Office of Budget and Administrative Support (OBAS)

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	Organizational chart
	Who we are
	What we do
	When we began
	Who we serve
	What we have accomplished
	How we operate
	How to contact us

Who We Are

The Office of Budget and Administrative Support (OBAS) is committed to providing our clients with the best possible financial and administrative support services. We will provide these high quality services in a manner that is consistently efficient, reliable and prompt.

What We Do

OBAS consists of the Management Operations, the Contract Oversight, and the Budget Divisions. Specific duties and responsibilities for each division are denoted below:

Management Operations Division

Transit Subsidy Program

• Implement Departmental Policy
• Serve as GTM of Inter-Agency Agreement with Department of Transportation (DOT) for distribution of transit subsidy
• Conduct annual re-certification of participants
• Submit returned fare to DOT for credit
• Maintain listing of approved participants
• Notify Headquarters’ staff of Metro fare card application status
• Establish transit subsidy distribution dates and provide notification to Headquarters' staff of distribution dates

• Implements Purchase Credit Card policy for the Department
• Establish new accounts
• Coordinate issuance of credit cards
• Coordinate renewals
• Train cardholders and approving officials annually and as new cards are issued
• Monitor compliance with regulations
• Ensure that the purchase credit card handbook is updated and kept current
• Conduct reviews on individual cardholders and approving officials
• Serve as Departmental point of contact with the servicing Bank
• Respond to Office of Inspector General/General Accounting Office (OIG/GAO) Findings
• Establish an internal audit plan that outlines organizational time lines, operating procedures, and follow-up recommendations and disciplinary actions
• Ensure that an updated listing of program area approving officials, cardholders, and spending limits is submitted to Assistant Secretaries annually

• Prepare personnel actions
• Coordinate employee and labor relations issues
• Provide guidance to supervisors on employee and labor relations issue
• Assist supervisors in writing position descriptions
• Conduct orientation sessions for new Admin staff
• Request HUD IDs for new Admin staff and contractors
• Process replacement IDs
• Ensure performance ratings are completed and submitted to the Pay, Benefits and Retirement Center (PBRC)
• Manage Admin discrimination complaints
• Process awards for Admin staff
• Coordinate performance management functions, including advice and guidance to supervisors
• System Administrator for PACS/EPACS
• Serve as the Office of Administration Grievance Control Officer
• Coordinate Leadership Development Recognition System Admin (LDRS) Awards Committee for Admin
• Coordinate bi-weekly time & attendance preparation and submission to the National Finance Center (NFC)
• Coordinate the leave donor program for Admin staff
• Ensure leave errors are corrected and submitted to the PBRC
• Track Administration full-time equivalents (FTEs)
• Certify payment of private insurance for supervisors
• Coordinate Special Employment Programs (Welfare to Work, Summer Hires, Stay-in-School Hires, Presidential Management Interns)
• Coordinate supervisory/new employee probationary certifications
• Prepare merit staffing packages
• Coordinate years of service recognition
• Resolve pay issues
• Assist staff with benefits information
• Initiate final salary clearances
• Coordinate restored leave requests
• Manage Administration’s temporary clerical support services
• Develop the annual training plan
• Process all training forms
• Manage the allocated training budget for the Office of Administration

Administrative Services

• Coordinate all moves for Admin Headquarters
• Provide Union notification for all moves within Admin Headquarters
• Coordinate all Safety and Health issues for Admin staff
• Coordinate records management activities
• Coordinate Headquarters’ ACRS requests for Admin
• Coordinate Headquarters’ blood donor program
• Coordinate submission of paperwork for lost or stolen property
• Coordinate requests for cell phones, pagers and palm pilots
• Issue personal property passes

Contract Oversight Division

• Monitor and establish policies for managing both the S&E and WCF funded contracts for Admin; disseminate policies to customers that administer contracts
• Develop annual procurement plan
• Assist customers in pre-award and post-award contract actions:
  • Review Statement of Work and Request for Services
  • Assist in ascertaining vendors
  • Prepare government cost estimates
  • Monitor and evaluate contractor performance

Budget Division

• Prepare budget summaries, justification briefing materials and other budgetary support documents (EZ Budget formulation)
• Manage all aspects of the salaries and expenses (S&E) budget over the life cycle (commitments and obligations)
• Manage the indirect portion of the working capital fund (WCF) budget
  
• Prepare budget and financial analysis
• Conduct managerial reviews, identify problems, and propose corrective actions
• Conduct mid-year reviews of all budgets and spending patterns
• Process and monitor travel orders and vouchers   [Back to top]

When We Began

The Office of Budget and Administrative Support (OBAS), formerly the Office of Comptroller, was established in 1999 to provide a full range of administrative support and budget services for the entire Office of Administration. The purpose for creating OBAS was to consolidate and centralize all administrative functions, thus providing for a more efficient and streamlined operation. [Back to top]

Who We Serve

OBAS serves the Office of Administration staff. We also work closely with HUD program offices in order to manage and administer various programs such as the purchase charge card program.

Our customers consist primarily of Admin staff both in HQ and the field. We also have Departmental responsibility for administering the purchase charge card program and the transit subsidy program.  [Back to top]

What We Have Accomplished

Small Business Coordination

Coordinated with more than 70 vendors on contracting opportunities. The vendors were briefed on the open procurement actions in Admin offices. The coordination of these efforts, provided outreach to small businesses that might not otherwise have access to HUD.

Purchase Charge Card Program

In response to a directive from the Office of Management and Budget (OMB) to all agencies, OBAS developed and submitted a remedial plan for HUD’s Purchase Charge Card Program.  [Back to top]

How We Operate

• Administrative Client Request/Response System (ACRS)
  
• Automated Correspondence ON-Line Response Network (ACORN)
  
• Request Ordering System (ROS)
  
• Human Resource Action Tracking System (HATS)
  
• HUD Procurement System (HPS)
  
• Small Purchase System (SPS)
  
• STARWeb
• HUDCAPS
  
• CFO Financial Datamart
  
• HUD Travel Management System (HTMS)
  
• EZBudget Formulation System (EZBudget)
  

How To Contact Us