Officer - Procurement services for grants-related items;
• Office of Field Operations and Technical Support -Information technology related items, ODGMO Internal Website, and dissemination of grants training information;
• Office of Human Resources - Personnel and union related matters;
• Executive Secretariat- Correspondence for the Deputy Secretary or Secretary's signature; and
• Office of the Chief Information Officer - Enterprise Architecture Management System (EAMS) staff regarding the development of the Departmental Grants Enterprise Architecture. We also participate in OCIO Data Control Board meeting to establish data standards for all grant programs. [Back to top]

What We Have Accomplished

• Prepared our first Annual Report to Congress on P.L. 106-107 (Federal Financial Management Improvement Act of 1999) streamlining activities and agency accomplishments for the year 2000 and 2001. Accomplishments include publication of Federal Register Notices establishing:
  • New common format for Notices of Funding Availability
  • Use of grants.gov FIND (www.fedgrants.gov) for making funding opportunities available electronically via e mail notification
  • Use of a Dun and Bradstreet Universal Numbering System (DUNS) number and eAuthentication to create a registry for organizations to register for grant information and reporting purposes;
• Served as the point of contact for the Agency Wide grants.gov Store Front Initiative and kept HUD grants staff abreast of all activities;
• Completed our sixth annual Super Notice of Funding Availability (SuperNOFA), HUD's consolidated Notice of Funding Availability (NOFA). The 2003 SuperNOFA contains notices of funding availability for approximately $2.3 billion in HUD program funds covering 49 grant categories within programs operated and administered by HUD offices;
• Developed a HUD standard award form for discretionary grant program awards and a standard award form for formula program (HUD 1044 E and 1044 F, respectively);
• Developed a standard HUD 424 Common Budget and Common Budget Worksheet (HUD 424 CB and HUD 424 CBW) for application submission that standardizes the collection of detailed budget information activities across programs
• Completed grants management training and financial management training sessions for HUD staff and grantees. ODGMO initiated and continues to provide Department-wide grants management training to ensure that staff who manage, supervise, administer, and/or develop grant policies, possess an uniform and basic working knowledge of OMB Circulars, Executive Orders, statutes and regulations that are applicable to grants. All training sessions are conducted via our satellite training facilities and allow for interaction using satellite-broadcasting technology. Programs are accessible via the web and broadcasts are archived in a website library, which allows employees access to the information while they conduct their daily duties;
• Provided grant forms in fill-able format. In an effort to be more responsive to the needs of the applicant/grantee community, HUD has expanded the number of forms available in fill-able format on our HUDClips website. We recently awarded a forms fill-able contract to make all grant application forms fill-able. In 2004, HUD will make grant applications available online using PurEdge Software Technology via grants.gov
• Expanded proposed eGrants Common data elements to ensure that Public Housing Agencies and Indian Tribal governments and Tribal entities are recognized in the eGrants system as distinct entities, allowing HUD and other Federal programs to track assistance provided to them;
• Issued instructions to grant program offices regarding the use of Consultant Appointments during the review of grant applications awarded by competition;
• Developed final guidelines for ensuring and correcting the quality of information (Information Quality Guidelines) that fulfill the requirements of Section 515 of the Treasury and General Government Appropriations Act for Fiscal Year 2001 (Public Law 106-554, H.R. 5658, hereafter referred to as Section 515), requiring Federal agencies to issue implementing guidelines for ensuring and maximizing the quality, objectivity, utility, and integrity of information they disseminate. These guidelines will be published in the Federal Register;
• Participated in P.L. 106-107 Subgroup to develop standard terms and conditions for Financial Management;
• Served as the Chairperson of the Real Property reporting sub-committee under the Grants Management Center Post-Award Reports Sub-group, responsible for identifying means of streamlining and simplifying existing Real Property post award reporting requirements government wide;
• Established Section in the Code of the Federal Register for government-wide Grant Requirements and participated in drafting proposed changes to consolidate OMB Circulars A-110 and A-102;
• Served as the Chairperson of the Post-Award Subcommittee group responsible for developing common environmental reporting requirements and developing recommendations for standardizing the reporting requirements for grantees on a government-wide basis and establishing government environmental guidance and policy;
• Furthered the Department's strategic goal of embracing high standards of ethics, management, and accountability in our grants programs by instituting the following policies for grant application reviews:
• Delinquent Federal Debt - To determine if an applicant has outstanding federal debt;
• Pre-Award Accounting System Surveys - Conducted for those applicants that do not have federal experience and where there are questions regarding whether their financial management system meet federal standards or the applicant is considered a high risk based upon past performance or financial management findings; and
• Name Check Review -To reveal matters that significantly reflect on the applicant's management and financial integrity or if any key individuals have been convicted or are presently facing criminal charges;
• Established Department-wide policies and forms for collection of grant data for performance measures through the use of the "Logic Model" and "Race and Ethnicity Data Collection Form" in the FY 2003 SuperNOFA; and
• Work with Program Offices to simplify and reduce the information collections for HUD grant applications and reports. [Back to top]

How We Operate

HUD Program Inventory

In FY 2001, ODGMO launched the HUD Program Inventory (HPI) which contains an inventory of all HUD grant programs and provides detailed information such as:   program purpose, how to obtain application kits, eligible applicants, application/plan submission requirements, explanation of matching requirements, threshold requirements, factors for award, eligible activities, grant sizes and terms, cross-cutting requirements, and information collections for each program. The system has a search function by Program Title, Program Office, and Type of Program. HPI has been expanded to reflect proposed changes to the format for grant announcements enabling HUD to immediately implement streamlining efforts of the P.L. 106-107 working groups.   HPI also has an archiving feature that enables the Department to archive past notices in retrievable format. The HPI is located on our web page.

Visit our web page, which contain information on:

• Funds Available
• Funding Announcements
• HUD’s Program Inventory
• Federal Commons
• Grants Management
• Information on Grants Streamlining and Consolidation
• Grants Training
• Grants Reference Material
• Resources for Individuals
• Grants Related Websites
• Grants.gov Program Management Office [Back to top]

How To Contact Us

For a detailed office listing go to: http://www5.hud.gov:63001/po/i/netlocator/