HUD's Web Publication Procedures and Style Guide

Section 9: Rules About Archiving

A Archives.hud.gov: Archives.hud.gov contains HUD's historical documents, data, and other information that may have value to researchers and the public. It separates historical documentation from current information. Archives.hud.gov ensures citizens can access information about past programs, administrations, initiatives, and activities of the Department. Refer to HUDs Web Management Operating Procedures for guidance on what to archive and disposition schedules.

1. Transferring Content To Archives.Hud.Gov
   • As part of the quarterly certification process, managers must identify content that should be archived and submit those pages to the organization Web Manager.
   • Web Managers will notify the Departmental Web Team of the content to be archived.
   • The Web Team will determine where the content should reside on archives.hud.gov and will have it added to the website accordingly. The Web Manager may delete the content from the public website only after ensuring the content is archived.
   • When content is archived, it will be "clustered" as much as possible, transferring an entire project, text, graphics, and other associated files as an entire entity into a single directory.
   • Content will retain its original design—pages will not be redesigned when archived.
   • The title for each page will be modified by adding "HUD ARCHIVES:" to the beginning of the title. (e.g., HUD ARCHIVES: Henry G. Cisneros Biographical Information)
   • Once content is posted to archives.hud.gov, and verified for technical accuracy, no further changes will be made.
   • The date the content is archived will be entered into the metadata for the page.
   • The language at the bottom of the archived documents will change from "content current as of…" or "content last updated…" to "content archived on (date)"
     
     
2. Linking Policy For Archives.hud.gov
   • The archives.hud.gov website links only to standard, fixed pages on www.hud.gov (e.g. www.hud.gov/news) and to other pages in archives.hud.gov.
   • A page which links to documents not already existing on archives.hud.gov will have those links stripped out so the page can stand-alone.
   • There will be no links to external websites other than to whitehouse.gov, firstgov.gov and NARA.