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Administrative Systems


	Information by State Print version

ACORN	ACRS, the Administrative Client Request/Response System, is an Office of Administrative and Management Services sponsored system that enables HUD employees to request administrative services from their desktop computer and have the request routed directly to the service provider.

ACRS	ACRS is a system is an Office of Administrative and Management Services sponsored system that enables a HUD employee to request Administrative services from their desktop computer and have the request routed directly to the service provider.

ARFS	Automated Retirement Forms System. This system is used to print forms needed for retirement processing.

BESS	Benefits Service System. Used to provide employee benefits information. Financial Datasmart - The HUDCAPS Financial Datamart is a SQL Server database comprised of HUDCAPS tables, to allow HUD users to view financial data in desired report format. These tables are updated nightly on the mainframe (Hitachi). The SQL Server environment refreshes or updates the table to reflect that daily activities. Administrative Accounting data and PIH Section 8 data Administrative Accounting users access the HUDCAPS Datamart via an report writing tool, Imnpromptu (catalog). The PIH users access the HUDCAPS Datamart through a Microsoft Access Datamart using ODBC.

DOCS	Departmental Organization Code System. The Departmental Organization Code System contains codes used to identify HUD areas. This is also known as the HUD Correspondence Code.

ECS	Emergency Contact System. The purpose of this system is to allow HUD employees to enter into a central location the name of the person who they wish to be contacted in case of an emergency. Their supervisors will have access as with the Office of Human Resources

EEOMAS	Equal Employment Opportunity Management Analysis System. EEOMAS is a management tool for calculating, assessing, tracking, evaluating, and generating information about people in an organization’s work force. The system also provides for EEO complaint processing--including data entry, retrieval, and report generation and affirmative employment planning.

EZBudget	EZBudget Formulation System. Budget Formulation System is the Departmental preparation for submitting a budget proposal to OMB and the President for the distribution of funds appropriated by Congress to carry out the specific programs and administrative functions for HUD.

FIRMS	Facilities Integrated Resource Management System. FIRMS consolidates information about essential business functions provided by the Office of Admin at HUD HQ. Current functions such as lease management, space layout and design, and computer and other personal property inventory have been automated.

HARTS	HUD Application Release Tracking System. Lotus Notes database used by the HUD development community as a means of creating application releases and checking their status throughout the release process.

HATS	Human Resource Action Tracking System. Tool for processing personnel and payroll actions was developed using Lotus Notes software. Phase 1 of HATS development resulted in centralized paperless processing of the SF-52, Request for Personnel Action form, and a number of supporting documents. The system allows users to electronically create SF-52 personnel actions, electronically sign SF-52 personnel actions, create and attach supporting documents, track SF-52 actions through their life cycle. Phase 2 development will result in an interface to the NFC from HATS. This effort will provide electronic transmissions of HATS data to the NFC mainframe, thus eliminating the need to enter data into CICS screens

HCM	HUD Communications Manager. HCM allows for the quick generation and distribution of letters, labels, faxes, and reports from a customizable database.

HPI	HUD Program Inventory contains an inventory of all HUD grant programs and provides detailed information such as: program purpose, how to obtain application kits, eligible applicants, application/plan submission requirements, explanation of matching requirements, threshold requirements, factors for award, eligible activities, grant sizes and terms, cross-cutting requirements, and information collections for each program.

HPS	The HUD Procurement System (HPS) is a procurement status tracking and database management system that links all customers (Headquarters and Field) to their procurement office without regard to location. All formal contracts and interagency agreements are requested, tracked, and recorded in HPS. Deployed enterprise-wide, HPS supports procurement planning, request, solicitation, contract award, and contract administration tracking and management information for all HUD formal contracting activities. Through its real-time interface with HUD's core accounting system (HUDCAPS), HPS processes on-line contract fund commitments and obligations, improving the accuracy of HUD's financial management information. HPS standardizes procurement-related data collection, eliminates duplicate data entry, provides a streamlined process for requesting contract actions, and facilitates the gathering of statistics for internal and external reporting requirements. It tracks the participation of small, disadvantaged, and women-owned businesses in the Department's formal contracting activities and produces Federal Procurement Data Center (FPDC) and OMB-mandated reports.

HTMS	HUD Travel Management System. The HUD Travel Management System provides for automated entry and routing of travel requests and vouchers. Travelers create a travel authorization request at their workstation PC. The request is then electronically routed through their supervisory and budget approval chain. Budget approval within HTMS launches an automatic interface with the departmental accounting system (HUDCAPS) to create a funding obligation. Upon completion of the approved travel, the traveler creates an electronic voucher from the data entered in the travel authorization. The electronic voucher follows a similar automated approval process with final entry into HUDCAPS via the interface for payment.

HUDAR	HUD Acquisition Regulation is the Departmental procurement regulation. This is not a HUD System. Federal Regulation

HUDCAPS	HUD Central Accounting Processing System. HUD’s accounting system for the PIH Section 8 program

HVU	HUD Virtual University provides over 2000 technical and soft skills courses in a web-based, self-paced learning environment

ITPM	IT Project Management System.Project Office is a commercial off the shelf software (COTS) application available from Pacific Edge Software, Belleview Washington. It is used at HUD primarily as a project management tool. As such it is used to document deliverables and their due dates. It is also used as a means of providing current information on the Working Capital Fund (WCF).

MSCS	Merit Staffing Control System.Merit Staffing Control System (MSCS) is a Lotus Notes application that supports OHR in their merit staffing and DEU activities.

NFC	National Finance Center. Collects data from the National Finance Center. The data is used by several applications

OPTIS	Office of Personnel and Training Inquiry System. The purpose of this system is to provide the Office of Human Resources with personnel action information and updates which are provided by the National Financial Center’s Payroll/Personnel System.

PACS	Performance Accountability and Communication System. This system will be used for Performance Rating of HUD managers.

PC-TARE	Personal Computer Time and Attendance Remote Entry. The system is used to enter Time and Attendance Data that is transmitted to the National Finance Center in New Orleans.

PERIS	Personnel Information System. Provides to authorized users inquiry and reporting access to HUD personnel data received after the end of each pay period from the National Finance Center (NFC). Also, provides access for HUD employees to their Personnel Data Folders.

ROS	Request Ordering System. Provides OIT with an automated means of requesting new hardware and software, maintaining detailed information on IT equipment, and information on parts and supplies unique to IT equipment.

SCATS	Security Control and Tracking System. SCATS was designed to assist the OHR’s security staff in tracking security investigations.

SPS	The HUD Small Purchase System (SPS) automates the simplified acquisition process by recording, monitoring, and reporting the status of all purchases of $100,000 or less. It is operational in all Department procurement offices and program offices (Headquarters and Field) that require small purchase support for mission accomplishment. Customers create requests, and, through a real-time interface with HUDCAPS, attach on-line fund commitments. SPS generates purchase and delivery orders, and records the obligation directly into HUDCAPS, eliminating duplicate data entry and improving the accuracy of HUD's financial management information. SPS collects and classifies purchasing data by business size/type, supports agency policies, and produces Federal Procurement Data Center (FPDC) and OMB mandated reports.

TEAM	Total Estimation and Allocation Mechanism.Resource Estimation and Allocation Process (REAP) system is intended to be an Executive Information System used to track, monitor, and report on budget and resource utilization as it pertains to the Department’s goals established in the Department’s Strategic Plan mandated by the Government Performance & Results Act (GPRA). This information will allow managers to examine specific goals, budgets, and resource usage.

STIRS	Staff Tracking and Inquiry Reporting System. This system allows managers the ability to track and report information regarding employee gains and losses of their respective organization. Displays number of employees at specific locations.

TANCS	Training Announcement Nomination and Confirmation System. Used by the Training Services to set up and monitor training courses.

TRAI	Training Information System. Provides training that is intended to provide grantees with an understanding of basic housing management activities. The system provides feedback to HUD on tribal/TDHE staff needs for additional training and technical assistance

XPRESS	Employee Express. Provides employee information.

Content current as of 12 January 2006

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